Minutes of the Executive Council

June 4 – 7, 2018

MONDAY, JUNE 4, 2018
MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Marc Brière was in the Chair. In attendance: Doug Gaetz, Adam Jackson, Kimberley Koch, Greg Krokosh, Gary Esslinger, Cosimo Crupi, Brian Oldford, Ken Bye, Linda Koenders, Jérôme Martel, Eddy Aristil, Daniel Camara and Sylvie Bastien.

Brother vanSydenborgh was absent with permission.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s      Greg Krokosh / Gary Esslinger           

That the hours of session be as follows:

Monday:        9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m.
                      4:00 p.m. - 5:00 p.m. Open Discussion
Tuesday:       9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Wednesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Thursday:      9:00 a.m. - 11:45 a.m.; Regular Session
                      1:30 p.m. - 5:00 p.m. NUMC

  • MOTION CARRIED.

3.   ADOPTION OF AGENDA

m/s      Gary Esslinger / Kimberley Koch

That the agenda be adopted as printed with the following additions:

New Business

No addition was made to New Business.

Open discussion

17. Release – Accounting Fee Form for Phoenix (J. Martel)
18.  PSAC Convention UTE Hospitality Suite (K. Bye)
19. “Hashtag” Fix PSAC Pay (C. Crupi)
20.  Core Hours (L. Koenders)
21.  National Public Service Week:  Lack of Information from PSAC to Locals (K. Koch)
22.  RVPs Expenses (G. Esslinger)
23.  Microsoft OneDrive for Locals (J. Martel)
24.  iPad Documents for Council (K. Bye)
25.  Reconciliation of Dues (L. Koenders)
26.  Regulation 20 – CRA Lack of Knowledge (K. Koch)
27.  Membership Listing – Difference between the list and the reality (J. Martel)

  • Recorded Vote #1.  MOTION CARRIED.

4.  ADOPTION OF MINUTES OF THE PREVIOUS MEETINGS

m/s      Doug Gaetz / Adam Jackson

That the minutes of the Executive Council Meetings of March 2018 be adopted.

  • Recorded Vote #2.  MOTION CARRIED.

That the recorded vote held by e-mail regarding the donation for Robyn Benson’s retirement be adopted.

  • Recorded Vote #3.  MOTION CARRIED.

President Brière turned the Chair over to Brother Gaetz, 1st National Vice-President.

5. PRESIDENT’S FOLLOW UP ITEMS

m/s      Marc Brière / Adam Jackson

That the follow up items be adopted.

Brother vanSydenborgh joined the meeting.

Point of order

Brother Bye indicated that the contract quotes that the employer is required to give us the list for new members only.  It does not say that they require to give us the list quarterly of all members.  It specifically states new members. His order is that we quote the collective agreement correctly.

Brother Gaetz won’t say that the point of order is out of line or not well taken.

  • Recorded Vote #4.  MOTION CARRIED UNANIMOUSLY.

6. REPORT OF THE PRESIDENT

m/s      Marc Brière / Adam Jackson

That the report of the President be adopted.

  • Recorded Vote #5.  MOTION CARRIED.

President Brière resumed the Chair.

7. REPORT OF THE 1st NATIONAL VICE-PRESIDENT

m/s      Doug Gaetz / Adam Jackson

That the report of the 1st National Vice-President be adopted.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 p.m. with National President Brière in the Chair. 

7. REPORT OF THE 1st NATIONAL VICE-PRESIDENT (Cont’d)

  • Recorded Vote #6.  MOTION CARRIED UNANIMOUSLY.

8.  REPORT OF THE 2nd NATIONAL VICE-PRESIDENT

m/s      Adam Jackson / Doug Gaetz

That the report of the 2nd National Vice-President be adopted.

  • Recorded Vote #7.  MOTION CARRIED UNANIMOUSLY.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s       Kim Koch / Gary Esslinger

That the activity reports of the RVPs and ARVPs be adopted.

  • Recorded Vote #8.  MOTION CARRIED UNANIMOUSLY.

President Brière turned the Chair over to Brother Gaetz, 1st National Vice-President.

