Minutes of the Executive Council

June 7 - 10, 2010

MONDAY, JUNE 7, 2010

MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Betty Bannon was in the chair. In attendance: Bob Campbell, Pamela Abbott, Terry Dupuis, Shawn Bergeron, Nick Stein, Doug Gaetz, Robin Johnson, Chris Aylward, Sabri Khayat, Jean-Pierre Fraser, Pierrette Labrie and Shane O’Brien.

Brother Lalancette was absent with permission.

Brother Crupi was late for the morning session with permission.

The Executive Council Members went over the NUMC Agenda Items in preparation for the afternoon meeting.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s  Terry Dupuis/Pamela Abbott

That the hours of session be as follows:

Monday:  9:00 a.m. - 11:45 a.m.; 1:30 p.m. - 4:00 p.m. NUMC
Tuesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m.
               4:00 p.m. - 5:00 p.m. Open Discussion
Wednesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Thursday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m. or until completion of business

  • MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s  Doug Gaetz/Sabri Khayat

That the agenda be adopted as printed with the following additions under Open Discussion.

12. New Email System (P. Abbott)
13. Workers Compensation (N. Stein)
14. Conference Call System (R. Johnson)

  • MOTION CARRIED.

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s  Doug Gaetz/Jean-Pierre Fraser

That the minutes of the Executive Council Meeting of March 2010 be adopted.

  • Recorded Vote #1.  MOTION CARRIED.

1st Vice-President Campbell assumed the Chair.

5. PRESIDENT’S FOLLOW UP ITEMS

m/s  Betty Bannon/Doug Gaetz  

That the President’s Follow up Items be adopted.

  • Recorded Vote #2.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT

m/s  Betty Bannon/Chris Aylward

That the report of the President be adopted.

  • Recorded Vote #3.  MOTION CARRIED.

President Bannon resumed the Chair.

The meeting recessed for the day at 11h45 a.m.


TUESDAY, JUNE 8, 2010

MORNING SESSION

The meeting was called back to order at 9:00 a.m. with President Bannon in the chair.

7. REPORT OF THE 1st VICE-PRESIDENT

m/s  Bob Campbell/Terry Dupuis

That the report of the 1st Vice-President be adopted.

  • Recorded Vote #4.  MOTION CARRIED.

8. REPORT OF THE 2nd VICE-PRESIDENT

m/s  Bob Campbell/Robin Johnson

That the report of the 2nd Vice-President Lalancette be adopted in his absence.

  • Recorded Vote #5.  MOTION CARRIED.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s  Doug Gaetz/Chris Aylward

That the activity reports of the RVPs/ARVPs be adopted.

  • Recorded Vote #6.  MOTION CARRIED.

m/s  Terry Dupuis/Jean-Pierre Fraser

That the supplementary report of the Alternate Rocky Mountains RVP be adopted.

  • Recorded Vote #7.  MOTION CARRIED.

1st Vice-President Campbell assumed the chair.

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s  Betty Bannon/Pamela Abbott

That the report of the Executive Committee be adopted.

  • Recorded Vote #8.  MOTION CARRIED.

President Bannon resumed the chair.

11 a) REPORT OF THE STAFFING COMMITTEE

m/s  Sabri Khayat/Shawn Bergeron

That the report of the Staffing Committee be adopted.

m/s  Chris Aylward/Robin Johnson

That the report of the Staffing Committee be postponed to go over the documents.

  • MOTION TO POSTPONE CARRIED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Bannon in the chair.

11 b) REPORT OF THE BY-LAWS COMMITTEE

m/s  Chris Aylward/Sabri Khayat

That the report of the By-Laws Committee be adopted.

  • Recorded Vote #9.  MOTION CARRIED.

President Bannon turned the Chair over to the 1st Vice-President Campbell.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s  Pamela Abbott/Terry Dupuis

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s  Doug Gaetz/Chris Aylward

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #11.  MOTION CARRIED.

11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s  Chris Aylward/Doug Gaetz

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #12.  MOTION CARRIED.

11 f)  REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s  Shawn Bergeron/Robin Johnson

That the report of the EO Committee be adopted.

  • Recorded Vote #13.  MOTION CARRIED.

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s  Terry Dupuis/Robin Johnson

That the report of the Honours and Awards Committee be adopted.

m/s  Terry Dupuis/Robin Johnson

Recommendation #1

Be it resolved that ………… receive the Godfroy Côté Award, and that it be presented at the 2010 September Presidents’ Conference.

  • Recorded Vote #14. MOTION CARRIED.

That the report be adopted as a whole.

