Minutes of the Executive Council

June 12 - 14, 2017

TUESDAY, JUNE 12, 2017
MORNING SESSION

1.  CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Campbell was in the Chair. In attendance: Marc Brière, Madonna Gardiner, Wayne Little, Greg Krokosh, Gary Esslinger, Cosimo Crupi, Jamie vanSydenborgh, Doug Gaetz, Ken Bye, Bill Blair, Jérôme Martel, Daniel Camara, Annette Melanson and Pierrette Labrie.

2.  HOURS OF SESSION OF THE REGULAR MEETING

m/s      Bill Blair / Gary Esslinger

That the hours of session be as follows:

Monday:         9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m.
                       4:00 p.m. - 5:00 p.m. Open Discussion
Tuesday:        9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00
Wednesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00
Thursday:      9:00 a.m. - 11:45 a.m.; NUMC 
                      1:15 p.m. - 5:00 Regular Session

  • MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s      Ken Bye / Bill Blair

That the agenda be adopted as printed with the following additions:

New Business

19. Equal Opportunities (EO) Terms of Reference (M. Gardiner)
20. EO Designated Equity Group Members Term of Office (M. Gardiner)
21. Regulation 13.10 (M. Gardiner)

Open discussion

4. Phoenix Petition & National Grievance Campaign (J. Martel)
5. UTE Convention Hospitality Suites re: Possible LCBO Strike (C. Crupi)
6. Various Campaigns (J. VanSydenborgh)
7. UTE Travel Policy (G. Esslinger)

  • Recorded Vote #1.  MOTION CARRIED.

4.  ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s      Cosimo Crupi / Jamie vanSydenborgh

That the minutes of the Executive Council Meeting of March 2017 be adopted.

  • Recorded Vote #2.  MOTION CARRIED.

President Campbell turned the Chair over to Brother Brière, First National Vice-President.

5.  PRESIDENT’S FOLLOW UP ITEMS

m/s      Bob Campbell / Madonna Gardiner

That the follow up items of the President be adopted.

  • Recorded Vote #3.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT

m/s      Bob Campbell / Madonna Gardiner

That the report of the President be adopted.

  • Recorded Vote #4.  MOTION CARRIED.

President Campbell resumed the Chair.

Brother Cosimo Crupi served motion to amend the agenda.

That the agenda be amended to add under Open discussion the item UTE Structure.

  • MOTION CARRIED.

7.  REPORT OF THE 1st NATIONAL VICE-PRESIDENT

m/s      Marc Brière / Doug Gaetz

That the report of the 1st National Vice-President be adopted.

  • Recorded Vote #5.  MOTION CARRIED.

8. REPORT OF THE 2nd NATIONAL VICE-PRESIDENT

m/s      Madonna Gardiner / Marc Brière

That the report of the 2nd National Vice-President be adopted.

  • Recorded Vote #6.  MOTION CARRIED.

9.  REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s      Doug Gaetz / Greg Krokosh

That the activity reports of the RVPs and ARVPs be adopted.

  • Recorded Vote #7.  MOTION CARRIED.

President Campbell turned the Chair over to Brother Brière, First National Vice-President.

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s      Bob Campbell / Madonna Gardiner

That the report of the Executive Committee be adopted.

  • Recorded Vote #8.  MOTION CARRIED.

President Campbell resumed the Chair.

11 a)   REPORT OF THE STAFFING COMMITTEE

m/s      Ken Bye / Daniel Camara

That the report of the Staffing Committee be adopted.

  • Recorded Vote #9.  MOTION CARRIED.

11 b)   REPORT OF THE BY-LAWS COMMITTEE

m/s      Daniel Camara / Wayne Little

That the report of the By-Laws Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED.

11 c)   REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s      Madonna Gardiner / Doug Gaetz

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #11.  MOTION CARRIED.

11 d)   REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s      Wayne Little / Bill Blair

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #12.  MOTION CARRIED.

11 e)   REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s      Doug Gaetz / Marc Brière

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #13.  MOTION CARRIED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Campbell in the Chair. 

