Minutes of the Executive Council

September 14 - 15, 18, 2010

TUESDAY, SEPTEMBER 14, 2010

MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  1st Vice-President, Campbell was in the chair. In attendance: Pamela Abbott, Terry Dupuis, Shawn Bergeron, Cosimo Crupi, Nick Stein, Doug Gaetz, Robin Johnson, Chris Aylward, Sabri Khayat, Jean-Pierre Fraser, Pierrette Labrie and Shane O’Brien.

President Bannon was absent to attend a meeting.

Brother Lalancette was absence with permission and will be attending the session later during the week.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s  Shawn Bergeron/Sabri Khayat

That the hours of session be as follows:

Tuesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m.
               4:00 p.m. - 5:00 p.m. Open Discussion
Wednesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Sunday: 9:00 a.m. - 12:00 noon

  • MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s  Robin Johnson/Chris Aylward

That the agenda be adopted as printed with the following addition under New Business.

17. 2011 UTE National Convention – Host Committee Budget (S. Khayat)
 
That the agenda be adopted as printed with the following additions under Open Discussion.

12. CCSC Pension (S. Bergeron)
13. Regulation 26 (P. Abbott)
14. Staffing Bulletin 2010-02 (D. Gaetz)
15. Convention Host Committee (S. Khayat)
16. ITPR (S. Bergeron)
17. Development Tool Staff (D. Gaetz)
18. Staffing Process Regional Meeting (S. Bergeron)
19. CLC Human Rights Conference (D. Gaetz)
20. Census (S. Bergeron)

  •   Recorded Vote #1.  MOTION CARRIED

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s  Chris Aylward/Doug Gaetz

That the minutes of the Executive Council Meeting of June 2010 be adopted.

  • Recorded Vote #2.  MOTION CARRIED.

5. PRESIDENT’S FOLLOW UP ITEMS

m/s  Chris Aylward/Pamela Abbott

That the President’s Follow up Items be postponed.

  • MOTION CARRIED.

6. REPORT OF THE PRESIDENT

m/s  Doug Gaetz/Jean-Pierre Fraser

That the report of the President be postponed.

  • MOTION CARRIED.

Brother Campbell turned over the Chair to Brother Stein to present his report.

7. REPORT OF THE 1st VICE-PRESIDENT

m/s  Bob Campbell/Chris Aylward

That the report of the 1st Vice-President be adopted.

  • Recorded Vote #3.  MOTION CARRIED.

Brother Campbell resumed the chair.

8. REPORT OF THE 2nd VICE-PRESIDENT

m/s  Terry Dupuis/Jean-Pierre Fraser

That the report of the 2nd Vice-President Lalancette be postponed in his absence.

  • MOTION CARRIED.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s  Doug Gaetz/Nick Stein

That the activity reports of the RVPs/ARVPs be adopted.

  • Recorded Vote #4.  MOTION CARRIED.

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s  Sabri Khayat/Robin Johnson

That the report of the Executive Committee be postponed.

  • MOTION CARRIED.

11 a) REPORT OF THE STAFFING COMMITTEE

m/s  Sabri Khayat/Shawn Bergeron

That the report of the Staffing Committee be adopted.

  • Recorded Vote #5.  MOTION CARRIED.

11 b) REPORT OF THE BY-LAWS COMMITTEE

m/s  Chris Aylward/Sabri Khayat

That the report of the By-Laws Committee be adopted.

  • Recorded Vote #6.  MOTION CARRIED.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s  Pamela Abbott/Terry Dupuis

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #7.  MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s  Doug Gaetz/Terry Dupuis

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #8.  MOTION CARRIED.

President Bannon was present.

11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s  Chris Aylward/Doug Gaetz

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #9.  MOTION CARRIED.

11 f)  REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s  Shawn Bergeron/Robin Johnson

That the report of the EO Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED.

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s  Terry Dupuis/Robin Johnson

That the report of the Honours and Awards Committee be adopted.

  • Recorded Vote #11. MOTION CARRIED.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s  Nick Stein/Pamela Abbott

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #12. MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE

m/s  Cosimo Crupi/Jean-Pierre Fraser

That the report of the Harassment Committee be adopted.

The Committee presented 4 recommendations as follows:

Moved by: Cosimo Crupi
Seconded by: Jean-Pierre Fraser

1. Alleged Harassment: Grievance and Complaint

Whereas the majority of UTE Regional Vice Presidents (RVP) have indicated that in alleged harassment, a grievance and a complaint under the CRA Preventing and Resolving Harassment Policy are filed simultaneously; and

Whereas the practice, when filing a grievance and a complaint, is to hold the grievance in abeyance pending the result of the employer’s decision; and

Whereas consistency in the process is important.

