Minutes of the Ad-Hoc Mental Health Conferences Committee

AD-HOC Mental Health Conference Committee
Minutes of the Ad-Hoc Mental Health Conferences Committee
January 23, 2013

Participants:    Doug Gaetz, chairperson
                          Bill Blair, co-chairperson
                          Erik P. Gagné, technical advisor
                          Sylvie Bastien, administrative assistant

UPDATE FROM OUR MEETING HELD AUGUST 16 – 17, 2012

  • The Committee reviewed the costing and adjusted the agenda accordingly. Clarification was also obtained from the Finance Section as to the funds allocated for the guest speakers.
  • The Committee reviewed the workshop that will be facilitated by the Canadian Mental Health Association.
  • The Committee reviewed the workshop that will be facilitated by the National EAP Office.
  • The Committee reviewed the outline of the workshop that will be facilitated by Brother Erik P. Gagné.
  • The Committee reviewed a trailer for one (1) of the DVDs that will be viewed during the Montréal Conference. A second (2nd) DVD will be selected by the Committee.
  • The Committee reviewed the list of the guest speakers that have validated their attendance.
  • The Committee spoke at length about motivational guest speakers, especially considering the change in the agenda and the funds allocated.

REVIEW OF THE CURRENT AGENDA

  • Due to our current costing, the Committee agreed to amend the previous agenda. Speaking times were also amended to allow for more time for guest speakers.
  • The Committee also reviewed the available times for the Saturday afternoon workshops. The additional thirty (30) minutes will allow the participants to return to the plenary.

INTERPRETATION SERVICES

  • The Committee agreed to wait until the registration process is complete prior to determining how many bilingual workshops for Montréal will be required. Nonetheless, two (2) bilingual workshops will be available.

GIFTS

  • The Committee chose the gifts for the guest speakers / facilitators.
  • The Committee also chose what type of packages will be available for the participants.

RESPONSIBILITIES

  • The Committee selected who will introduce the guest speakers and facilitators, who will provide the gifts to the guest speakers / facilitators and who will be responsible for the hospitality suite.

REVIEW OF THE CALL LETTER AND REGISTRATION FORM

  • The Committee reviewed the Memorandum and registration form and made appropriate changes to reflect the Conferences.