Minutes of the Executive Council

June 3 - 6, 2013

MONDAY, JUNE 3, 2013
MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Bob Campbell was in the Chair. In attendance: Marc Brière, Denis Lalancette, Robert Hume, Lorne Roslinski, Gary Esslinger, Adam Jackson, Jamie vanSydenborgh, Doug Gaetz, Robin Johnson, Bill Blair, Louise Vallière, Jean-Pierre Fraser, Annette Melanson and Pierrette Labrie.

Brother Sabri Khayat was absent with permission and was replaced by his alternate Sister Louise Vallière.

Brother Robert Hume was welcomed as the new RVP for the Pacific Region.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s Doug Gaetz./Jamie vanSydenborgh

That the hours of session be as follows:

Monday: 9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m.
4:00 p.m. - 5:00 p.m. Open Discussion
Tuesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Wednesday: 9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Thursday: 9:00 a.m. - 11:45 a.m.; 1:30 p.m. - 5:00 NUMC
  • Recorded vote #1.  MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s  Gary Esslinger/Doug Gaetz

That the agenda be adopted as printed with the following additions.

Open discussion

8. Amended Directive on Sickness and Injury (L. Vallière)
9. PSAC WAAA Campaign (G. Esslinger)
10. Desk Drops (R. Johnson)
11. Response to Tony Clement Article (A. Jackson)
12. Regional Budgets (D. Gaetz)
13. Call Centre Rehire Update (L. Roslinski)
14. Staffing Filing Grievances on Competition (R. Johnson)
15. Performance Management Policy (D. Gaetz)
16. PSAC Regional Training (L. Roslinski)
17. Employment Equity at Placement (L. Roslinski)

  • Recorded Vote #2.  MOTION CARRIED

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s  Gary Esslinger/Robin Johnson

That the minutes of the Executive Council Meeting of March 2013 be adopted.

  • Recorded Vote #3.  MOTION CARRIED.

At this point Brother Gaetz served notice of motion to amend the agenda.

President Campbell turned the Chair to Brother Brière, First National Vice-President

5. PRESIDENT’S FOLLOW UP ITEMS

m/s  Bob Campbell/Denis Lalancette

That the follow up items of the President be adopted.

  • Recorded Vote #4.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT

m/s  Bob Campbell/Denis Lalancette

That the report of the President be adopted.

  • Recorded Vote #5.  MOTION CARRIED.

President Campbell resumed the Chair.

m/s Doug Gaetz/Adam Jackson

That the agenda be amended to move up the item Regional Budgets to the first item of Open Discussion.

  • MOTION CARRIED.

7. REPORT OF THE 1st VICE-PRESIDENT

m/s  Marc Brière/Denis Lalancette

That the report of the 1st Vice-President be adopted.

  • Recorded Vote #6.  MOTION CARRIED.

8. REPORT OF THE 2nd VICE-PRESIDENT

m/s  Denis Lalancette/Marc Brière

  That the report of the 2nd Vice-President be adopted.

  • Recorded Vote #7.  MOTION CARRIED.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s Bill Blair/Jean-Pierre Fraser

That the activity reports of the RVPs and ARVPs be adopted.

  • Recorded Vote #8.  MOTION CARRIED.

President Campbell turned the Chair to Brother Brière, First National Vice-President

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s  Bob Campbell/Doug Gaetz

That the report of the Executive Committee be adopted.

  • Recorded Vote #9.  MOTION CARRIED.

President Campbell resumed the Chair.

11 a) REPORT OF THE STAFFING COMMITTEE

m/s  Adam Jackson/Jamie vanSydenborgh

That the report of the Staffing Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED.

11 b) REPORT OF THE BY-LAWS COMMITTEE

m/s  Gary Esslinger/Robin Johnson

That the report of the By-Laws Committee be adopted.

  • Recorded Vote #11.  MOTION CARRIED.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s  Doug Gaetz/Gary Esslinger

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #12.  MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s  Bill Blair/Lorne Roslinski

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #13.  MOTION CARRIED.

11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s  Doug Gaetz/Marc Brière

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #14.  MOTION CARRIED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with Brother Campbell in the Chair. 

11 f)  REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s  Robin Johnson/Jean-Pierre Fraser

That the report of the EO Committee be adopted.

m/s  Robin Johnson/Jean-Pierre Fraser

Recommendation #1

The EO committee recommends that the Terms of Reference be amended as attached.

  • Recorded Vote #15.  MOTION CARRIED.

That the report of the EO Committee be adopted as a whole.

