REGULATION NO. 22 - TERMS AND CONDITIONS FOR THE POSITION OF THE ELECTED PAID OFFICERS

22.1  Tenure of Office

The tenure of office for the officers shall be in accordance with the By-Laws.

22.2  Pay

  1. The Officers shall be remunerated as provided:

    1. The President:
      $117,315.00 (current)

    2. The 1st Vice-President:
      $99,140.00 (current)

  2. The Officers shall receive salary increases in accordance with the PSAC/CRA negotiated salary percentages increase set for the SP-05 group and level.

  3. The Officers shall, in lieu of normal salary, receive strike pay in accordance with PSAC policy during periods when the UTE Membership is on a general strike.

  4. When the 1st Vice-president is required to replace the President for a period of at least three (3) consecutive working days, the 1st Vice-president shall be paid acting pay.

22.3  Designated Paid Holidays

The Officers shall be entitled to designated paid holidays on the same basis as the UTE Membership.

22.4  Sick Leave

  1. The Officers shall earn sick leave credits at the rate of one and one-quarter (1 ¼) days for each calendar month for which pay is received for at least ten (10) days.

  2. The Officers shall be granted sick leave with pay when unable to perform duties assigned because of illness or injury provided that the Officers have the necessary sick leave credits.

    1. the President shall notify the 1st Vice-President when utilizing such credits; and

    2. the 1st Vice-President shall notify the President when utilizing such credits.

  3. If an Officer has insufficient credits to cover the granting of sick leave with pay under the provisions of this section, sick leave with pay may, at the discretion of the Executive Committee, be granted up to twenty-five (25) days.  The granting of more than twenty-five (25) days advanced sick leave to either Officer must be approved by the Executive Council before sick leave is granted.

  4. Subject to Regulation below, when either Officer is unable to perform assigned duties because of illness or injury and such illness or injury prevents the Officer from attending the Convention and seeking re-election, that person shall be entitled to be granted sick leave to the limitation of earned sick leave credits or for the duration of the illness whichever is less provided the Executive Council is satisfied that the Officer is unable to work due to illness or injury.

  5. In a case referred to in Regulation above, if an Officer is eligible to receive benefits from Disability Insurance, an application must be made for such benefits and UTE must be paid any amount received from Disability Insurance for the period between the date of the termination of office and the date of the termination of sick leave with pay.

  6. If an Officer ceases to be employed by the UTE and returns to employment with the CRA, the Officer shall be deemed to have available to them the balance of the sick leave credits accumulated at the time of their departure from the UTE.  The credits will be available to be utilized if the Officer is required to take sick leave without pay from the CRA due to a lack of CRA sick leave credits.  The Officer must satisfy the UTE, in a manner deemed appropriate by the UTE (i.e. such as a time report), that they have taken sick leave without pay from the CRA.

  7. The Officers shall report the balance of their sick leave credits available at each Executive Council meeting verbally.

22.5  Vacation Leave with Pay

  1. a. For each calendar month in which an Officer earns at least ten (10) days’  pay, vacation credits with pay shall be earned at the rate of the current AEU collective agreement.

    b. Employment with CRA shall be used in the calculation of continuous employment for purposes of Section a.

  2. In order to utilize this leave provision:

    1. the President shall notify the 1st Vice-President; and

    2. the 1st Vice-President shall notify the President.

  3. An Officer may carry over any vacation leave credits but not in excess of one (1) year’s entitlement.

  4. If an Officer dies or ceases to be employed, the Officer or the estate shall, in lieu of earned vacation leave with pay, be paid an amount equal to the product obtained by multiplying the number of days earned but unused vacation leave by the daily rate of pay applicable immediately prior to the termination of employment.

  5. The Officers shall report the balance of their vacation leave credits available at each Executive Council meeting verbally.

22.6  Other Types of Leave

  1. An Officer shall be entitled to other types of leave with or without pay on the same basis to those leave provisions in the UTE/AEU collective agreement.

  2. In order to utilize the leave provisions:

    1. the President shall notify the 1st Vice President; and

    2. the 1st Vice-President shall notify the President.

22.7  Travel Expenses

The Officers are entitled to be reimbursed travel expenses as they apply to the other Officers of the Executive Council.

22.8  Relocation Expenses

  1. The Officers are required to reside in the Greater Ottawa area.

  2. The purpose of this Regulation is to authorize UTE to reimburse those actual and reasonable expenses within the limits of the CRA Relocation Directive save for any provisions in that Directive which may provide for housing cost differential payments or mortgage interest cost differential payments incurred by the Officers, spouse and dependent members of the family in relocating from one place of residence to another, either at the time of election or at the time of termination of employment as a full-time Officer.

  3. A member who is elected as a full-time Officer shall be paid relocation expenses when at the time of election such member is residing outside of the Greater Ottawa Area and must move to the Greater Ottawa Area to comply with the requirement of this Regulation.

  4. When an Officer ceases to be employed as a full-time Officer for any reason, except misconduct, such member shall be paid relocation expenses provided that such member;

    1. was residing outside the Greater Ottawa Area at the time of election; and

    2. does not accept other employment in the Greater Ottawa Area after the termination of employment as full-time elected Officer; and

    3. applies for relocation expenses within six (6) months following the termination of employment as full-time elected Officer.

  5. An Officer who ceases to be employed as full-time elected Officer of UTE and who applies for and is entitled to relocation expenses shall be entitled to be reimbursed those actual and reasonable expenses not exceeding an amount equal to the relocation expenses from Ottawa to the former place of residence.

  6. If an Officer dies during the term of office, a spouse and/or dependants shall be entitled to be reimbursed relocation expenses subject to the same conditions specified in Regulation. Upon the request from the immediate family assistance may be paid for the transportation of the remains of the deceased Officer to the former place of residence in accordance with the conditions specified in Regulation.

  7. An Officer, who is not entitled to relocation expenses under this Regulation, upon ceasing to be employed as a full time elected Officer of UTE, may request reimbursement of reasonable relocation expenses to the Executive Committee.  The Executive Committee may recommend to the Executive Council the payment of relocation expenses.

22.9 Other Benefits

  1. UTE shall pay the employer’s portion of all Federal Public Service benefit plans for which the Officer becomes liable in order to maintain the plans in force while on leave without pay from the Federal Public Service.

  2. The Officers are entitled to all other benefits on the same terms and conditions as those enjoyed by the Executive Assistant with the exception of those types of plans discussed in Regulation.

  3. The Officers shall be entitled to receive a bilingualism bonus on the same basis and under the same conditions that apply to all UTE employees.

  4. No additional benefits other than those described in this Regulation shall be granted to the Officers unless they are approved by the Executive Council prior to their implementation.

Adopted July 1984

Amended March 1993

Amended December 2007

Amended September 1984

Amended December 1995

Amended July 2008 

Amended October 1984

Amended December 1996

Amended March 2010

Amended June 1986

Amended March 2001

Amended September 2010

Amended March 1987

Amended June 2002

Amended December 2013

Amended July 1990 

Amended July 2002

Amended March 2017

Amended June 1991

Amended July 2005

Amended June 2017

Amended December 1992

Amended September 2005

 Amended September 2019