  • Recorded Vote #15. MOTION CARRIED.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s  Nick Stein/Pamela Abbott

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #16. MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE

m/s  Cosimo Crupi/Jean-Pierre Fraser

That the report of the Harassment Committee be adopted.

  • Recorded Vote #17. MOTION CARRIED.

President Bannon resumed the chair.

11 j) REPORT OF THE FINANCE COMMITTEE

m/s  Bob Campbell/Cosimo Crupi

That the report of the Finance Committee be adopted.

m/s  Bob Campbell/Cosimo Crupi

Recommendation #1

Be it Resolved that $28,000.00 be allocated from surplus for the purpose of a subsidy to help locals hold a Members Appreciation Event.  (AGM’s are excluded from this funding).

A Membership Appreciation Event would be a social gathering that would allow the Local Executive and Members to interact.

This subsidy may be requested once per local up to a maximum of $500.00. To access the subsidy a local must match dollar for dollar from their own local funds. This subsidy would be available from June 2010 to June 2011.
 
To request funding a local must prepare a proposal that would be sent through their RVP to the National President. All requests would be approved by the National President and the 1st National VP. All proposals must include the following:

  • Type of Event
  • Location of event
  • Number of estimated members to attend
  • Budget of costs
  • Amount of the request

Thirty days after the event a report must be supplied to the National President with details of how the event went and an accounting of all moneys spent.

  •  Recorded Vote #18. MOTION CARRIED.

Recommendation #2

Whereas the National President has approved the publication of a Special Edition of the UTE Newsletter in regards to the PSAC Fight Back Campaign and the upcoming CRA Negotiations.

Be it resolved that the Line Item Newsletter be approved to be overspent up to the amount of $40,000.00.

  • Recorded Vote #19. MOTION CARRIED.

Whereas the size of participants at our Conferences and Conventions has increased, we need to purchase 2 (two) more projectors and equipment.
 
Be it resolved that the Executive Council approve the amount of $ 5000.00 to be taken from surplus for the purchase of:

2 Projectors - $2800.00
2 Carrying Cases - $600.00
2 Application Microsoft Office - $350.00
2 Netbooks - $1250.00

  • Recorded Vote #20. MOTION CARRIED.

That the report of the Finance Committee be adopted as a whole.

  • Recorded Vote #21. MOTION CARRIED.

The meeting recessed at 5:00 p.m.


WEDNESDAY, JUNE 9, 2010

MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Bannon in the chair.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s  Bob Campbell/Terry Dupuis

That the report of the Communications Committee be adopted.

  • Recorded Vote #22.  MOTION CARRIED.

11 l)  REPORT OF THE BARGAINING COMMITTEE

m/s  Doug  Gaetz/Terry Dupuis

That the report of the Bargaining Committee be adopted in the absence of Brother Lalancette.

  • Recorded Vote #23.  MOTION CARRIED.

11m) REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s  Nick Stein/Cosimo Crupi

That the report of the Political Action Committee be adopted.

  • Recorded Vote #24.  MOTION CARRIED.

11 n)   REPORT OF THE AD-HOC CALL CENTRE COMMITTEE

m/s  Bob Campbell/Nick Stein

That the report of the Ad-Hoc Call Centre Committee be adopted.

  • Recorded Vote #25.  MOTION CARRIED.

12.   ADOPTION OF FINANCIAL STATEMENTS

m/s  Bob Campbell/Cosimo Crupi

That the Financial Statements of April 30, 2010 be adopted.

  • Recorded Vote #26.  MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

None at this time.

14. COLLECTIVE BARGAINING

A short discussion took place.

OPEN DISCUSSION

The Council members discussed the items under this section.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Bannon in the chair.

(cont’d) 11 a) REPORT OF THE STAFFING COMMITTEE

m/s  Sabri Khayat/Shawn Bergeron

That the report of the Staffing Committee be adopted.

  • Recorded Vote #27.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5:00 p.m.


THURSDAY, JUNE 10, 2010

MORNING SESSION

The meeting was called to order at 9:30 a.m. with President Bannon in the chair.

OPEN DISCUSSION

The Council members discussed the remaining items under this section.

The Council had a discussion on the Submission to be presented to the Auditor General of Canada with respect to the CRA’s use of its Staffing Authority Granted under the Canada Customs Revenue Agency Act (Now renamed Canada Revenue Agency Act).

The Council discussed a National Course for September 2010 and the President agreed to consider offering a National Grievance Course in Ottawa from September 24-26, 2010.

The meeting adjourned at 11:00 a.m.

______________________ ______________________
Betty Bannon
National President
Bob Campbell
1st National Vice-President