REGULATION NO. 28 - PROTOCOL ON MOURNING

28.1  General

The Union of Taxation Employees is a large family that is occasionally touched by death. The death could be that of a family member of an employee, an elected leader, an employee etc. In all cases there is a need and a desire to show some form of recognition and express condolences in some manner. The following outlines what actions shall be taken in the event of a death within the UTE family.

For the purpose of this protocol, immediate family is defined as:  father, mother (or alternatively stepfather, stepmother, or foster parent), brother, sister, spouse (including common-law spouse resident with the employee), child (including child of common-law spouse), stepchild or ward of the employee, grandchild, grandparent, grandparent-in-law, father-in-law, mother-in-law, and relative permanently residing in the employee’s household or with whom the employee permanently resides.

1. Executive Council Officer: A card expressing condolences on behalf of the Union will be signed by the National President and sent to the next of kin. A contribution shall be made to the designated charity (if one is identified) in the amount of one hundred dollars ($100.00). If no charity is specified, the one hundred dollars ($100.00) contribution shall be made to the United Way in the deceased’s home community. The Executive Committee shall attend the funeral. The Regional Vice Presidents may attend the funeral.

   Any staff member of UTE who wishes to attend the funeral service shall be given up to one half day of special leave with pay for attendance at the funeral.

2. Former Executive Council Officer:  A card expressing condolences on behalf of the Union will be signed by the National President and sent to the next of kin.  If specified by the family, a suitable floral wreath in red and white or a contribution shall be made to the designated charity in the amount of one hundred dollars ($100.00).  The President or their designate shall attend the funeral.

3. Current staff of UTE: A card expressing condolences on behalf of the Union will be signed by the National President and sent to the next of kin. A contribution shall be made to the designated charity (if one is identified) in the amount of one hundred dollars ($100.00). If no charity is specified, the one hundred dollars ($100.00) contribution shall be made to the United Way in the deceased’s home community.

   The President or their designate shall attend the funeral.  Any staff member of UTE who wishes to attend the funeral service shall be given up to one half day of special leave with pay for attendance at the funeral.

4. Immediate family member of the Executive Council or Staff: A card expressing condolences on behalf of the union will be signed by the National President and sent to the next of kin. A contribution shall be made to the designated charity (if one is identified) in the amount of one hundred dollars ($100.00). If no charity is specified, the one hundred dollars ($100.00) contribution shall be made to the United Way in the deceased’s home community. In the case of the death of a child or spouse, the President or their designate shall attend the funeral.

5. Life member: A card expressing condolences on behalf of the Union will be signed by the National President and sent to the next of kin.  If specified by the family, a suitable floral wreath in red and white or a contribution shall be made to the designated charity in the amount of one hundred dollars ($100.00).  The President or their designate shall attend the funeral.

6. Honorary member:  A card expressing condolences on behalf of the Union will be signed by the National President and sent to the next of kin. A contribution shall be made to the designated charity (if one is identified) in the amount of one hundred dollars ($100.00). If no charity is specified, the one hundred dollars ($100.00) contribution shall be made to the United Way in the deceased’s home community.

7. Local Union Officer:  A card expressing condolences on behalf of the Union will be signed by the National President and sent to the next of kin. A contribution shall be made to the designated charity (if one is identified) in the amount of one hundred dollars ($100.00). If no charity is specified, the one hundred dollars ($100.00) contribution shall be made to the United Way in the deceased’s home community. The Regional Vice President for the region or their designate shall attend the funeral.

8. Former Local Officer:  A card expressing condolences on behalf of the Union will be signed by the National President and sent to the next of kin.

9. Member killed on the job:  A card expressing condolences on behalf of the Union will be signed by the National President and sent to the next of kin.  If specified by the family, a suitable floral wreath in red and white or a contribution shall be made to the designated charity in the amount of one hundred dollars ($100.00).  The President or their designate shall attend the funeral.

10. General: On a case by case basis, the President may decide on an alternate form of acknowledgement other than what is specified above.

Communications :

In order to ensure that UTE can appropriately recognize the death of one of its own, it is essential that the President of UTE be advised as soon as it is known.  It will be the responsibility of the President to ensure that the appropriate action happens. It is the responsibility of the Local to let the National Office know of the death of one of its officers or members killed on the job.

It is important to provide the following information to the President as soon as possible:

• The name and position held by the deceased;
• The name and address of the next-of-kin; and
• The funeral arrangement including information about the location of the wake and the funeral service; and
• The preference of the deceased or the family of the deceased for charitable contributions.