Minutes of the Executive Council

March 16-17, 20, 2010

TUESDAY, MARCH 16, 2010
MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Betty Bannon was in the chair. In attendance: Bob Campbell, Pamela Abbott, Terry Dupuis, Shawn Bergeron, Nick Stein, Doug Gaetz, Robin Johnson, Chris Aylward, Sabri Khayat, Jean-Pierre Fraser, Pierrette Labrie and Shane O’Brien.

President Bannon announced that Brothers Lalancette and Crupi were absent and that Brother Adam Jackson would be in the next day to replace Brother Crupi.  Brother Lalancette was scheduled to arrive in the afternoon.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s  Robin Johnson/Sabri Khayat

That the hours of session be as follows:

Tuesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m.
               4:00 p.m. - 5:00 p.m. Open Discussion
Wednesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Sunday: 9:00 a.m. - 12:00 noon or end of business

  • MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s  Chris Aylward/Doug Gaetz

That the agenda be adopted as printed with the following addition under New Business.

  • 2009 Audited Financial Statements as item 19 (B. Campbell)

Permission would be given to Brothers Lalancette and Jackson to add business items to the agenda.

  • MOTION CARRIED.

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s  Terry Dupuis/Doug Gaetz

That the minutes of the Executive Council Meeting of December 2009 be adopted.

  • Recorded Vote #1.  MOTION CARRIED.

That the following recorded votes registered by email be adopted:

Be it Resolved that UTE make a $10,000.00 donation to Canada for Haiti.  This donation will be matched by the Canadian government to aid Haiti.

  • Recorded Vote #2.  MOTION CARRIED.

Be it resolved that the attached Internal Bargaining Demands be accepted to be submitted to the PSAC to be included into our 2010 Program of Demands.

  • Recorded Vote #3.  MOTION CARRIED.

1st Vice-President Campbell assumed the Chair.

5. PRESIDENT’S FOLLOW UP ITEMS

m/s  Betty Bannon/Robin Johnson  

That the President’s Follow up Items be adopted.

  • Recorded Vote #4.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT

m/s  Betty Bannon/Robin Johnson

That the report of the President be postponed until the next day.

  • MOTION CARRIED.

President Bannon resumed the Chair.

7. REPORT OF THE 1st VICE-PRESIDENT

m/s  Bob Campbell/Terry Dupuis

That the report of the 1st Vice-President be adopted.

  • Recorded Vote #5.  MOTION CARRIED.

8. REPORT OF THE 2nd VICE-PRESIDENT

m/s  Bob Campbell/Sabri Khayat

That the report of the 2nd Vice-President be adopted in his absence.

  • Recorded Vote #6.  MOTION CARRIED.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s  Jean-Pierre Fraser/Doug Gaetz

That the activity reports of the RVPs/ARVPs be adopted.

  • Recorded Vote #7.  MOTION CARRIED.

m/s  Doug Gaetz/Terry Dupuis

That the supplementary report be adopted.

  • Recorded Vote #8.  MOTION CARRIED.

1st Vice-President Campbell assumed the chair.

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s  Betty Bannon/Shawn Bergeron

That the report of the Executive Committee be adopted.

  • Recorded Vote #9.  MOTION CARRIED.

President Bannon resumed the chair.

11 a) REPORT OF THE STAFFING COMMITTEE

m/s  Sabri Khayat/Shawn Bergeron

That the report of the Staffing Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED.

11 b) REPORT OF THE BY-LAWS COMMITTEE

m/s  Chris Aylward/Sabri Khayat

That the report of the By-Laws Committee be adopted.

  • Recorded Vote #11.  MOTION CARRIED.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s  Pamela Abbott/Jean-Pierre Fraser

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #12.  MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s  Doug Gaetz/Terry Dupuis

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #13.  MOTION CARRIED.

11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s  Chris Aylward/Doug Gaetz

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #14.  MOTION CARRIED.

11 f)  REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s  Robin Johnson/Pamela Abbott

That the report of the EO Committee be adopted.

  • Recorded Vote #15.  MOTION CARRIED.

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s  Terry Dupuis/Robin Johnson

That the report of the Honours and Awards Committee be adopted.