  • Recorded Vote #16.  MOTION CARRIED.

11 g)  REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s  Jean-Pierre Fraser/Robin Johnson

That the report of the Honours and Awards Committee be adopted.

  • Recorded Vote #17.  MOTION CARRIED.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s  Bill Blair/Robert Hume

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #18. MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE

m/s  Jamie vanSydenborgh/Robert Hume

That the report of the Harassment Committee be adopted.

  • Recorded Vote #19. MOTION CARRIED.

11 j) REPORT OF THE FINANCE COMMITTEE

m/s  Marc Brière/Gary Esslinger

That the report of the Finance Committee be adopted.

Recommendation # 1

Be It Resolved that the following line item be approved for overspending:

Date Line Item Explanation 2012 Budget Actual + Projected Overage
01-31-2013 Retirement Leave Over budget approval  
2,838.36
(2,838.36)
  • Recorded Vote #20.  MOTION CARRIED.

That the report of the Finance Committee be adopted as a whole.

  • Recorded Vote #21.  MOTION CARRIED.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s  Lorne Roslinski/Gary Esslinger

That the report of the Communications Committee be adopted.

  • Recorded Vote #22.  MOTION CARRIED.

 11 l)  REPORT OF THE BARGAINING COMMITTEE

m/s  Denis Lalancette/Doug Gaetz

That the report of the Bargaining Committee be adopted.

  • Recorded Vote #23.  MOTION CARRIED.

11m) REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s  Adam Jackson/Jamie vanSydenborgh

That the report of the Political Action Committee be adopted.

  • Recorded Vote #24.  MOTION CARRIED.

11 n)   REPORT OF THE AD-HOC CALL CENTRE COMMITTEE

m/s  Robert Hume/Jamie vanSydenborgh

That the report of the Ad-Hoc Call Centre Committee be adopted.

  • Recorded Vote #25.  MOTION CARRIED.

11 o) REPORT OF THE AD HOC UNION MANAGEMENT APPROACH (UMA) AND CONFLICT RESOLUTION COMMITTEE

m/s  Doug Gaetz/Louise Vallière

That the verbal report of the Ad-Hoc UMA and Conflict Resolution Committee be adopted.

  • Recorded Vote #26.  MOTION CARRIED.

11 p)   REPORT OF THE AD HOC MENTAL HEALTH CONFERENCES COMMITTEE

m/s  Doug Gaetz/Bill Blair

That the report of the Ad-Hoc Mental Health Conferences Committee be adopted.

  • Recorded Vote #27.  MOTION CARRIED.

12.   ADOPTION OF FINANCIAL STATEMENTS

m/s  Marc Brière/Gary Esslinger

That the financial statements of March 31, 2013 be adopted.

  • Recorded Vote #28.  MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

m/s Marc Brière/Doug Gaetz

That the expense claim over 90 days be accepted.

  • Recorded Vote #29.  MOTION CARRIED.

14. COLLECTIVE BARGAINING

A short discussion took place.

15. ACTIVITY REPORT FORM

m/s  Denis Lalancette/Louise Vallière

WHEREAS the locals must prepare various activity reports during bargaining, political action or special activities; and

WHEREAS certain details are important.

BE IT RESOLVED THAT the National produce a form that would serve as a working basis for creating their report; and

BE IT FURTHER RESOLVED THAT this form include, without being limited to, such pieces of information as:

  • activity date
  • name and number of the local
  • activity location
  • estimate of the number of participating members, or if applicable the number of people met with (example: taxpayer, M.P. etc).
  • detailed description of the activity.
  • impact on the objective sought
  • comments
  • any other item considered appropriate
  • Recorded Vote #30.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the items under this section.

At this point Brother Doug Gaetz served notice of motion to amend the agenda.

The meeting recessed at 5:00 p.m.


TUESDAY, JUNE 4, 2013
MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Campbell in the Chair.

m/s  Doug Gaetz/Adam Jackson

That the agenda be amended by adding the following item 17 under New Business:

"Regionally Budget Subsidise"

  • MOTION TO AMEND CARRIED.

16. ADDITIONAL TIME FOR ACQUIRING TABLET COMPUTERS

m/s  Louise Vallière/Denis Lalancette

WHEREAS the deadline for locals to purchase a tablet computer was March 4, 2013; and

WHEREAS some locals had difficulty acquiring a tablet computer within the timeframe set by the UTE; and

WHEREAS the UTE feels this tool is a necessary one for ensuring good communication between our locals and the national office.