10.  REPORT OF THE EXECUTIVE COMMITTEE

m/s      Marc Brière / Adam Jackson

That the report of the Executive Committee be adopted.

  • Recorded Vote #9.  MOTION CARRIED UNANIMOUSLY.

President Brière resumed the Chair.

11 a)   REPORT OF THE STAFFING COMMITTEE

m/s      Jérôme Martel / Adam Jackson

That the report of the Staffing Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED UNANIMOUSLY.

11 b)   REPORT OF THE BY-LAWS COMMITTEE

m/s      Ken Bye / Gary Esslinger

That the report of the By-Laws Committee be adopted.

  • Recorded Vote #11.  MOTION CARRIED UNANIMOUSLY.

11 c)   REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s      Brian Oldford / Greg Krokosh

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #12.  MOTION CARRIED UNANIMOUSLY.

11 d)   REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s      Kimberley Koch / Linda Koenders

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #13.  MOTION CARRIED UNANIMOUSLY.

11 e)   REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s      Doug Gaetz / Brian Oldford

That the report of the Health & Safety Committee be adopted.

Point of Order

Brother Gaetz indicated that Brother Crupi wants to point out an issue on Workplace Violence that was sent to the National Office and is being dealt with and it is not in the Health & Safety Committee report.

The point of order was well taken by President Brière.

  • Recorded Vote #14.  MOTION CARRIED UNANIMOUSLY.

11 f)    REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s      Linda Koenders / Greg Krokosh

That the report of the Equal Opportunities Committee be adopted.

  • Recorded Vote #15.  MOTION CARRIED UNANIMOUSLY.

At the request of the Council the session went “in camera ".

The Council then moved back into its regular session.

With the approval of Council, the Honours and Awards Committee report was postponed until Tuesday morning session.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5:00 p.m.


TUESDAY, JUNE 5, 2018
MORNING SESSION

The meeting was called to order at 9:00 a.m. with National President Brière in the Chair. 

At the request of the Council the session went “in camera ".

11 g)   REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s      Cosimo Crupi / Gary Esslinger

That the report of the Honours and Awards Committee be adopted.

  • Recorded Vote #17.  MOTION CARRIED.

Recommendation #1

m/s      Cosimo Crupi / Gary Esslinger

Be it resolved that Executive Council support the committee recommendation under UTE Regulation 24.5 Award of Merit (The Godfroy Cote Award) to Brother Hugh McGoldrick from the Ottawa HQ Local 70000.

Be it further resolved that this award be ready for presentation at the September 2018 President’s Conference.

  • Recorded Vote #16.  MOTION CARRIED UNANIMOUSLY.

Recommendation #2

m/s      Cosimo Crupi / Gary Esslinger

Be it resolved that Executive Council support the committee recommendation under UTE Regulation 24.2 Certificate of Achievement (Al Lough Award) to Sister xxxxx from the xxxxx Local xxxxx. 

The Council then moved back into its regular session.

m/s      Doug Gaetz / Adam Jackson

Motion to Refer

That recommendation #2 be referred back to the committee to reconsider again and reconsider the recommendation from Al Lough to a Godfroy Côté Award.

  • MOTION TO REFER CARRIED

11 h)   REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s      Adam Jackson / Eddy Aristil

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #18.  MOTION CARRIED UNANIMOUSLY.

11 i)    REPORT OF THE FINANCE COMMITTEE

m/s      Doug Gaetz / Gary Esslinger

That the report of the Finance Committee be adopted.

  • Recorded Vote #19.   MOTION CARRIED UNANIMOUSLY.                                                      

11 j)    REPORT OF THE COMMUNICATIONS COMMITTEE

m/s      Gary Esslinger / Ken Bye

That the report of the Communications Committee be adopted.

  • Recorded Vote #20.  MOTION CARRIED UNANIMOUSLY.

11 k)   REPORT OF THE BARGAINING COMMITTEE

m/s      Adam Jackson / Jamie vanSydenborgh

That the report of the Bargaining Committee be adopted.

  • Recorded Vote #21.  MOTION CARRIED UNANIMOUSLY.

