Health and Safety Committee

Minutes of the National Health and Safety Policy Committee Meeting

February 23, 2006

DATE: February 23, 2006 TIME: 1:30 pm-2:45 pm

LOCATION: 8th Floor Board Room, 200 Laurier Ave. W.

ATTENDEES: Management Union
 

Lysanne Gauvin (Management Co-Chair) James Ralston
Jocelyn Malo
Claude Tremblay
Jean Laronde
Leon Page (Committee Secretary)

Marilyn White (Alternate Union Co-Chair)
Chris Aylward (UTE)
Ron Moran (CEUDA)
Harry Walker (PIPSC)
Martin Ranger (PIPSC)

Observers:

Jaime Robinson
Édith Bélanger

Absent:

Betty Bannon

OPENING REMARKS

The Management Co-Chair welcomed the Committee members to the first meeting of 2006, and stated that she looked forward to continuing the Committee’s progress on the issues currently before it, as well as any new health and safety issues, which may be raised over the coming year. 

The Union Co-Chair acknowledged that there would need to be a discussion regarding the Union’s future representation on the Committee, as this would be the last time CEUDA would attend the NHSPC.  CEUDA was thanked for their participation on the Committee.

1. INCIDENT REPORTING

The Committee was advised that the Report on Advocacy Group Activities covering the period October 1 to December 31, 2005, and the Quarterly Security Incident Report covering the same period, were provided to Committee members on January 11, 2006 and January 24, 2006 respectively.  As well, the statistical summary portion of the Quarterly Security Incident Report was forwarded to Work Place Health and Safety Committees on January 24, 2006.   As per discussion at the last meeting, Responsibility Centre Codes have been included on the summary report to identify work locations.

It was agreed that, although the reports would continue to be generated and distributed, this issue would only be placed on the agenda if there were issues that the Committee would like to discuss.  It was agreed that any specific concerns related to the content of future reports would be addressed when the reports were issued.

2. JOB HAZARD ANALYSIS RECOMMENDATIONS (COMMON ISSUES) / Agency OHS Audit

The Committee was advised that, in December 2005, the Working Group approved a revised list that consolidated the OHS Audit Action Plan with the Job Hazard Analysis Common Issues Recommendations.  The consolidated list was then updated in terms of priorities and was forwarded to the Union on January 9, 2006, for review and comments.  It was agreed that once the Union provided their comments, a copy of the updated list would be shared with the Committee.

3. WORK PLACE COMMITTEE MEMBER AND HEALTH AND SAFETY REPRESENTATIVE POLICY AND PROCEDURES

The Committee was informed that the draft Policy and Procedures had been finalized.  It was agreed that the Policy would go to the Agency Management Committee and the Board Of Management for approval, with a target of June 2006.  Once approved, a “pop-up” would appear on InfoZone and a link would be included on the National OHS Website.  As well, a memorandum would be sent to Directors, advising them of the revised Policy and Procedures, and asking that they be disseminated to Work Place Committees.

4. HEALTH AND SAFETY TRAINING FOR MANAGERS

Based on the feedback received from the first pilot session, numerous changes were being made to the package.  Once completed, a second pilot would be scheduled and the Union representative from the Committee who observed the first pilot would be invited to attend again, as an observer.
 
The Committee was advised that, as is the current practice with the OHS module of the Staff Relations Training for Managers course, Management trainers would deliver this course.  The Co-Chairs of the local Work Place Committees would be invited to attend the session on Roles and Responsibilities, to describe the role of the Committee, based on their availability.  The Unions reiterated their preference of having the training sessions co-facilitated using existing Work Place Committee trainers.

5. JOB HAZARD ANALYSES FOR FIELD EMPLOYEES

The Committee was advised that a memorandum containing information about JHAs for field employees was signed by the NHSPC Co-Chairs on January 19, 2006, and was sent to Assistant Commissioners for distribution to all employees.  The Committee was also informed that the memorandum had been posted on the National OHS Website.  As well, the NHSPC Co-Chairs sent a memorandum to the Working Group members on February 7, 2006, thanking them for their contribution towards this initiative.

The Committee was also advised that the draft milestones document was being prepared. 

6. FIRST AID HEALTH AND SAFETY POLICY AND PROCEDURES

The Committee was advised that a lot of work had been done to update the Policy and Procedures.  Although it appeared that the last remaining issue had been resolved, one question was raised that required further consideration.  It was agreed that once this final question was resolved, the Policy would go to the Agency Management Committee and the Board Of Management for approval, with a target of June 2006.  Once approved, a “pop-up” would appear on InfoZone and a link would be included on the National OHS Website.  As well, a memorandum would be sent to Directors, advising them of the revised Policy and Procedures, and asking that they be disseminated to Work Place Committees.

7. WORK PLACE COMMITTEE TRAINING

The Committee was informed that there was steady progress being made on updating the course.  The Working Group, along with Training and Learning, met several times to discuss improvements to the course, including a higher level of interaction by the participants.  It was acknowledged that e-learning would not be the focus of the changes to the course, but rather would be used to enhance the learning objectives.  A draft version of the updated English course should be ready by May 2006, with the rollout of the final package slated for the fall 2006.  The regions would continue to use the current training package until then.

The Committee was also informed that the regions had submitted their annual regional training plans for Work Place Committee Training and that there were approximately 180 people who required training during the next fiscal year. 

8. HEALTH AND SAFETY AWARENESS TRAINING FOR EMPLOYEES

The Committee was advised that a draft proposal was sent to the Unions for review and comments on January 26, 2006.  Once the Committee has agreed upon the content, it would look at how best to present this information to employees (e.g. pamphlet, web-based package, etc.).

9. PROTECTIVE FOOTWEAR ALLOWANCE

The Committee was advised that, due to the complexity involved in calculating the footwear allowance on an annual basis, the CRA has decided to reimburse the full cost of protective footwear, up to a pre-determined maximum, for all employees who are required to wear them.  

The Committee would be consulted on the establishment of the maximum amount to be reimbursed, as well as on communiqués that would be used to advise Work Place Committees and employees.

The Committee was also advised that the CRA would continue to pay the allowance until the maximum allowable reimbursement has been established and communicated to the regions.

CLOSING REMARKS

The Committee members were thanked for their constructive participation in addressing the various agenda items.  The next Committee meeting is scheduled for May 25, 2006.

Original signed by

Lysanne M. Gauvin
Management Co-chair
National Health and Safety Policy   Committee

May 1, 2006
Date

Original signed by

Marilyn White
Alternate Union Co-chair
for Betty Bannon
National Health and Safety Policy Committee

April 18, 2006
Date