Be it resolved that UTE adopts the following position:

When a member alleges harassment, that a grievance and a complaint under the CRA Preventing and Resolving Harassment Policy be filed simultaneously; and

That the grievance be held in abeyance pending the employer’s decision; and

That in cases where the employer’s decision is unsatisfactory that the grievance be reactivated.

2. Grievance process

Whereas it has been the practice to file grievance on alleged harassment directly to the 3rd level of the grievance process; and

Whereas when an alleged harassment grievance is filed, the employer’s CRA Preventing and Resolving Harassment Policy applies; and

Whereas in the employer’s policy the delegated manager is primarily the ML 1 (Assistant Commissioner).

Be it resolved that all grievances alleging harassment be dealt at the 3rd level of the grievance process.

3. Complaint - CRA Preventing and Resolving Harassment Policy

Whereas it is the practice that an harassment complaint is primarily under the responsibility of the ML -1 Assistant Commissioner; and

Whereas consistency across Canada is important.

Be it resolved that all complaints alleging harassment be dealt with by the ML-1 (Assistant Commissioner).

4. Communication

Whereas CRA should be informed of the UTE’s position on alleged harassment grievance and complaint.

Be it resolved that the UTE National Harassment Committee be authorized to communicate, in writing, its position to the employer (CRA).

m/s  Betty Bannon/Terry Dupuis

That this meeting goes into committee of the whole to consider the motions put forward.”

  • MOTION CARRIED.

m/s  Pamela Abbott/Robin Johnson

That we come out of the committee of the whole.

  • MOTION CARRIED.

Brother Campbell reported for the committee of the whole.

m/s  Pamela Abbott/Robin Johnson

That the Harassment Committee report be referred to the Committee with the following instructions:

  • To take into consideration the comments of the committee of the whole ; and

  • To come back with a recommendation for a UTE position on dealing with Harassment.

  • MOTION CARRIED.

Recess for lunch


AFTERNOON SESSION

The regular meeting was called back to order at 1:15 with1st Vice-President Campbell in the chair.

Cont’d 5. PRESIDENT’S FOLLOW UP ITEMS

m/s  Betty Bannon/Shawn Bergeron

That the President’s Follow up Items be adopted.

  • Recorded Vote #13.  MOTION CARRIED.

Cont’d 6. REPORT OF THE PRESIDENT

m/s  Betty Bannon/Doug Gaetz

That the report of the President be adopted.

  • Recorded Vote #14.  MOTION CARRIED UNANIMOUSLY.

Cont’d 10. REPORT OF THE EXECUTIVE COMMITTEE

m/s  Betty Bannon/Pamela Abbott

That the report of the Executive Committee be adopted.

  • Recorded Vote #15.  MOTION CARRIED.

President Bannon resumed the Chair.

11 j) REPORT OF THE FINANCE COMMITTEE

m/s  Bob Campbell/Cosimo Crupi

That the report of the Finance Committee be postponed until the next day.

  • MOTION CARRIED.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s  Bob Campbell/Terry Dupuis

That the report of the Communications Committee be adopted.

  • Recorded Vote #16.  MOTION CARRIED.

11 l)  REPORT OF THE BARGAINING COMMITTEE

m/s  Jean-Pierre Fraser/Doug  Gaetz

That the report of the Bargaining Committee be adopted in the absence of Brother Lalancette.

  • Recorded Vote #17.  MOTION CARRIED.

11m) REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s  Nick Stein/Cosimo Crupi

That the report of the Political Action Committee be adopted.

  • Recorded Vote #18.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5:00 p.m.


WEDNESDAY, SEPTEMBER 15, 2010

MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Bannon in the chair.

11 n)   REPORT OF THE AD-HOC CALL CENTRE COMMITTEE

m/s  Bob Campbell/Nick Stein

That the report of the Ad-Hoc Call Centre Committee be adopted.

  • Recorded Vote #19.  MOTION CARRIED.

Cont’d 11 j) REPORT OF THE FINANCE COMMITTEE

m/s  Bob Campbell/Doug Gaetz

That the report of the Finance Committee be adopted with the following recommendation:

Recommendation 1

That the budget be overspent for National Office Postage and Travel of the 1st VP and the monies be taken out of surplus.

  • Recorded Vote #20. MOTION CARRIED.

That the report of the Finance Committee be adopted.

  • Recorded Vote #21. MOTION CARRIED.

Cont’d 8. REPORT OF THE 2nd VICE-PRESIDENT

m/s  Denis Lalancette/Jean-Pierre Fraser

That the report of the 2nd Vice-President Lalancette be adopted.

  • Recorded Vote #22.  MOTION CARRIED.

12.   ADOPTION OF FINANCIAL STATEMENTS

m/s  Bob Campbell/Doug Gaetz

That the Financial Statements of July 31, 2010 be adopted.