11l)     REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s      Jamie vanSydenborgh / Cosimo Crupi

That the report of the Political Action Committee be adopted.

Brother Aristil ask permission to be late because he will be attending a conference call after lunch.

Permission was granted by President Brière.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 p.m. with National President Brière in the Chair. 

11l)     REPORT OF THE POLITICAL ACTION COMMITTEE (PAC) (cont’d)

Brother Aristil joined the meeting.

  • Recorded Vote #22.  MOTION CARRIED.

11 m) REPORT OF THE CALL CENTRE COMMITTEE

m/s      Greg Krokosh / Jamie vanSydenborgh

That the report of the Call Centre Committee be adopted.

  • Recorded Vote #23.  MOTION CARRIED UNANIMOUSLY.

11 n)   REPORT OF THE AD HOC UNION MANAGEMENT APPROACH (UMA) AND CONFLICT RESOLUTION COMMITTEE

m/s      Eddy Aristil / Doug Gaetz

That the report of the Ad-Hoc UMA and Conflict Resolution Committee be adopted.

  • Recorded Vote #24.  MOTION CARRIED UNANIMOUSLY.

12.      ADOPTION OF FINANCIAL STATEMENTS

m/s      Doug Gaetz / Gary Esslinger

That the Financial Statements as of March 31, 2018 be adopted.

  • Recorded Vote #25.   MOTION CARRIED UNANIMOUSLY.

13.       EXPENSE CLAIMS OVER 90 DAYS

m/s      Doug Gaetz / Gary Esslinger

That the expense claims over 90 days be accepted.

  • Recorded Vote #26.  MOTION CARRIED.

14.      COLLECTIVE BARGAINING

A short discussion on bargaining took place.

15.      TRUSTEE REPORT – TROIS-RIVIÈRES LOCAL 10027

m/s      Jérôme Martel / Eddy Aristil

I had a number of discussions with the interim members of the Local.

The new representatives attended our Quebec-Montreal Inter-Regional Conference and also the Presidents’ Conference.

We are currently awaiting the opening of an AU01 competition that was supposed to open in March 2018. However, for some unknown reason, there was a delay.

Given the possibility for the people currently training the acting executive to receive promotions as part of that competition (and also another competition at the NCTR), it was decided that the AGM would not be held until we have the results of those competitions, which have not come out yet.

In the meantime, I had discussions with the President of Local 10005 of Shawinigan about the possibility of a merger between the two locals, and I told her that I was going to monitor the situation closely.

At the request of the Council the session went “in camera ".

The Council then moved back into its regular session.

Motion to Refer

m/s      Doug Gaetz/Adam Jackson

Brother Gaetz referred back a motion to the Trustee with instruction to proceed with another 180 days as per our By-Laws.  Also, with further instruction that it is a priority to the Trustee to speak with the Local that is under Trusteeship to see if they want to dissolve the Local and to report back to the National President in a timely basis.

  • MOTION TO REFER CARRIED

The meeting recessed at 5 p.m.


WEDNESDAY, JUNE 6, 2017
MORNING SESSION

The meeting was called to order at 9:00 a.m. with National President Brière in the Chair. 

15.      TRUSTEE REPORT – TROIS-RIVIÈRES LOCAL 10027 (cont’d)

With the approval of Council, the Trustee Report is postponed until the afternoon session.

16.       UTE EXECUTIVE COUNCIL PLANNING SESSION (RETREAT) REPORT

m/s      Doug Gaetz / Adam Jackson

Whereas, after each UTE Triennial Convention, the Executive Council meets in a Special Planning Session (Retreat) to identify the key issues facing the membership and to determine the union's priorities and directions for the next cycle; and

Whereas the report summarizing the discussions and decisions made at the Retreat from January 19 to 21, 2018 was given to the members of the Executive Council for review at the March 2018 Council meeting.

Be it resolved that the Report of the Special Planning Session (Retreat) of the UTE Executive Council held January 19-21, 2018 in Gatineau be adopted as submitted.

  • Recorded Vote #27.  MOTION CARRIED UNANIMOUSLY.