11 f)    REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s      Madonna Gardiner / Greg Krokosh

That the report of the Equal Opportunities Committee be adopted.

  • Recorded Vote #14.  MOTION CARRIED.

11 g)   REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s      Wayne Little / Jérôme Martel

That the report of the Honours and Awards Committee be adopted.

Recommendation #1

m/s      Wayne Little /Jérôme Martel

The committee recommends that, in accordance with, Regulation 24.6 that Jean-Pierre Fraser be awarded the UTE Life Membership Award.

  • Recorded Vote #15.  MOTION CARRIED.

Recommendation #2

m/s      Wayne Little / Jérôme Martel

The committee recommends that, in accordance with, Regulation 24.6 that Debbie Ferguson be awarded the UTE Life Membership Award.

  • Recorded Vote #16.  MOTION CARRIED.

That the report of the Honours and Awards Committee be adopted as a whole.

  • Recorded Vote #17.  MOTION CARRIED.

11 h)   REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s      Bill Blair / Cosimo Crupi

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #18.  MOTION CARRIED.

11 i)    REPORT OF THE FINANCE COMMITTEE

m/s      Marc Brière / Doug Gaetz

That the report of the Finance Committee be adopted.

m/s      Marc Brière / Gary Esslinger

The Finance Committee recommends the following:

Recommendation # 1

Be It Resolved that the following line item be approved for overspending:

UTE
OVER-EXPENDITURES
JUNE 2017 EXECUTIVE COUNCIL

DATE

LINE ITEM DESCRIPTION

EXPLANATION

2017 BUDGET

ACTUAL+
PROJECTED

OVERAGE

15-May-17

Legal (Professional Fees)

Overbudget approval

35,000.00

65,000.00

(30,000.00)

  • Recorded Vote #19.   MOTION CARRIED.

m/s      Marc Brière / Gary Esslinger

That the report of the Finance Committee be adopted as a whole.

  • Recorded Vote #20.   MOTION CARRIED.

11 j)    REPORT OF THE COMMUNICATIONS COMMITTEE

m/s      Gary Esslinger / Daniel Camara

That the report of the Communications Committee be adopted.

  • Recorded Vote #21.  MOTION CARRIED.

11 k)   REPORT OF THE BARGAINING COMMITTEE

m/s      Madonna Gardiner / Gary Esslinger

That the report of the Bargaining Committee be adopted.

  • Recorded Vote #22.  MOTION CARRIED.

11 l)   REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s      Jamie vanSydenborgh / Cosimo Crupi

That the report of the Political Action Committee be adopted.

  • Recorded Vote #23.  MOTION CARRIED.

11 m) REPORT OF THE CALL CENTRE COMMITTEE

m/s      Ken Bye / Greg Krokosh

That the report of the Call Centre Committee be adopted.

  • Recorded Vote #24.  MOTION CARRIED.

11 n)   REPORT OF THE AD HOC UNION MANAGEMENT APPROACH (UMA) AND CONFLICT RESOLUTION COMMITTEE

m/s      Doug Gaetz / Wayne Little

That the report of the Ad-Hoc UMA and Conflict Resolution Committee be adopted.

  • Recorded Vote #25.  MOTION CARRIED.

12.   ADOPTION OF FINANCIAL STATEMENTS

m/s      Marc Brière / Doug Gaetz

That the Financial Statements as of May 29, 2017, be adopted.

  • Recorded Vote #26.   MOTION CARRIED.

13.  EXPENSE CLAIMS OVER 90 DAYS

m/s      Marc Brière / Gary Esslinger

That the expense claim over 90 days be accepted.

  • Recorded Vote #27.  MOTION CARRIED.

14.  COLLECTIVE BARGAINING

A short discussion on bargaining took place.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5 p.m.


TUESDAY, JUNE 13, 2017
MORNING SESSION

The meeting was called to order at 9:00 with President Campbell in the Chair. 

NEW BUSINESS

15.  INVESTIGATION COMMITTEE REPORT #1

m/s      Doug Gaetz / Gary Esslinger

That the Investigation Committee report be accepted.

