Minutes of the Executive Council

December 10 – 13, 2018

MONDAY, DECEMBER 10, 2018
MORNING SESSION

1.  CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Marc Brière was in the Chair. In attendance: Doug Gaetz, Adam Jackson, Kimberley Koch, Greg Krokosh, Gary Esslinger, Cosimo Crupi, Jamie vanSydenborgh, Brian Oldford, Ken Bye, Linda Koenders, Jérôme Martel, Eddy Aristil, Daniel Camara and Sylvie Bastien.

2.  HOURS OF SESSION OF THE REGULAR MEETING

m/s      Marc Brière / Doug Gaetz

That the hours of session be as follows:

Monday:         9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 3:00 p.m.
                       3:00 p.m. - 4:00 p.m. Open Discussion
Tuesday:        10:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Wednesday:   9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Thursday:       9:00 a.m. - 11:45 a.m.; 1:30 p.m. - 5:00 p.m.

  • MOTION CARRIED.

3.  ADOPTION OF AGENDA

m/s      Greg Krokosh / Gary Esslinger

That the agenda be adopted as printed with the following additions:

New Business

No addition was made to New Business.

Open discussion

9.    Bill 262 (A. Jackson)
10. Timeline Negotiation (J. Martel)
11. Change File – PSAC (B. Oldford)
12. Electronic Voting for Local Elections (K. Bye)
13. Regional Budget Formulas (C. Crupi)
14. Excise Duty Officer – SP06 (J. vanSydenborgh)
15. Regional EO Conferences (L. Koenders)
16. Work Life Balance for Union Reps (J. Martel)
17. Union Leave Without Pay – Struck-Off Strength (J. vanSydenborgh)
18. Employee Performance Management Platform (L. Koenders)

  • Recorded Vote #1.  MOTION CARRIED UNANIMOUSLY.

4.  ADOPTION OF MINUTES OF THE PREVIOUS MEETINGS

m/s      Doug Gaetz / Adam Jackson

That the minutes of the Executive Council Meetings of September 2018 be adopted.

  • Recorded Vote #2.  MOTION CARRIED UNANIMOUSLY.

m/s      Doug Gaetz / Adam Jackson

That the recorded vote held by email for the donation for Many Rivers Counselling and Support Services be adopted.

  • Recorded Vote #3.  MOTION CARRIED UNANIMOUSLY.

President Brière turned the Chair over to Brother Gaetz, 1st National Vice-President.

5. PRESIDENT’S FOLLOW UP ITEMS

m/s      Marc Brière / Adam Jackson

That the follow up items be adopted.

  • Recorded Vote #4.  MOTION CARRIED UNANIMOUSLY.

6.  REPORT OF THE PRESIDENT

m/s      Marc Brière / Adam Jackson

That the report of the President be adopted.

Brother Gaetz, 1st National Vice-President turned the Chair over to Brother Jackson, 2nd National Vice-President.

Brother Jackson, 2nd National Vice-President turned the Chair over to Brother Gaetz, 1st National Vice-President.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 p.m. with Brother Gaetz, 1st National Vice-President in the Chair. 

6. REPORT OF THE PRESIDENT (cont’d)

  • Recorded Vote #5.  MOTION CARRIED UNANIMOUSLY.

President Brière served motion to amend the agenda.

President Brière resumed the Chair.

7. REPORT OF THE 1st NATIONAL VICE-PRESIDENT

m/s      Doug Gaetz / Adam Jackson

That the report of the 1st National Vice-President be adopted.

  • Recorded Vote #6.  MOTION CARRIED UNANIMOUSLY.

8.  REPORT OF THE 2nd NATIONAL VICE-PRESIDENT

m/s      Adam Jackson / Doug Gaetz

That the report of the 2nd National Vice-President be adopted.

  • Recorded Vote #7.  MOTION CARRIED UNANIMOUSLY.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s      Greg Krokosh / Kim Koch

That the activity reports of the RVPs and ARVPs be adopted.

  • Recorded Vote #8.  MOTION CARRIED UNANIMOUSLY.

President Brière turned the Chair over to Brother Gaetz, 1st National Vice-President.

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s      Marc Brière / Adam Jackson

That the report of the Executive Committee be adopted.

  • Recorded Vote #9.  MOTION CARRIED UNANIMOUSLY.