17.  DONATION TO THE WORKERS’ HISTORY MUSEUM

m/s      Doug Gaetz / Adam Jackson

Whereas the Workers’ History Museum (WHM), founded in January 2011, is dedicated to the development and preservation of workers’ history and heritage; and

Whereas the WHM is a non-profit organization and their goal is to present, promote, interpret, and preserve workers’ history, heritage, and culture; and

Whereas the WHM is dedicated to the development and preservation of workers’ history and heritage; and

Whereas the WHM strives to be funded through sustaining funding, memberships (institutional and individual), project-specific donations, community donations, operational grants and capital grants, profits from the boutique, and WHM-sponsored events.

Be it resolved that UTE donate $1000.00 to the Workers’ History Museum (WHM) for the 2019 Calendar.

  • Recorded Vote #28.  MOTION CARRIED.

OPEN DISCUSSION (cont’d) 

The Council members discussed the items under this section.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 p.m. with National President Brière in the Chair. 

OPEN DISCUSSION (cont’d) 

The Council members discussed the items under this section.

Brother Gaetz has permission to leave to assist a teleconference with the PSAC NBoD in regards the IT update.

The meeting continued with the last item of the New Business:

15. TRUSTEE REPORT – TROIS-RIVIÈRES LOCAL 10027 (cont’d)

AMENDED REPORT OF THE TRUSTEE – TROIS-RIVIÈRES LOCAL 10027:

I had a number of discussions with the interim members of the Local.

The new representatives attended our Quebec-Montreal Inter-Regional Conference and also the Presidents’ Conference.

We are currently awaiting the opening of an AU01 competition that was supposed to open in March 2018. However, for some unknown reason, there was a delay.

Given the possibility for the people currently training the acting executive to receive promotions as part of that competition (and also another competition at the NCTR), it was decided that the AGM would not be held until we have the results of those competitions, which have not come out yet.

In the meantime, I had discussions with the President of Local 10005 of Shawinigan about the possibility of a merger between the two locals, and I told her that I was going to monitor the situation closely.

RECOMMANDATION #1

EXTENSION OF TROIS-RIVIÈRES TRUSTEESHIP

m/s      Jérôme Martel / Ken Bye

Whereas Local 10027 is currently in Trusteeship since May 24, 2017;

Whereas Jérôme Martel’s mandate as the Local trustee is expiring whilst some work remains to be done to re-establish a Local executive.

Be it resolved that the trustee mandate be extended in accordance with UTE By-Law 13 for a period of 180 days; and

Be it further resolved that the trustee, in accordance with the instructions given by the Executive Council yesterday during the in-camera session, meets at his earliest convenience with the members from local 10027 and holds a special meeting during which the members will be asked to vote on a motion to dissolve the UTE Trois-Rivières local 10027; and

Be it further resolved that in the event that the members of the UTE Trois-Rivières local 10027 refuse to dissolve the local, the trustee shall hold a subsequent meeting with the members in order to have three (3) members willing to form a local executive to run the local; and

Be it finally resolved that in the event that the trustee cannot form a local executive, the trustee shall report to the UTE National President for him to take the appropriate actions to resolve the matter.

  • Recorded Vote #29.  MOTION CARRIED.

That the Trustee Report – Trois-Rivières Local 10027 be adopted.

  • Recorded Vote #30.  MOTION CARRIED.

OPEN DISCUSSION (cont’d) 

The Council members discussed the items under this section.

President Brière proposed to withdraw item “Unallotted Members” from the open discussion with the approval of the Executive Council.

Brother Oldford proposed to withdraw item “President’s email” from the open discussion with the approval of the Executive Council.

Brother Gaetz joined the session.

Sister Koenders proposed to withdraw item “Reconciliation of Dues” from the open discussion with the approval of the Executive Council.

The meeting recessed at 5 p.m.


THURSDAY, JUNE 7, 2018
MORNING SESSION

The meeting was called to order at 9:00 a.m. with National President Brière in the Chair to discuss the items for the afternoon meeting of the National Union-Management Consultation. 

The meeting adjourned at 11:45 a.m.

_____________________________                               ___________________________

Marc Brière                                                                           Doug Gaetz
National President                                                               First National Vice-President