TUESDAY, SEPTEMBER 14, 2010
MORNING SESSION
1. CALL TO ORDER OF THE REGULAR MEETING
The meeting was called to order at 9:00 hours. 1st Vice-President, Campbell was in the chair. In attendance: Pamela Abbott, Terry Dupuis, Shawn Bergeron, Cosimo Crupi, Nick Stein, Doug Gaetz, Robin Johnson, Chris Aylward, Sabri Khayat, Jean-Pierre Fraser, Pierrette Labrie and Shane O’Brien.
President Bannon was absent to attend a meeting.
Brother Lalancette was absence with permission and will be attending the session later during the week.
2. HOURS OF SESSION OF THE REGULAR MEETING
m/s Shawn Bergeron/Sabri Khayat
That the hours of session be as follows:
Tuesday: 9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m.
4:00 p.m. - 5:00 p.m. Open Discussion
Wednesday: 9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Sunday: 9:00 a.m. - 12:00 noon
- MOTION CARRIED.
3. ADOPTION OF AGENDA
m/s Robin Johnson/Chris Aylward
That the agenda be adopted as printed with the following addition under New Business.
17. 2011 UTE National Convention – Host Committee Budget (S. Khayat)
That the agenda be adopted as printed with the following additions under Open Discussion.12. CCSC Pension (S. Bergeron)
13. Regulation 26 (P. Abbott)
14. Staffing Bulletin 2010-02 (D. Gaetz)
15. Convention Host Committee (S. Khayat)
16. ITPR (S. Bergeron)
17. Development Tool Staff (D. Gaetz)
18. Staffing Process Regional Meeting (S. Bergeron)
19. CLC Human Rights Conference (D. Gaetz)
20. Census (S. Bergeron)
- Recorded Vote #1. MOTION CARRIED
4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING
m/s Chris Aylward/Doug Gaetz
That the minutes of the Executive Council Meeting of June 2010 be adopted.
- Recorded Vote #2. MOTION CARRIED.
5. PRESIDENT’S FOLLOW UP ITEMS
m/s Chris Aylward/Pamela Abbott
That the President’s Follow up Items be postponed.
- MOTION CARRIED.
6. REPORT OF THE PRESIDENT
m/s Doug Gaetz/Jean-Pierre Fraser
That the report of the President be postponed.
- MOTION CARRIED.
Brother Campbell turned over the Chair to Brother Stein to present his report.
7. REPORT OF THE 1st VICE-PRESIDENT
m/s Bob Campbell/Chris Aylward
That the report of the 1st Vice-President be adopted.
- Recorded Vote #3. MOTION CARRIED.
Brother Campbell resumed the chair.
8. REPORT OF THE 2nd VICE-PRESIDENT
m/s Terry Dupuis/Jean-Pierre Fraser
That the report of the 2nd Vice-President Lalancette be postponed in his absence.
- MOTION CARRIED.
9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES
m/s Doug Gaetz/Nick Stein
That the activity reports of the RVPs/ARVPs be adopted.
- Recorded Vote #4. MOTION CARRIED.
10. REPORT OF THE EXECUTIVE COMMITTEE
m/s Sabri Khayat/Robin Johnson
That the report of the Executive Committee be postponed.
- MOTION CARRIED.
11 a) REPORT OF THE STAFFING COMMITTEE
m/s Sabri Khayat/Shawn Bergeron
That the report of the Staffing Committee be adopted.
- Recorded Vote #5. MOTION CARRIED.
11 b) REPORT OF THE BY-LAWS COMMITTEE
m/s Chris Aylward/Sabri Khayat
That the report of the By-Laws Committee be adopted.
- Recorded Vote #6. MOTION CARRIED.
11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE
m/s Pamela Abbott/Terry Dupuis
That the report of the Technological Change Committee be adopted.
- Recorded Vote #7. MOTION CARRIED.
11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE
m/s Doug Gaetz/Terry Dupuis
That the report of the Employee Assistance Program Committee be adopted.