President Brière resumed the Chair.

11 a)   REPORT OF THE STAFFING COMMITTEE

m/s      Jérôme Martel / Adam Jackson

That the report of the Staffing Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED UNANIMOUSLY.

President Brière turned the Chair over to Brother Gaetz, 1st National Vice-President.

11 b)   REPORT OF THE BY-LAWS COMMITTEE

m/s      Ken Bye / Kimberley Koch

That the report of the By-Laws Committee be adopted.

  • Recorded Vote #11.  MOTION CARRIED UNANIMOUSLY.

11 c)   REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s      Brian Oldford / Greg Krokosh

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #12.  MOTION CARRIED UNANIMOUSLY.

President Brière resumed the Chair.

11 d)   REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s      Kimberley Koch / Linda Koenders

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #13.  MOTION CARRIED UNANIMOUSLY.

President Brière turned the Chair over to Brother Gaetz, 1st National Vice-President.

Motion to Amend

m/s      Marc Brière / Adam Jackson

That the agenda be amended with the addition of “Length of the Executive Council Meeting” under open discussion.

  • MOTION TO AMEND CARRIED.

President Brière resumed the Chair.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 4:00 p.m.


TUESDAY, DECEMBER 11, 2018
MORNING SESSION

The meeting was called to order at 10:00 a.m. with National President Brière in the Chair. 

11 e)   REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s      Doug Gaetz / Brian Oldford

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #14.  MOTION CARRIED UNANIMOUSLY.

11 f)    REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s      Linda Koenders / Greg Krokosh

That the report of the Equal Opportunities Committee be adopted.

  • Recorded Vote #15.  MOTION CARRIED UNANIMOUSLY.

11 g)   REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s      Cosimo Crupi / Ken Bye

That the report of the Honours and Awards Committee be adopted.

Recommendation #1

m/s      Cosimo Crupi / Gary Esslinger

24.11.4 Annual Donations and Donation Reminder

(2) If in a given year, no student is selected to go to Africa with ICA, UTE will donate an additional five thousand dollars ($5,000.00) to ICA. additional applicant(s) may be considered the following year(s). No more than 3 students will be selected during any 3-year budget cycle.

Motion to Refer

m/s      Jamie vanSydenborgh / Linda Koenders

That recommendation #1 be referred back to the Honours and Awards Committee to remove the word Africa in Regulation 24.11.4 (2).

  • MOTION CARRIED.

Recommendation #2

m/s      Cosimo Crupi / Gary Esslinger

24.11.4 Annual Donations and Donation Reminder

(3) If in a given year, no member is selected to go to Africa with ICA, UTE will donate an additional       two thousand five hundred dollars ($2,500.00) to ICA. additional applicant(s) may be considered the following year(s). No more than 3 members will be selected during any 3-year budget cycle.

Motion to Refer

m/s      Jamie vanSydenborgh / Linda Koenders

That recommendation #2 be referred back to the Honours and Awards Committee to remove the word Africa in Regulation 24.11.4 (3).

  • MOTION CARRIED.

Recommendation #3

m/s      Cosimo Crupi / Gary Esslinger

24.11.4 Annual Donations and Donation Reminder

(4) UTE will annually remind its membership to consider a donation to ICA as part of the annual Government of Canada Workplace Charitable Campaign (GCWCC) Canada Revenue Agency Charitable Campaign (CRACC).

Registration # 887858660RR0001.

  • Recorded Vote #16.  MOTION CARRIED.

President Brière let the Committee step down to review their referrals.  The Honours and Awards Committee report is postponed until Wednesday morning.

11 h)   REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s      Adam Jackson / Brian Oldford

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #17.  MOTION CARRIED UNANIMOUSLY.

11 i)    REPORT OF THE FINANCE COMMITTEE

m/s      Doug Gaetz / Gary Esslinger

That the report of the Finance Committee be adopted.

  • Recorded Vote #19.  MOTION CARRIED UNANIMOUSLY.

