Minutes of the Executive Council

March 15-16, 19, 2011

TUESDAY, MARCH 15, 2011
MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Betty Bannon was in the Chair. In attendance: Bob Campbell, Denis Lalancette, Pamela Abbott, Terry Dupuis, Shawn Bergeron, Nick Stein, Doug Gaetz, Robin Johnson, Cosimo Crupi, Chris Aylward, Sabri Khayat, Jean-Pierre Fraser, Pierrette Labrie and Shane O’Brien.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s  Terry Dupuis/Shawn Bergeron

That the hours of session be as follows:

Tuesday:       9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m.
                    4:00 p.m. - 5:00 p.m. Open Discussion
Wednesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Sunday:        9:00 a.m. - 11:45

  • MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s  Cosimo Crupi/Chris Aylward

That the agenda be adopted as printed with the following additions.

New Business

24. Audited Financial Statements (B. Campbell)
25. Relief for Japan (R. Johnson)

Open discussion

6. Family Related Responsibilities Leave & Terms (D. Lalancette)
7. MOU on Family Related Responsibilities (P. Abbott)
8. Workers History Museum (C. Aylward)

  • MOTION CARRIED.

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s  Nick Stein/Robin Johnson

That the minutes of the Executive Council Meeting of December 2010 be adopted.

  • Recorded Vote #1.  MOTION CARRIED.

1st Vice-President Campbell assumed the Chair.

5. PRESIDENT’S FOLLOW UP ITEMS

m/s  Betty Bannon/Terry Dupuis  

That the President’s Follow up Items be adopted.

  • Recorded Vote #2.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT

m/s  Betty Bannon/Denis Lalancette

That the report of the President be adopted.

  • Recorded Vote #3.  MOTION CARRIED.

President Bannon resumed the Chair.

7. REPORT OF THE 1st VICE-PRESIDENT

m/s  Bob Campbell/Sabri Khayat

That the report of the 1st Vice-President be adopted.

  • Recorded Vote #4.  MOTION CARRIED.

8. REPORT OF THE 2nd VICE-PRESIDENT

m/s  Denis Lalancette/Bob Campbell

That the report of the 2nd Vice-President be adopted.

  • Recorded Vote #5.  MOTION CARRIED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with Sister Bannon in the chair.

Brother Crupi rose on a Point of Privilege to advise that Brother David Quist’s father had passed away and that Brother Quist will be replaced for the Thursday’s session by Brother Jamie Batley.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s  Jean-Pierre Fraser/Terry Dupuis

  That the activity reports of the RVPs/ARVPs be adopted.

  • Recorded Vote #6.  MOTION CARRIED.

1st Vice-President Campbell assumed the Chair.

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s  Betty Bannon/Denis Lalancette

That the report of the Executive Committee be adopted.

  • Recorded Vote #7.  MOTION CARRIED.

President Bannon resumed the Chair.

11 a) REPORT OF THE STAFFING COMMITTEE

m/s  Sabri Khayat/Shawn Bergeron

That the report of the Staffing Committee be adopted.

  • Recorded Vote #8.  MOTION CARRIED.

11 b) REPORT OF THE BY-LAWS COMMITTEE

m/s  Chris Aylward/Sabri Khayat

That the report of the By-Laws Committee be adopted.

  • Recorded Vote #9.  MOTION CARRIED.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s  Pamela Abbott/Denis Lalancette

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s  Doug Gaetz/Terry Dupuis

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #11.  MOTION CARRIED.

11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s  Chris Aylward/Doug Gaetz

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #12.  MOTION CARRIED.

11 f)  REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s  Shawn Bergeron/Robin Johnson

That the report of the EO Committee be adopted.

  • Recorded Vote #13.  MOTION CARRIED.

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s  Terry Dupuis/Bob Campbell

That the report of the Honours and Awards Committee be postponed until the next day.

  • MOTION CARRIED.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s  Nick Stein/Pamela Abbott

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #14. MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE

m/s  Cosimo Crupi/Jean-Pierre Fraser

That the report of the Harassment Committee be adopted.

The following recommendation is being proposed to Council.

1. Terms of REference

The Committee read and reviewed the Terms of Reference.  The Committee has noticed some housekeeping issues that need to be addressed.

The Terms of Reference currently refer to Canada Customs and Revenue Agency.

Recommendation 1

(CCRA) – The Committee Recommends changing the reference to reflect the Canada Revenue Agency (CRA).

  • Recorded Vote #15. MOTION CARRIED.

2. review of the internal harassment policy, guidelines, etc.

Bulletin 16/07 – October 1, 2007

The Committee reviewed the document and is considering the following changes:

  • Employers Definition is out dated – the new policy will have to be included
  • Refer to Lyson to see if the examples are current to the new policy – if so, maybe changes are in order
  • Case quoted will need to be referred to Lyson to see if there is a current case to include
  • Changing the past Chair’s name to the current Chair

That the report of the Harassment Committee be adopted as a whole.