- Recorded Vote #8. MOTION CARRIED.
President Bannon was present.
11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE
m/s Chris Aylward/Doug Gaetz
That the report of the Health & Safety Committee be adopted.
- Recorded Vote #9. MOTION CARRIED.
11 f) REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE
m/s Shawn Bergeron/Robin Johnson
That the report of the EO Committee be adopted.
- Recorded Vote #10. MOTION CARRIED.
11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE
m/s Terry Dupuis/Robin Johnson
That the report of the Honours and Awards Committee be adopted.
- Recorded Vote #11. MOTION CARRIED.
11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE
m/s Nick Stein/Pamela Abbott
That the report of the Workforce Adjustment Committee be adopted.
- Recorded Vote #12. MOTION CARRIED.
11 i) REPORT OF THE HARASSMENT COMMITTEE
m/s Cosimo Crupi/Jean-Pierre Fraser
That the report of the Harassment Committee be adopted.
The Committee presented 4 recommendations as follows:
Moved by: Cosimo Crupi
Seconded by: Jean-Pierre Fraser1. Alleged Harassment: Grievance and Complaint
Whereas the majority of UTE Regional Vice Presidents (RVP) have indicated that in alleged harassment, a grievance and a complaint under the CRA Preventing and Resolving Harassment Policy are filed simultaneously; and
Whereas the practice, when filing a grievance and a complaint, is to hold the grievance in abeyance pending the result of the employer’s decision; and
Whereas consistency in the process is important.
Be it resolved that UTE adopts the following position:
When a member alleges harassment, that a grievance and a complaint under the CRA Preventing and Resolving Harassment Policy be filed simultaneously; and
That the grievance be held in abeyance pending the employer’s decision; and
That in cases where the employer’s decision is unsatisfactory that the grievance be reactivated.
2. Grievance process
Whereas it has been the practice to file grievance on alleged harassment directly to the 3rd level of the grievance process; and
Whereas when an alleged harassment grievance is filed, the employer’s CRA Preventing and Resolving Harassment Policy applies; and
Whereas in the employer’s policy the delegated manager is primarily the ML 1 (Assistant Commissioner).
Be it resolved that all grievances alleging harassment be dealt at the 3rd level of the grievance process.
3. Complaint - CRA Preventing and Resolving Harassment Policy
Whereas it is the practice that an harassment complaint is primarily under the responsibility of the ML -1 Assistant Commissioner; and
Whereas consistency across Canada is important.
Be it resolved that all complaints alleging harassment be dealt with by the ML-1 (Assistant Commissioner).
4. Communication
Whereas CRA should be informed of the UTE’s position on alleged harassment grievance and complaint.
Be it resolved that the UTE National Harassment Committee be authorized to communicate, in writing, its position to the employer (CRA).
m/s Betty Bannon/Terry Dupuis
That this meeting goes into committee of the whole to consider the motions put forward.”
- MOTION CARRIED.
m/s Pamela Abbott/Robin Johnson
That we come out of the committee of the whole.
- MOTION CARRIED.
Brother Campbell reported for the committee of the whole.
m/s Pamela Abbott/Robin Johnson
That the Harassment Committee report be referred to the Committee with the following instructions:
To take into consideration the comments of the committee of the whole ; and
To come back with a recommendation for a UTE position on dealing with Harassment.
- MOTION CARRIED.
Recess for lunch
AFTERNOON SESSION
The regular meeting was called back to order at 1:15 with1st Vice-President Campbell in the chair.
Cont’d 5. PRESIDENT’S FOLLOW UP ITEMS
m/s Betty Bannon/Shawn Bergeron
That the President’s Follow up Items be adopted.
- Recorded Vote #13. MOTION CARRIED.
Cont’d 6. REPORT OF THE PRESIDENT
m/s Betty Bannon/Doug Gaetz
That the report of the President be adopted.
