Staffing Committee

Minutes of the Staffing Committee Meeting

February 16-18, 2010
In attendance:  Sabri Khayat   Chairperson
Shawn Bergeron Co-Chairperson
Madonna Gardiner  TC Representative
Marc Brière  TSO Representative
Absent:  Linda Cassidy  Technical Advisor

Brother Khayat reminds the members that this meeting will be devoted primarily to item 23 of its Agenda, to finalize the End State Action Plan and prepare the presentation to be given at the March 2010 Presidents’ Conference. All other items, which will not be discussed at this meeting, will be automatically carried forward to our next meeting in May 2010.

1. Working Methods of Committee – Follow up

Continued discussions were held by the committee members, and the way to improve the communications within the Union and with the field.

2. Work Descriptions

The Committee received 3 work descriptions for their review since our last meeting. Comments have been provided to the employer on all.

Since the last meeting, the Committee reviewed and provided comments to the employer on the following work descriptions:

Tax Payer Relief; Screening Clerk,
Tax Payer Relief; Combined Officer,
Tax Payer Relief; Senior Officer

3. Specified Period Employees

Although this item remains as a standing item on our agenda, there is nothing to report at this time.

4. Revenue Collections Integrated Enforcement Team

The report has not been received yet. The Technical Advisor has sent another request to the employer. We are still waiting for the report at this time. The Committee will report fully on this item once they have received the report.

5. TSDMB

Item was unable to be dealt with due to time constraints as a result of working on the End State plan.

6. Taxpayer Relief

A meeting was held on January 13th, 2010 with the CRA and an update was issued to all Council and Locals.

During the meeting, the employer advised that a meeting was scheduled with the TC Tax Relief Working Group January 14th, 2010 to define the terms, and clarify them. We have not yet had an update on that meeting.

The employer is going to consolidate the Taxpayer Relief workload through the implantation of an Intake Centre and a Centre of Expertise, within each Region.

Statute-barred request, Elections, Voluntary Disclosures Programs and all proactive relief of penalty and interest won’t be transferred. They will remain with their respective program and will not become the responsibility of the Appeal Branch.

April 1st, 2011 will remain the date to transfer the workload to the Appeal Branch.

Regional Meetings are taking place, and we expect to receive the decisions, made by the Regions, by May 2010.

7. Debt Management Program Delivery Model

Item was unable to be dealt with due to time constraints as a result of working on the End State plan.

8. National Workload Allocation Study

An email was sent to the employer and a meeting is scheduled for March 1st, 2010. The Chairperson, Sabri, and the Technical Advisor, Linda, will attend this meeting.

9. Educational Requirement

An email was sent to the employer and a meeting is scheduled for March 1st, 2010. The Chairperson, Sabri, and the Technical Advisor, Linda, will attend this meeting.

10. Competency Levels

The report has not been received yet. The Technical Advisor has sent another request to the employer. We are still waiting for the report at this time.

The Committee will report fully on this item once they have received the report.

11. T1 Accounts Clerk

The report has not been received yet. The Technical Advisor has sent another request to the employer. We are still waiting for the report at this time.

The Committee will report fully on this item once they have received the report.

12. Trust Accounts

Item was unable to be dealt with due to time constraints as a result of working on the End State plan.

13. Observe and Attest

Item was unable to be dealt with due to time constraints as a result of working on the End State plan.

14. Competency Consultant Working Group

Item was unable to be dealt with due to time constraints as a result of working on the End State plan.

15. End State Pre-Qualification Process – Tax Centre/Call Centre Working Group

Item was unable to be dealt with due to time constraints as a result of working on the End State plan.

16. Placement Criteria Working Group

Item was unable to be dealt with due to time constraints as a result of working on the End State plan.

17. Interchange

See minutes of November 2009 meeting under item # 18. As soon as the final document is received, it will be sent to the field. No further action is required at this time.

18. Training and Learning – Apprenticeship Program Framework

We are still waiting for the final version of the document which will be forwarded to the Locals as soon as we receive it.

19. CRA Succession Planning

As the Committee has not received feedback on our comments from the CRA, nor have we received the final document, upon further verification, it has been confirmed the document is available on Info zone. We shall advise CRA about what appears to us to be a communication problem on their part.

20. Common Account Pilot Project

An email was sent to the employer and a meeting is scheduled for March 1st, 2010. The Chairperson, Sabri, and the Technical Advisor, Linda, will attend this meeting.

21. Draft Guidelines for Educational Assistance

We have not yet received a response from the CRA.

22. Education Standard for Procurement

As soon as the final document is received, it will be sent to the field. No further action is required.

23. End State

Plan of Action for End State

The Plan of Action was prepared and submitted to the UTE President. It has been approved.

End State Presentation

A draft of the presentation was reviewed and completed by the Committee. It is a complete overview of the End State PQP based on the CRA documents available. This presentation will take place at the March 2010 Presidents’ Conference, and will provide a basis for the workshops which the Committee intends to develop during its next meeting.

End State Bulletin

The Committee drafted a Bulletin for Locals in order to inform them of future steps during the next two Presidents’ Conferences (March and September 2010). So, Bulletin B03-10 has been finalized and sent to the field on February 18th, 2010.

24. Terms of Reference

The Committee has reviewed a draft terms of reference proposed. The Committee would like to finalize the wording of the terms of reference in the near future in order to submit them for approval to the UTE Executive Council.

The Committee believes that clear terms of reference would help to clarify its role to the members and adjust expectations regarding the Committee. Several models of terms of reference have been reviewed and the Committee intends to keep this point on the agenda of its next meeting.