  • Recorded Vote #28.  MOTION CARRIED.

m/s      Doug Gaetz / Gary Esslinger

That the Committee recommendation to suspend Sister Allison Tse for a period of  5 years be adopted.

  • Recorded Vote #29.  MOTION CARRIED.

16.   SEVERANCE ALLOWANCE FOR THE POSITION OF THE ELECTED PAID OFFICERS

m/s      Doug Gaetz / Daniel Camara

WHEREAS a UTE member who becomes an elected paid officer of the union should not be subjected to undue disadvantages as to his working conditions, including his compensation, in comparison with his status as an employee of the Canada Revenue Agency (CRA); and

WHEREAS UTE members who are indeterminate employees at the CRA have been entitled to a severance payment equal to one (1) weeks’ pay for each complete year of continuous employment and, in the case of a partial year of continuous employment, one (1) weeks’ pay multiplied by the number of days of continuous employment divided by three hundred and sixty-five (365), to a maximum of thirty (30) weeks, for the termination of the severance pay at the Canada Revenue Agency; and

WHEREAS the current UTE elected paid officers are indeterminate employees of the Canada Revenue Agency.

BE IT RESOLVED THAT Regulation No. 22.7 (a) be amended to read as follows:

REGULATION NO. 22 – TERMS AND CONDITIONS FOR THE POSITION OF THE ELECTED PAID OFFICERS

22.7    SEVERANCE PAY

(a)       Guidelines

(1)       Subject to Regulation below, when the employment of an Officer terminates for any reason other than removal from office under Section 25, Sub-Section 1 of the Constitution of the PSAC, there shall be an entitlement to one (1) week’s pay at the current rate of pay for each completed year of continuous employment in UTE, and, in the case of a partial year of continuous employment, one (1) weeks’ pay multiplied by the number of days of continuous employment divided by three hundred and sixty-five (365), in respect of which severance pay has not been previously paid.  Severance pay shall not exceed twenty-eight (28) weeks of pay.

  • Recorded Vote #30.  MOTION CARRIED.

17.  INVESTIGATION COMMITTEE REPORT #2

With permission of the Council the item is withdrawn by the mover.

18.  TRUSTEESHIP LOCAL 10027

m/s      Marc Brière / Madonna Gardiner

WHEREAS some of the Executive Officers of Local 10027 resigned from their positions; and

WHEREAS said resignations left the Local with less than three (3) Executive Officers, which is in violation of By-Law 6.

BE IT RESOLVED THAT the Executive Council confirm that Local 10027 TROIS- RIVIÈRES be placed in trusteeship, effective May 24, 2017; and

BE IT FURTHER RESOLVED THAT Brother Jérôme Martel be confirmed as the Trustee for Local 10027 in accordance with By-Law 13.

  • Recorded Vote #31.  MOTION CARRIED.

19.   UTE REGULATIONS AND EQUAL OPPORTUNITIES (EO) TERMS OF REFERENCE

m/s      Madonna Gardiner / Greg Krokosh

1. Policy Statement:

The UTE Component supports equal opportunities for all members regardless of sex, sexual orientation, gender identity or expression, age, mental or physical disability, race, colour, ethnic or national origin, religious belief, political belief, marital status, family status or conviction for which a pardon has been granted or in respect of which a record suspension has been ordered.

2. Aims and Objectives:

  • To provide support and guidance to members regarding equal opportunities issues.
  • To promote a greater understanding of issues relating to equal opportunities (EO).
  • To monitor the implementation of Employment Equity/Diversity Programs and to recommend action as necessary.
  • To develop awareness of Equity/Diversity issues, in particular those associated with Employment Equity and to develop support for these issues among union members and the public.
  • To consult and collaborate with the employer on all aspects of Employment Equity and to ensure abidance of the legislation by the employer.
  • To liaise with other organizations both outside the union and within to ensure that the needs of members are taken into consideration.
  • To identify emerging Equity/Diversity issues of concern to union members and to recommend action as necessary.
  • To develop and deliver Regional and National Equal Opportunities Conferences.