BE IT RESOLVED THAT the UTE grant additional time, until August 31, 2013, so the locals that have not yet received the grant provided for in order to acquire a tablet computer can obtain said tablet and receive the reimbursement provided for by the UTE.

m/s  Robin Johnson/Robert Hume

That the resolution be referred back to the Finance Committee with instructions to review the timeframe associated with the original recommendation.

  • MOTION TO REFER CARRIED.

17. REGIONAL BUDGET SUBSIDIES

m/s Doug Gaetz/Adam Jackson

Be It resolved that UTE subsidize regional budgets to a maximum of five hundred dollars,  ($500.00),  per delegate for additional expenses incurred due to strike related activities that cause additional cost for travel and related expenses for approved regionally paid activities; and

Be it further resolved that this resolution be referred to the Finance Committee to develop guidelines for requesting and obtaining approval for said subsidies; and

Be it further resolved that this resolution becomes effective June 1, 2013.

m/s Gary Esslinger/Lorne Roslinski

That the resolution be amended to divide the Be it resolved to deal with the 2 first ones together and the last one by itself.

MOTION TO DIVIDE CARRIED.

Be It resolved that UTE subsidize regional budgets to a maximum of five hundred dollars,  ($500.00),  per delegate for additional expenses incurred due to  strike related activities that cause additional cost for travel and related expenses for approved regionally paid activities; and

Be it further resolved that this resolution be referred to the Finance Committee to develop guidelines for requesting and obtaining approval for said subsidies;

  • Recorded Vote #31.  MOTION CARRIED.

Be it further resolved that this resolution becomes effective June 1, 2013.

  • Recorded Vote #32.  MOTION CARRIED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with Brother Campbell in the Chair. 

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5:00 p.m.


WEDNESDAY, JUNE 5, 2013
MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Campbell in the Chair.

At this point Brother Marc Brière served notice of motion to amend the agenda.

OPEN DISCUSSION

The Council members discussed the items under this section.

m/s Marc Brière/Doug Gaetz

That the agenda be amended to present the revised Finance Committee Report.

  • MOTION TO AMEND CARRIED.

Cont’d 11 j)   REPORT OF THE FINANCE COMMITTEE

m/s Marc Brière/Doug Gaetz

Recommendation #1

Additional time for acquiring tablet computers

The Finance Committee met to review the referral from Executive council regarding a request to get additional time for acquiring tablet computers.

The Committee doesn’t agree with the proposed resolution and recommends that no extension be granted.

Rationale

The previous resolution passed by Executive Council at its December 2012 meeting was clear on the required deadline. The Committee believes that the deadline was reasonable.

m/s Robin Johnson/Jamie vanSydenborgh

That recommendation #1 be referred back to the Finance Committee with instructions to rethink their decision not to grant extra time.

  • MOTION TO REFER DEFEATED.
  • Recorded Vote #33.  MOTION LOST FOR LACK OF MAJORITY.

m/s Marc Brière/Doug Gaetz

Recommendation #2

Regional Event Subsidies in the Event of a Strike

The Finance Committee met to review the referral from Executive Council regarding a subsidy to regions holding a regional event that encounter additional costs as a result of a strike and is proposing the following:

  That UTE Regulation 7 be amended as described below.

  1. New Regulation 7.1 (5)

In the event of a labour dispute that results in additional expenses related to an approved regional event in respect to travel and related costs, the region will be eligible to request a subsidy up to a maximum of $500.00 per delegate.

The Regional Vice-President requesting this subsidy must provide to the National President for review and approval, in accordance with UTE Regulation 13, details itemizing the additional costs including but not limited to, airfare, mileage, accommodations, per diems or loss of salary.

  1. Renumber the remainder of Regulation 7

That Regulation 7 be renumbered accordingly.

  • Recorded Vote #34.  MOTION CARRIED.

This concluded the regular business of the June Executive Council.


Recess for lunch

AFTERNOON SESSION

The meeting was called back to order at 1:15 with Brother Campbell in the Chair. 

President Campbell initiated a discussion on a few UTE topics of interest such as Education, our Structure, 2nd NVP Position and Union/Management Consultation.

The meeting recessed at 5:00 p.m.


THURSDAY, JUNE 6, 2013
MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Campbell in the Chair.

The Executive Council went over the items for the National Union/Management Consultation meeting of the afternoon.

The meeting adjourned at 11h45.

______________________    ______________________   
Bob Campbell
National President
Marc Brière
First National Vice-President

RECORDED VOTES