Recommendation #1

m/s      Doug Gaetz / Gary Esslinger

Be it resolved that the following line item be approved for overspending:

LINE ITEM DESCRIPTION

 2018 BUDGET

 ACTUAL + PROJECTED

 OVERAGE

Organization and Education -National Committee Meetings

295,000.00

296,000.00

1,000.00

National Office Salaries & Expenses - Overtime

25,000.00

35,000.00

10,000.00

National Office Benefits -President/Vice-President

56,000.00

58,500.00

2,500.00

National Office Travel - Office Staff

69,000.00

81,000.00

12,000.00

  • Recorded Vote #18.   MOTION CARRIED UNANIMOUSLY.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with National President Brière in the Chair. 

With the permission of President Brière, Brother Gaetz was excused from the meeting.           

Recorded vote #20 was taken during Brother Gaetz's absence to award Brother Doug Gaetz the Life Membership Award.

  • Recorded Vote #20.  MOTION CARRIED UNANIMOUSLY.

11 j)    REPORT OF THE COMMUNICATIONS COMMITTEE

m/s      Gary Esslinger / Ken Bye

That the report of the Communications Committee be adopted.

  • Recorded Vote #21.  MOTION CARRIED UNANIMOUSLY.

11 k)   REPORT OF THE BARGAINING COMMITTEE

m/s      Adam Jackson / Jamie vanSydenborgh

That the report of the Bargaining Committee be adopted.

  • Recorded Vote #22.  MOTION CARRIED UNANIMOUSLY.

11l)     REPORT OF THE POLITICAL ACTION COMMITTEE

m/s      Jamie vanSydenborgh / Cosimo Crupi

That the report of the Political Action Committee be adopted.

  • Recorded Vote #23.  MOTION CARRIED UNANIMOUSLY.

11 m) REPORT OF THE CALL CENTRE COMMITTEE

m/s      Greg Krokosh / Jamie vanSydenborgh

That the report of the Call Centre Committee be adopted.

  • Recorded Vote #24.  MOTION CARRIED UNANIMOUSLY.

11 n)   REPORT OF THE AD HOC UNION MANAGEMENT APPROACH (UMA) AND CONFLICT RESOLUTION COMMITTEE

m/s      Eddy Aristil / Adam Jackson

That the report of the Ad-Hoc UMA and Conflict Resolution Committee be adopted.

  • Recorded Vote #25.  MOTION CARRIED UNANIMOUSLY.

Brother Gaetz joined the meeting.

12.  ADOPTION OF FINANCIAL STATEMENTS

m/s      Doug Gaetz / Gary Esslinger

That the Financial Statements as of September 30, 2018 be adopted.

  • Recorded Vote #26.   MOTION CARRIED UNANIMOUSLY.

13. EXPENSE CLAIMS OVER 90 DAYS

m/s      Doug Gaetz / Cosimo Crupi

That the expense claims over 90 days be accepted.

  • Recorded Vote #27.  MOTION CARRIED UNANIMOUSLY.

14.  COLLECTIVE BARGAINING

A short discussion on bargaining took place.

President Brière turned the Chair over to Brother Gaetz, 1st National Vice-President.

President Brière resumed the Chair.

The meeting recessed at 5 p.m.


WEDNESDAY, DECEMBER 12, 2018
MORNING SESSION

The meeting was called to order at 9:00 a.m. with Brother Gaetz, 1st National Vice-President in the Chair. 

11 g)   REPORT OF THE HONOURS AND AWARDS COMMITTEE (Cont’d)

m/s      Cosimo Crupi / Gary Esslinger

The committee met after session on Tuesday to review the referrals.

Recommendation #1

m/s      Cosimo Crupi / Gary Esslinger

24.11.4 Annual Donations and Donation Reminder

(2) If in a given year, no student is selected to go to Africa with ICA, UTE will donate an additional five thousand dollars ($5,000.00) to ICA. additional applicant(s) may be considered the following year(s). No more than 3 students will be selected during any 3-year budget cycle.

Referral Recommendation #1 to remove the word Africa in Regulation 24.11.4 (2).  The committee concurred.

24.11.4 Annual Donations and Donation Reminder

(2) If in a given year, no student is selected to go to Africa with ICA, UTE will donate an additional five thousand dollars ($5,000.00) to ICA. additional applicant(s) may be considered the following year(s). No more than 3 students will be selected during any 3-year budget cycle.

  • Recorded Vote #28. MOTION CARRIED UNANIMOUSLY.