  • Recorded Vote #16. MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the items under this section.

m/s  Shawn Bergeron/Pamela Abbott

Be it resolved that if we have not reach Discussion Item no. 1, PSAC Supplementary Pension Plan, by 3:00 p.m. tomorrow, that we will cease all debate and deal with the item at 3:00 pm.

  • MOTION CARRIED.

The meeting recessed at 5:00 p.m.


WEDNESDAY, MARCH 16, 2011

MORNING SESSION

The meeting was called to order at 9:00 a.m. with Sister Bannon in the Chair.

(cont’d) 11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s  Terry Dupuis/Denis Lalancette

That the report of the Honours and Awards Committee be adopted.

m/s  Terry Dupuis/Denis Lalancette

Recommendation #1

Be it resolved that Gerard Ennis be awarded the Life Membership Award.

  • Recorded Vote #17.  MOTION CARRIED.

Recommendation #2

Be it resolved that Jocelyn Bouchard receive the Godfrey Côté Award.

  • Recorded Vote #18. MOTION CARRIED.

Recommendation #3

Be it resolved that Bill McCallum receive the Union of Taxation Humanitarian Award.

m/s  Shawn Bergeron/Sabri Khayat

That recommendation 3 be postponed until recommendation 4 is dealt with first.

  • MOTION TO POSTPONE DEFEATED.
  • Recorded Vote #19. MOTION CARRIED.

Recommendation #4

Be it resolved that the following be added to Regulation 24.6(3). The Union of Taxation Employees Humanitarian Award only be awarded once to the same recipient in a lifetime.

  • Recorded Vote #20. MOTION DEFEATED.

Recommendation #5

Be it resolved that the deadline for submissions to the UTE Humanitarian Award Regulation 24.6(1) be changed from December 7th, to December 15th.

  • Recorded Vote #21. MOTION CARRIED.

That the report of the Honours and Awards Committee be adopted as a whole.

  • Recorded Vote #22. MOTION CARRIED.

Brother Campbell served notice to amend the agenda.

11 j) REPORT OF THE FINANCE COMMITTEE

m/s  Bob Campbell/Cosimo Crupi

That the report of the Finance Committee be adopted.

  • Recorded Vote #23. MOTION CARRIED.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s  Bob Campbell/Sabri Khayat

That the report of the Communications Committee be adopted.

  • Recorded Vote #24.  MOTION CARRIED.

11 l)  REPORT OF THE BARGAINING COMMITTEE

m/s  Denis Lalancette/Jean-Pierre Fraser

That the report of the Bargaining Committee be adopted.

m/s  Denis Lalancette/Jean-Pierre Fraser

That the following recommendations be adopted.

Recommendation: 
1) The committee recommends that the expedited process be favoured when the parties agree on implementing it.

  • Recorded Vote #25.  MOTION CARRIED.

Recommendation:
2) The committee recommends providing an extra day for the National Bargaining Committee meeting.

The Chair ruled the recommendation 2 out of order.

Recommendation:
3) The committee also recommends that, upon request, the National Committee and the Bargaining Team be able to call for the presence of a specialist for additional technical explanations (e.g. a pay specialist). 

The Chair ruled the recommendation 3 out of order.

Recommendation:
4) The committee recommends that updates be ongoing (between the Bargaining Team members PSAC/CRA), if not, at least at the end of each day.

  • Recorded Vote #26.  MOTION CARRIED.

Recommendation:
5) The committee recommends that an extra session be scheduled with both teams (union and employer) after the tentative agreement is agreed on and before signing it, in order to have an update on the interpretation and applications of the amendments to the collective agreement (e.g. prorating of the personal leave for part-time employees).

  • Recorded Vote #27.  MOTION CARRIED.

Recommendation:
6) The committee recommends that the call letters to the Bargaining Team members include the following topics in their interactive report: communication, locals and members, face-to-face bargaining, ratification vote or strike vote, if applicable, or any other aspect of bargaining.

  • Recorded Vote #28.  MOTION CARRIED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Bannon in the Chair.

Recommendation:
7) The committee recommends that the March 2011 Council Bargaining Report be submitted to the members of the National Bargaining Committee and the Bargaining Team at the next bargaining process, at the start of the National Bargaining Committee meeting to make them aware of the report and following up on it, if necessary.

  • Recorded Vote #29.  MOTION DEFEATED.

Recommendation:
8) The committee recommends determining the feasibility of sending an official congratulations and thank-you letter by the person in charge of receiving demands at the national office, upon receiving the demands.  This would also cover the demands from members (ongoing process).

  • Recorded Vote #30.  MOTION DEFEATED.