- Recorded Vote #14. MOTION CARRIED UNANIMOUSLY.
Cont’d 10. REPORT OF THE EXECUTIVE COMMITTEE
m/s Betty Bannon/Pamela Abbott
That the report of the Executive Committee be adopted.
- Recorded Vote #15. MOTION CARRIED.
President Bannon resumed the Chair.
11 j) REPORT OF THE FINANCE COMMITTEE
m/s Bob Campbell/Cosimo Crupi
That the report of the Finance Committee be postponed until the next day.
- MOTION CARRIED.
11 k) REPORT OF THE COMMUNICATIONS COMMITTEE
m/s Bob Campbell/Terry Dupuis
That the report of the Communications Committee be adopted.
- Recorded Vote #16. MOTION CARRIED.
11 l) REPORT OF THE BARGAINING COMMITTEE
m/s Jean-Pierre Fraser/Doug Gaetz
That the report of the Bargaining Committee be adopted in the absence of Brother Lalancette.
- Recorded Vote #17. MOTION CARRIED.
11m) REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)
m/s Nick Stein/Cosimo Crupi
That the report of the Political Action Committee be adopted.
- Recorded Vote #18. MOTION CARRIED.
OPEN DISCUSSION
The Council members discussed the items under this section.
The meeting recessed at 5:00 p.m.
WEDNESDAY, SEPTEMBER 15, 2010
MORNING SESSION
The meeting was called to order at 9:00 a.m. with President Bannon in the chair.
11 n) REPORT OF THE AD-HOC CALL CENTRE COMMITTEE
m/s Bob Campbell/Nick Stein
That the report of the Ad-Hoc Call Centre Committee be adopted.
- Recorded Vote #19. MOTION CARRIED.
Cont’d 11 j) REPORT OF THE FINANCE COMMITTEE
m/s Bob Campbell/Doug Gaetz
That the report of the Finance Committee be adopted with the following recommendation:
Recommendation 1
That the budget be overspent for National Office Postage and Travel of the 1st VP and the monies be taken out of surplus.
- Recorded Vote #20. MOTION CARRIED.
That the report of the Finance Committee be adopted.
- Recorded Vote #21. MOTION CARRIED.
Cont’d 8. REPORT OF THE 2nd VICE-PRESIDENT
m/s Denis Lalancette/Jean-Pierre Fraser
That the report of the 2nd Vice-President Lalancette be adopted.
- Recorded Vote #22. MOTION CARRIED.
12. ADOPTION OF FINANCIAL STATEMENTS
m/s Bob Campbell/Doug Gaetz
That the Financial Statements of July 31, 2010 be adopted.
- Recorded Vote #23. MOTION CARRIED.
13. EXPENSE CLAIMS OVER 90 DAYS
That the late expense claim be approved.
- Recorded Vote #24. MOTION CARRIED.
Recess for lunch
AFTERNOON SESSION
The meeting was called back to order at 1:15 with President Bannon in the chair.
14. COLLECTIVE BARGAINING
A discussion took place.
15. WINDSOR, ONTARIO FOR AN UPCOMING PSAC CONVENTION/CONFERENCES
m/s Nick Stein/Terry Dupuis
Whereas, Windsor Ontario has been hit hard by the economic downturn resulting in the highest unemployment rate in Canada; and
Whereas, with the expansion of Casino Windsor, Windsor can host a convention for up to 2,500 delegates.
Be It Resolved that UTE submit a resolution to the next PSAC Board of Directors meeting that the PSAC consider Windsor, Ontario for an upcoming PSAC Convention and other Conferences that the PSAC may be planning.
- Recorded Vote #25. MOTION CARRIED.
16. NEW WORDING FOR REGULATION 22.1.4(6) UNDER SICK LEAVE
m/s Chris Aylward/Doug Gaetz
Be It Resolved that Regulation 22.1.4 (6) be deleted in its entirety and replaced with a new (6).