Recommendation #2

m/s      Cosimo Crupi / Gary Esslinger

24.11.4 Annual Donations and Donation Reminder

(3) If in a given year, no member is selected to go to Africa with ICA, UTE will donate an additional       two thousand five hundred dollars ($2,500.00) to ICA. additional applicant(s) may be considered the following year(s). No more than 3 members will be selected during any 3-year budget cycle.

Referral Recommendation #2 to remove the word Africa in Regulation 24.11.4 (3).  The committee concurred.

24.11.4 Annual Donations and Donation Reminder

(3) If in a given year, no member is selected to go to Africa with ICA, UTE will donate an additional       two thousand five hundred dollars ($2,500.00) to ICA. additional applicant(s) may be considered the following year(s). No more than 3 members will be selected during any 3-year budget cycle.

  • Recorded Vote #29. MOTION CARRIED UNANIMOUSLY.

m/s      Cosimo Crupi / Gary Esslinger

That the report of the Honours and Awards Committee be adopted as a whole.

  • Recorded Vote #30. MOTION CARRIED UNANIMOUSLY.

15. CHANGING THE NAME OF LOCAL 10005

m/s      Jérôme Martel / Eddy Aristil

Whereas the Local’s By-Law 1 Section 1 says “referred to as Shawinigan Local 10005” and mentions its charter.

Whereas, over time, the Local’s name would include the city's name, i.e. Shawinigan-South Local 10005.

Whereas the city of Shawinigan-South is now called Shawinigan.

Be it resolved that Local 10005 request authorization from UTE National to change its name by removing SOUTH from Shawinigan-South and be named “Shawinigan Local 10005”.

Be it further resolved that UTE National notify all other union bodies.

  • Recorded Vote #31.  MOTION CARRIED UNANIMOUSLY.

Brother Gaetz turned the Chair over to Brother Jackson, 2nd National Vice-President.

16. REGIONAL CONFERENCES’ BUDGET FOR THE YEAR 2019

m/s      Doug Gaetz / Gary Esslinger

Be it resolved that the following be the Regional budget allocations for the year 2019:

Total Budget Amount - $400,000.00

Region

%

$400,000.00

Pacific

13.07%

$52,278.00

Rocky Mountains

9.49%

$37,976.00

Prairie

8.36%

$33,451.00

Greater Toronto

6.97%

$27,876.00

Southwestern Ontario

10.03%

$40,135.00

Northern & Eastern Ontario

8.91%

$35,629.00

National Capital

10.39%

$41,566.00

Montreal

9.83%

$39,312.00

Quebec

9.65%

$38,589.00

Atlantic

13.30%

$53,188.00

Total

100%

$400,000.00

  • Recorded Vote #32.  MOTION CARRIED.

President Brière resumed the Chair.

17.      RECOMMENDATION – APPOINTMENT OF AUDITORS FOR THE YEAR 2018

m/s      Doug Gaetz / Gary Esslinger

Be it resolved that we appoint Andrews & Co. as auditor for fiscal year 2018.

  • Recorded Vote #33.  MOTION CARRIED UNANIMOUSLY.

OPEN DISCUSSION (cont’d) 

The Council members discussed the items under this section.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 p.m. with President Brière in the Chair. 

Point of Privilege

Brother Crupi indicated that the Peterborough Local has made a commitment to wear the “My Contract / My Voice” T-shirts every payday until the bargaining team has negotiated a new contract. The members are placing orders for their own t-shirts and will wear them or will wear UTE colours. The Peterborough Local is behind the bargaining team.

The point of privilege is well taken by President Brière.

OPEN DISCUSSION (cont’d) 

The Council members discussed the items under this section.

Brother Oldford request to remove the following item from the open discussion “Change file – PSAC” with the approval of the Executive Council.

President Brière turned the Chair over to Brother Gaetz, 1st National Vice-President.

Brother vanSydenborgh request to remove the following item from the open discussion “Union Leave Without Pay – Struck-Off Strength” with the approval of the Executive Council.

President Brière resumed the Chair.

The meeting recessed at 5 p.m.


THURSDAY, DECEMBER 13, 2018
MORNING SESSION

The meeting was called to order at 9:00 a.m. with National President Brière in the Chair to discuss the items for the afternoon meeting of the National Union-Management Consultation. 

The meeting adjourned at 11:45 a.m.

_____________________________                               ___________________________
Marc Brière                                                                         Doug Gaetz
National President                                                              First National Vice-President