3. The Committee shall consist of:

  • Two (2) National Officers of which one (1) shall be appointed chairperson.
  • One (1) member elected by the Local Presidents.
  • One (1) member representing each of the designated equity groups to be selected by a Committee, consisting of the two (2) National Officers and the member elected by Local Presidents, for ratification by the Executive Council. The selection shall be done utilizing the application forms an input call requesting CV’s  of interested members.
  • One (1) Labour Relations Officer assigned as the Staff Advisor to the Committee.

4. Duties of the Chairperson:

  • In general, be responsible for equal opportunities issues.
  • Co-ordinate the efforts of the EOC.
  • Represent the Component on the PSAC EOC.
  • Ensure that the minutes of all meetings and all relevant correspondence are issued to the members of the committee.
  • Provide advice to the Component on EO issues.
  • Responsible for approving all official communications by the EOC.
  • Responsible for recommending the expenditure of the EO budget on behalf of the Committee.
  • With the assistance of the Committee, organize and deliver Regional and National Equal Opportunities Conferences.

5. Duties of EOC Members:

Under the direction of the EO Chairperson;

  • Initiate a network and maintain contact with members who belong to the representative group and disseminate information to said members on a national basis. Encourage participation of the members in their union.
  • Maintain contacts with regional and national community organizations concerned with the committee members portfolio.
  • Actively participate in and promote UTE and PSAC campaigns involving EO issues.
  • Keep the EOC informed of their activities.
  • Provide input to the development of the Regional Conferences and the National Conference.
  • Participate in the Regional Conferences as required.
  • Participate in the National Conference.

6. Meetings:

  • The Committee shall meet at least four times per year.
  • The Committee shall meet with the employer as required.

m/s      Marc Brière / Doug Gaetz

That the first bullet in no. 6 be amended to read:

The Committee shall meet at the call of the chairperson of the committee and approve by the National President.

  • MOTION TO AMEND CARRIED.
  • Recorded Vote #32.  MOTION CARRIED.

20.  EO DESIGNATED EQUITY GROUP MEMBERS TERM OF OFFICE

m/s      Madonna Gardiner / Greg Krokosh

Be it resolved that the UTE regulations and Equal Opportunities (EO) Terms of Reference be amended to include the term of the EO equity representatives and that the term be amended to be a term of three (3) years;

Be it further resolved that the new term of office for the EO Equity representatives begin in the fall of 2017.

  • Recorded Vote #33.  MOTION CARRIED.

21.  REGULATION 13.10

m/s      Madonna Gardiner / Jérôme Martel

Be it resolved that the following UTE Regulation be deleted;

13.10  TOP-UP PAYMENTS FOR PER DIEMS AND KILOMETRIC RATES – PSAC EVENTS

1.            Upon request, members of UTE, attending PSAC events, authorized by UTE, shall be entitled to top-up payments.  These events include, but are not limited to, PSAC National and Regional Conventions, PSAC NBoD Retreats, PSAC-UTE Collective bargaining meetings.

2.            The reimbursement for per diems will be the difference between the rate paid by the PSAC and the UTE rate as per Regulation.

3.            If travel by car has been approved, the reimbursement for the kilometric rate will be the difference between the rate per kilometer paid by the PSAC and the UTE rate per kilometer as per Regulation.

  • Recorded Vote #34.  MOTION CARRIED.

Brother Doug Gaetz served notice to amend the agenda.

OPEN DISCUSSION

The Council members discussed the remaining items under this section.

22.  GUIDING PRINCIPLES AND PRACTICES OF THE UNION OF TAXATION EMPLOYEES

m/s      Marc Brière / Doug Gaetz

Be it resolved that the attached Guiding Principles and Practices of the Union of Taxation Employees be approved.

  • Recorded Vote #35.  MOTION CARRIED.

The meeting recessed at 5 p.m.


WEDNESDAY, JUNE 14, 2017
AFTERNOON SESSION

The meeting was called to order at 13:15 with President Campbell in the Chair to discuss the items for the next day meeting of the National Union Management Consultation.  This will be the first meeting since the boycott in 2014.

The meeting adjourned at 4 p.m.

________________________                  ______________________

Bob Campbell                                              Marc Brière
National President                                       First National Vice-President