  • Recorded Vote #23.  MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

That the late expense claim be approved.

  • Recorded Vote #24.  MOTION CARRIED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Bannon in the chair.

14. COLLECTIVE BARGAINING

A discussion took place.

15. WINDSOR, ONTARIO FOR AN UPCOMING PSAC CONVENTION/CONFERENCES

m/s  Nick Stein/Terry Dupuis

Whereas, Windsor Ontario has been hit hard by the economic downturn resulting in the highest unemployment rate in Canada; and

Whereas, with the expansion of Casino Windsor, Windsor can host a convention for up to 2,500 delegates.

Be It Resolved that UTE submit a resolution to the next PSAC Board of Directors meeting that the PSAC consider Windsor, Ontario for an upcoming PSAC Convention and other Conferences that the PSAC may be planning.

  • Recorded Vote #25.  MOTION CARRIED.

16. NEW WORDING FOR REGULATION 22.1.4(6) UNDER SICK LEAVE

m/s  Chris Aylward/Doug Gaetz

Be It Resolved that Regulation 22.1.4 (6) be deleted in its entirety and replaced with a new (6).

Current Wording:

If an Officer dies or otherwise ceases to be employed, for reasons other than disciplinary, the Officer or the estate shall, in lieu of earned sick leave with pay, be paid an amount equal to the product obtained by multiplying the number of days of earned but unused sick leave by the applicable daily rate of pay as a CRA employee immediately prior to the Officer being elected.  All pay out of sick leave must be completed at the end of each three (3) year term of office.

New (6):

If an Officer ceases to be employed by the UTE and returns to employment with the CRA, the Officer shall be deemed to have available to them the balance of the sick leave credits accumulated at the time of their departure from the UTE.  The credits will be available to be utilized if the Officer is required to take sick leave without pay from the CRA due to a lack of CRA sick leave credits.  The Officer must satisfy the UTE, in a manner deemed appropriate by the UTE (i.e. such as a time report), that they have taken sick leave without pay from the CRA.

  • Recorded Vote #26.  MOTION CARRIED.

17. 2011 UTE NATIONAL CONVENTION - HOST COMMITTEE BUDGET

m/s  Sabri Khayat/Jean-Pierre Fraser

That the 2011 Host Committee Budget be adopted.

  • Recorded Vote #27.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5:00 p.m.


SATURDAY, SEPTEMBER 18, 2010

AFTERNOON SESSION

The meeting was called to order at 4:30 p.m. with President Bannon in the chair.

ITEM FROM THE PRESIDENTS’ CONFERENCE

m/s  Terry Dupuis/Shawn Bergeron

Pakistan Flood Relief

Whereas the Union of Taxation Employees has shown that it cares for those beyond its “union walls”, and

Whereas the Union of Taxation Employees donated $10,000 to the Haitian Relief efforts,

Be it resolved that the Union of Taxation Employees donate $10,000 to the Pakistan Flood Relief efforts.

  • Recorded Vote #28.  MOTION CARRIED.

The meeting adjourned at 4h45 p.m.

______________________
Betty Bannon
National President
______________________
Bob Campbell
1st National Vice-President

Union of Taxation Employees

Triennial Convention 2011

Montreal, Quebec

July 12 to 16, 2011

HOST COMMITTEE BUDGET

Sept, 2010

Estimate

1- Information Booklet ( 9$ x 400)

3,600.00 $

2- Gift bags for Convention participants ( 25$ x 400)

10,000.00 $

3- Rental & shipping - 13 flags, poles and stands

600.00 $

4- Office expenses

450.00 $

5- Host Committee

Clothing

850.00 

2 rooms at the Hyatt for 5 nights ( 2 x 219$ x 5)

2,190.00 

Registration (includes a ticket for dinner - 10 members)

500.00 

Wages - 2 people for 4 days ( 2 x 250$ x 4 )

2,000.00 

5,540.00 $

6- Door Tilers/Observers - 8 people

Wages for 3 days ( 8 x 250$ x 3)

6,000.00 

Per Diem for 5 days (8 x 90$ x 3) + (8 x 115$ x 2) - Wed to Sun

4,000.00 

Clothing

700.00 

10,700.00 $

7- Opening Ceremonies - Extras

Bagpiper

200.00 

Honorarium for Aboriginal Speaker

150.00 

350.00 $

8- Fun night - Wednesday, July 13th - Extras

Bus Transportation (4 school buses for 48 persons/each)

1,525.00 

Prizes

300.00 

Inferno: meal + show (UTE Subsidy $30 x 400)

12,000.00 

13,825.00 $

9- Formal Night - Thursday, July 14th - Extras

Bagpiper

200.00 

DJ and equipment

1,415.00 

1,615.00 $

TOTAL

46,680.00 $