REGULATION NO. 21 - FAMILY CARE EXPENSES

21.1 FAMILY CARE EXPENSES

  1. UTE members shall be entitled to be reimbursed for family care expenses in respect of children sixteen (16) years of age or younger and for adults who are in need of special care and who either permanently reside in the household of the member or with whom the member permanently resides.

  2. Family care expenses shall be reimbursed to members who are required to attend union business authorized by UTE.

  3. Family care expenses which are part of a member’s normal family care arrangements shall not be paid.

21.2  UTE GUIDELINES

21.2.1 Normal Family Care Arrangements

  1. Normal family care arrangements are defined as those arrangements that would cause family care expenses to be incurred if you were at work performing duties for the employer during scheduled hours of work.  It also includes any arrangement during hours not at work but expenses would be incurred whether you were performing union duties or not.

  2. Family care expenses shall not be reimbursed if the member has their spouse, significant other or the person who provides the family care accompany them to the union event.

  3. Family care expenses shall not be reimbursed if the member has their spouse, significant other or the person who provides the family care and the person who requires family care accompany them to the union event. 

  4. Family care expenses shall not be reimbursed if the member is on leave (with or without pay) from the CRA but would normally incur family care expenses if they were at work, unless the member is not also being reimbursed for salary expenses for the same authorized UTE activity by UTE.

21.3 Reimbursement of Fees

  1. Where the care is provided by someone other than a licensed agency/caregiver or the spouse/partner, former spouse/ partner with custody rights.

    1. the actual amount up to a maximum of $80 per day (for each 24-hour period) for the first family member;
    2. the actual amount up to a maximum of $55 per day (for each 24-hour period) for each additional family member.
  2. If care is provided by a licensed agency/attendant, the actual fees will be reimbursed.

  3. Pre-Approved Exceptions shall be submitted to the 1st Vice-President, or in their absence the President, a minimum of 14 days prior to the event.  Consideration will be given to special needs or unusual circumstances resulting in costs which exceed the above rates and expenses allowable.

  4. A completed Family Care Expense Claim form must be submitted, accompanied by a receipt, which must include the following information:

    1. Caregiver's full name
    2. Caregiver's full address
    3. Caregiver's telephone number
    4. Caregiver's license number (if applicable)
    5. Detailed dates and hours when the care was provided for each individual family member
    6. Amount charged
    7. Caregiver's signature
Adopted September 1985 Amended March 1997 Amended June 2008
Amended July 1990 Amended December 2001 Amended September 2019
Amended December 1996 Amended December 2007