Recommendation:
9) The committee recommends that the bargaining demands workbook be made available electronically to the locals.

  • Recorded Vote #31.  MOTION DEFEATED.

That the report of the Bargaining Committee be adopted as a whole.

  • Recorded Vote #32.  MOTION CARRIED.

Ms Bob Campbell/Jean-Pierre Fraser

That the agenda be amended to change the order and deal with the items as follows:

Items 16, 18, 21, 23 and 15.

  • MOTION CARRIED.

16. CONVENTION COMMITTEE APPOINTMENTS

m/s  Bob Campbell/Denis Lalancette

BE IT RESOLVED THAT the attached Convention Committees be appointed:

  • Recorded Vote #33.  MOTION CARRIED.

18. CHANGE TO BY-LAW 10

m/s  Chris Aylward/Doug Gaetz

WHEREAS the Life Members of UTE should be recognized by our union at our Triennial Convention; and

WHEREAS there is significant cost associated to do this, the Convention should debate and make this decision.

BE IT RESOLVED THAT the following By-Law change be forwarded to Convention by the Executive Council.

By-Law 10 Conventions
(NEW) 10

Life Members of the UTE shall be entitled to attend the Convention as guests, their expenses including: travel, accommodations, and meals shall be paid by UTE as determined by the Executive Council.  Any other expenses, such as: loss of salary, family care, or other expenses shall be provided to the Executive Council for review and determination prior to the Convention. Participation at the Convention and recognition of the Life Members shall be determined by the Executive Council.

  • Recorded Vote #34.  MOTION DEFEATED.

21. UTE LIFE MEMBERS INVITED TO UTE CONVENTIONS 

m/s  Bob Campbell/Nick Stein

Whereas UTE has chosen to recognise Members over the years that have shown leadership and dedication to the union, by bestowing a Life Membership (as per Regulation 24.5); and
Whereas it is important for the Union to draw on this experience and knowledge during our National Conventions; and
Whereas it is important to remember this history; and 

Whereas it is stated in our Regulations.
24.5 LIFE MEMBERSHIP
(4) Nominees must have: (a) demonstrated their commitment to achieving the aims and objectives of UTE; (b) accumulated service at the Local and National level of UTE for a minimum of fifteen (15) years; and (c) exhibited exemplary service at the Local and national level of UTE.) 
Definition of Exemplary Service :( 1) outstanding; ( 2) serving as an example; (3) admirable, commendable, ideal model, praiseworthy or exceptionable.

Be it resolved that the Union of Taxation Employees invite all UTE Life Members to our conventions starting in July of 2011, and for those that wish to attend, that all of their expenses be paid by Regulations as if they were a delegate.

Be it further resolved that all the UTE Life members be recognized in some manner at the convention.

Note: below is listed the life members that could be effected for the upcoming convention.

Life Members Ray Bailey, Jean Bergeron, Marcel Bertrand, Louis Cadieux, Jerry Dee, Arthur Dickinson, Cathy Figueira, Dave Flinn, Gord Hawkins and Gwen Jackson.

  • Recorded Vote #35.  MOTION CARRIED.

23. DIRECTLY CHARTERED LOCALS

m/s  Bob Campbell/Robin Johnson

WHEREAS there has been an increase in the number of Directly Chartered Locals (DCLs) within the PSAC and over time, there has been discussion about crossing Component lines and the need to make sure all members are represented and fit within the PSAC structure in the best way.
 
BE IT RESOLVED THAT UTE forward the following resolutions to the next PSAC Convention:

Resolution 1:

BE IT RESOLVED THAT the AEC first take all reasonable measures to insure that newly organized members coming into the PSAC be assigned to an established Component; and

BE IT FURTHER RESOLVED THAT if there is a jurisdictional dispute between Components over any newly organized members, the PSAC Constitution is to be used to rectify the dispute in a timely manner; and

BE IT FURTHER RESOLVED THAT if there is no established Component where newly organized members would logically fit, then and only then would a Direct Charter Local (DCL) be established for any newly organized members; and

BE IT FURTHER RESOLVED THAT all necessary PSAC Constitutional and Regulation changes be prepared to reflect the above changes.

Resolution 2:

BE IS RESOLVED THAT the PSAC establish a new Component comprised solely of Directly Chartered Locals (DCLs); and

BE IT FURTHER RESOLVED THAT the new Component comprised of all Directly Charter Locals (DCLs) be set up before the next sitting of the 2015 PSAC Convention; and

BE IT FURTHER RESOLVED THAT all necessary PSAC Constitutional and Regulation changes be prepared to ensure that the new Component comprised of all Directly Charter Locals (DCLs) takes on all the duties and responsibilities for the members in the Directly Charter Locals (DCLs) in the same manner as described in the PSAC Constitution for all other Components.

  • Recorded Vote #36.  MOTION CARRIED.