With the agreement of the Executive Council, the session went " in camera ".

m/s  Terry Dupuis/Robin Johnson

Recommendation #1

The Committee is recommending unanimously that the proposed member in good standing be awarded the Union of Taxation Humanitarian Award. 

  • Recorded Vote #16. MOTION CARRIED.

That the report of the Honours and Awards Committee be adopted as a whole.

  • Recorded Vote #17. MOTION CARRIED.

The Council then moved back into its regular session.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s  Nick Stein/Pamela Abbott

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #18. MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE

m/s  Jean-Pierre Fraser/Doug Gaetz

That the report of the Harassment Committee be adopted.

  • Recorded Vote #19. MOTION CARRIED.

11 j) REPORT OF THE FINANCE COMMITTEE

m/s  Bob Campbell/Doug Gaetz

That the report of the Finance Committee be adopted.

m/s  Bob Campbell/Doug Gaetz

Recommendation #1

The Committee recommends that Regulation 23.1.2 be replaced with the following.

23.1.2 Pay

The Officers shall be remunerated as provided:

      • The President:

          $104,000.00 (2009)
          $106,500.00 (2010)

      • The 1st Vice-President:

          $87,000.00 (2009)
          $90,000.00 (2010)

That any future increase in Officers salaries be based on the same percentage rate negotiated for UTE Members in the SP 5 pay level.

The Officers shall, in lieu of normal salary, receive strike pay in accordance with PSAC policy during periods when the membership is on a general strike.

  • Recorded Vote #20. MOTION CARRIED.

That the report of the Finance Committee be adopted as a whole.

  • Recorded Vote #21. MOTION CARRIED.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s  Bob Campbell/Terry Dupuis

That the report of the Communications Committee be adopted.

  • Recorded Vote #22.  MOTION CARRIED.

11 l)  REPORT OF THE BARGAINING COMMITTEE

m/s  Jean-Pierre Fraser/Doug Gaetz

That the report of the Bargaining Committee be adopted in the absence of Brother Lalancette.

  • Recorded Vote #23.  MOTION CARRIED.

11m) REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s  Nick Stein/Adam Jackson

That the report of the Political Action Committee be adopted.

  • Recorded Vote #24.  MOTION CARRIED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Bannon in the chair.

President Bannon acknowledged that Brother Lalancette was present.

With the permission of the President, Brother Lalancette added the item "Administrative procedures after a death" to the agenda under Open Discussion.

11 n)   REPORT OF THE AD-HOC CALL CENTRE COMMITTEE

m/s  Bob Campbell/Nick Stein

That the report of the Ad-Hoc Call Centre Committee be adopted.

  • Recorded Vote #25.  MOTION CARRIED.

12.   ADOPTION OF FINANCIAL STATEMENTS

m/s  Bob Campbell/Doug Gaetz

That the Financial Statements of January 31, 2010 be adopted.

  • Recorded Vote #26.  MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

None at this time.

14. COLLECTIVE BARGAINING

A discussion took place.

15. SPONSORSHIP

The motion was withdrawn by the mover.

16. RENAMING OF THE UTE ATLANTIC SCHOLARSHIP

m/s  Doug Gaetz/Sabri Khayat

WHEREAS there are two national and several regional UTE scholarships being administered by UTE on an annual basis, including the Atlantic scholarship; and

WHEREAS one of the national scholarships was renamed to recognize an outstanding UTE member in memory of that person’s service to UTE; and

WHEREAS the Atlantic region, within the last 18 months, lost a long-standing and very compassionate, caring, and active union-activist in Al Rollins.

BE IT RESOLVED THAT UTE rename the Atlantic Scholarship to the Al Rollins Atlantic Scholarship.

  • Recorded Vote #27.  MOTION CARRIED.

President Bannon turned the chair to Brother Campbell.

17. SUSTAINABLE DEVELOPMENT

m/s  Sabri Khayat/J.-P. Fraser

WHEREAS the production of 1.5 tons of white office paper, destroys 5.25 tons of trees and require 24 megawatts of energy and more than 90 m3 of water (*);

WHEREAS, the UTE is an organization concerned with the environment; 

WHEREAS our Presidents' Conferences have always advocated a better use of resources, and utilization of recycled paper; 

WHEREAS we can further reduce our Union's impact on the environment by employing electronic formats rather than recycled materials whenever possible.