Current Wording:
If an Officer dies or otherwise ceases to be employed, for reasons other than disciplinary, the Officer or the estate shall, in lieu of earned sick leave with pay, be paid an amount equal to the product obtained by multiplying the number of days of earned but unused sick leave by the applicable daily rate of pay as a CRA employee immediately prior to the Officer being elected. All pay out of sick leave must be completed at the end of each three (3) year term of office.
New (6):
If an Officer ceases to be employed by the UTE and returns to employment with the CRA, the Officer shall be deemed to have available to them the balance of the sick leave credits accumulated at the time of their departure from the UTE. The credits will be available to be utilized if the Officer is required to take sick leave without pay from the CRA due to a lack of CRA sick leave credits. The Officer must satisfy the UTE, in a manner deemed appropriate by the UTE (i.e. such as a time report), that they have taken sick leave without pay from the CRA.
- Recorded Vote #26. MOTION CARRIED.
17. 2011 UTE NATIONAL CONVENTION - HOST COMMITTEE BUDGET
m/s Sabri Khayat/Jean-Pierre Fraser
That the 2011 Host Committee Budget be adopted.
- Recorded Vote #27. MOTION CARRIED.
OPEN DISCUSSION
The Council members discussed the items under this section.
The meeting recessed at 5:00 p.m.
SATURDAY, SEPTEMBER 18, 2010
AFTERNOON SESSION
The meeting was called to order at 4:30 p.m. with President Bannon in the chair.
ITEM FROM THE PRESIDENTS’ CONFERENCE
m/s Terry Dupuis/Shawn Bergeron
Pakistan Flood Relief
Whereas the Union of Taxation Employees has shown that it cares for those beyond its “union walls”, and
Whereas the Union of Taxation Employees donated $10,000 to the Haitian Relief efforts,
Be it resolved that the Union of Taxation Employees donate $10,000 to the Pakistan Flood Relief efforts.
- Recorded Vote #28. MOTION CARRIED.
The meeting adjourned at 4h45 p.m.
| ______________________ Betty Bannon National President |
______________________ Bob Campbell 1st National Vice-President |
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Union of Taxation Employees |
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Triennial Convention 2011 |
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Montreal, Quebec |
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July 12 to 16, 2011 |
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HOST COMMITTEE BUDGET |
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Sept, 2010 |
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Estimate |
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1- Information Booklet ( 9$ x 400) |
3,600.00 $ |
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2- Gift bags for Convention participants ( 25$ x 400) |
10,000.00 $ |
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3- Rental & shipping - 13 flags, poles and stands |
600.00 $ |
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4- Office expenses |
450.00 $ |
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5- Host Committee |
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Clothing |
850.00 |
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2 rooms at the Hyatt for 5 nights ( 2 x 219$ x 5) |
2,190.00 |
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Registration (includes a ticket for dinner - 10 members) |
500.00 |
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Wages - 2 people for 4 days ( 2 x 250$ x 4 ) |
2,000.00 |
5,540.00 $ |
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6- Door Tilers/Observers - 8 people |
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Wages for 3 days ( 8 x 250$ x 3) |
6,000.00 |
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Per Diem for 5 days (8 x 90$ x 3) + (8 x 115$ x 2) - Wed to Sun |
4,000.00 |
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Clothing |
700.00 |
10,700.00 $ |
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7- Opening Ceremonies - Extras |
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Bagpiper |
200.00 |
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Honorarium for Aboriginal Speaker |
150.00 |
350.00 $ |
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8- Fun night - Wednesday, July 13th - Extras |
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Bus Transportation (4 school buses for 48 persons/each) |
1,525.00 |
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Prizes |
300.00 |
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Inferno: meal + show (UTE Subsidy $30 x 400) |
12,000.00 |
13,825.00 $ |
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9- Formal Night - Thursday, July 14th - Extras |
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Bagpiper |
200.00 |
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DJ and equipment |
1,415.00 |
1,615.00 $ |
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TOTAL |
46,680.00 $ |
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