WHEREAS, the UTE has provided laptops to all its National Officers; and

WHEREAS the majority of documents used in our Executive Council are available in electronic format;

BE IT RESOLVED that the UTE enable their National Officers, who request it, to use their laptops during the Executive Council Meetings, to review and correct / update the meeting’s documents.

BE IT FURTHER RESOLVED that the Executive Council Documents, be made available in electronic format, and be sent to the National Officers at least twenty four (24) hours prior to the meeting, or as soon as available.

  • Recorded Vote #28.  MOTION DEFEATED.

President Bannon resumed the Chair.

18. SPONSORSHIP

The item was postponed until the arrival of Brother Jackson.

19. AUDITED FINANCIAL STATEMENTS

m/s  Bob Campbell/Doug Gaetz

That the 2009 Audited Financial Statements be adopted.

  • Recorded Vote #29.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5:00 p.m.


WEDNESDAY, MARCH 17, 2010
MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Bannon in the chair.

A briefing session on End-State PQP was presented by CRA Representatives.

President Bannon acknowledged that Brother Jackson was present and invited Brother Aylward to present a motion to adopt the final agenda as all Members of Council were present.

3. ADOPTION OF AGENDA

m/s  Chris Aylward/Doug Gaetz

That the agenda be adopted.

  • Recorded Vote #30.  MOTION CARRIED.

President Bannon turned the Chair to Brother Campbell to present her report.

6. REPORT OF THE PRESIDENT

m/s  Betty Bannon/Denis Lalancette

That the report of the President be adopted.

  • Recorded Vote #31.  MOTION CARRIED.

18. SPONSORSHIP

m/  Adam Jackson/

WHEREAS the Union of Taxation Employees has a history of donating funds to such causes as the 'Canadian Cancer Society - Relay for Life',   'the Weekend to End Breast Cancer' and 'Dragon Boat teams',

BE IT RESOLVED THAT the Union of Taxation Employees donate $1000.00 to the 'Survivors Abreast' Peterborough’s survivor team hosting the International Dragon Boat Festival 2010 being held in Peterborough, Ontario June 11-13, 2010.

President Bannon ruled the motion out of order as per Regulation 22.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 4h30.


SATURDAY, MARCH 20, 2010
MORNING SESSION

The meeting was called to order at 4:30 p.m. with President Bannon in the chair.

ITEM FROM THE PRESIDENTS’ CONFERENCE

m/s  Shawn Bergeron/Bob Campbell

WHEREAS it is likely that the union’s request for membership activism will increase during the coming months and weeks; and

WHEREAS it is important that the union recognize the support it has received from the membership in past campaigns.

BE IT RESOLVED THAT locals consider and hold an event that supports and recognizes the membership; and

BE IT FURTHER RESOLVED that the National Executive Council in support may consider endorsing such events with a subsidy to assist in any costs associated to such a membership recognition event.

BE IT FURTHER RESOLVED that any subsidy provided be taken from surplus.

m/s  Pamela Abbott/Chris Aylward

That the resolution be referred to the Finance Committee to set up guidelines or instructions following the comments of the Local Presidents. 

  • MOTION CARRIED.

The meeting adjourned at 4:45 p.m.

______________________
Betty Bannon
National President
______________________
Bob Campbell
1st National Vice-President


MONTRÉAL REGIONAL VICE-PRESIDENT
SUPPLEMENTARY REPORT
March 2010

Leadership in a Bilingual Public Service

Hello,

On February 3, 2010, I took part in a half-day study undertaken by the Office of the Commissioner of Official Languages on leadership in a bilingual public service. Within that framework, the Officer of the Commissioner was looking for employees and middle managers interested in language of work for participating in discussion groups. Those discussion groups were to gather ideas and discuss good practices that foster the use of both official languages in the public service.
 
Please find attached the official invitation letter, which gives you a little more information on the goal of those meetings. To my report I am also attaching the bilingual document submitted to us by the firm PGF, including its mandate and objectives.

The consultation, conducted all across Canada, will go towards producing a document identifying the tools to be made available to managers for encouraging the use of both official languages. This document will be issued to us, as participants, around the end of June 2010. I will share it with you.

Respectfully submitted,
Sabri Khayat
Regional Vice-President