15. TERMS OF REFERENCE OF CONVENTION COMMITTEES

m/s  Bob Campbell/Terry Dupuis

BE IT RESOLVED THAT the attached Terms of Reference of Convention Committees be adopted:

  • Recorded Vote #37.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the PSAC Supplementary Pension Plan.

22. PSAC SUPPLEMENTAL PENSION PLAN

m/s  Bob Campbell/Pamela Abbott

Be it resolved that the issue of the participation of the UTE in the PSAC Supplemental Pension Plan be forwarded to the upcoming UTE Convention for disposition.

  • Recorded Vote #38.  MOTION DEFEATED.

The meeting recessed at 5:00 p.m.


SATURDAY, MARCH 19, 2011

MORNING SESSION

The meeting was called to order at 4:30 a.m. with Sister Bannon in the Chair.

Brother Roslinski replaced Brother Dupuis.

11m) REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s  Nick Stein/Terry Dupuis

That the report of the Political Action Committee be adopted.

  • Recorded Vote #39.  MOTION CARRIED.

11 n)   REPORT OF THE AD-HOC CALL CENTRE COMMITTEE

m/s  Bob Campbell/Nick Stein

That the report of the Ad-Hoc Call Centre Committee be adopted.

  • Recorded Vote #40.  MOTION CARRIED.

12.   ADOPTION OF FINANCIAL STATEMENTS

m/s  Bob Campbell/Doug Gaetz

That the financial statements of January 31st, 2011 be adopted.

  • Recorded Vote #41.  MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

None were pending.

14. COLLECTIVE BARGAINING

A short discussion took place.

17. CONVENTION RULES OF ORDER

m/s  Bob Campbell/Denis Lalancette

BE IT RESOLVED THAT the attached Rules of Order be submitted to the Convention for adoption.

  • Recorded Vote #42.  MOTION CARRIED.

19. PSAC REGIONAL CONVENTIONS

Withdrawn by the Mover Brother Gaetz with the concurrence of Executive Council.
 

20. A NEW NAME FOR THE SCHOLARSHIP OF MONTREAL

m/s  Sabri Khayat/Denis Lalancette

WHEREAS, The Union of Taxation Employees (UTE) each year offers two (2) two thousand five hundred dollars ($2,500.00) National Scholarships, one of which has been named the Diana Gee Scholarship and ten (10) one thousand dollars ($1,000.00) Regional Scholarships (Atlantic, Quebec, Montreal, National Capital, Greater Toronto, South Western Ontario, Northern and Eastern Ontario, Prairie, Rocky Mountains and Pacific Regions); and

WHEREAS One (1) national scholarship was renamed in honor of an outstanding member of the UTE, in memory of the services rendered to the UTE and its members; and

WHEREAS Regional Scholarships have recently been renamed in honor of outstanding members from these regions, in recognition of their services to the members of the UTE; and

WHEREAS the Montreal Region would unanimously recognize the distinguished career achievement, and the services that Brother Jean Bergeron has provided and continues to provide to our UTE members and the whole Labour Movement.

BE IT RESOLVED THAT UTE rename the Montreal Regional Scholarship to the Jean Bergeron Montreal Regional Scholarship.

  • Recorded Vote #43.  MOTION CARRIED.

24. AUDITED FINANCIAL STATEMENTS

m/s  Bob Campbell/Lorne Roslinski

That the Audited Financial Statements be adopted.

  • Recorded Vote #44.  MOTION CARRIED.

25. RELIEF FUND FOR JAPAN

Withdrawn by the mover Sister Johnson with the concurrence of Executive Council..

President Bannon turned the Chair to Brother Campbell.

Items from the Presidents’ Conference

FUNDING - PSAC REGIONAL CONVENTIONS (Winnipeg CCSC - 50032)

m/s  Shawn Bergeron/Doug Gaetz

WHEREAS many other components are fully funding delegates to PSAC regional conventions; and

WHEREAS it would be beneficial for UTE to have its full delegate status at these conventions.
 
BE IT RESOLVED THAT the UTE partially fund locals for their delegates to PSAC regional conventions; and

BE IT FURTHER RESOLVED that this funding be based on paying for two (2) of the following costs: travel, hotel, per diems or loss of salary if they are not reimbursed by any other organizations for the same costs.  The cost for transportation will be the most economical means for eg. Seat sales, mileage.

  • Recorded Vote #45.  MOTION CARRIED.

President Bannon resumed the Chair.

RELIEF FUND FOR JAPAN (Peterborough 00008)

m/s  Cosimo Crupi/Robin Johnson

WHEREAS the UTE has demonstrated that it cares for those beyond its ‘union walls’; and

WHEREAS the UTE donated $10,000.00 to the Haitian Relief Efforts as well as the Pakistan Relief Efforts.

BE IT RESOLVED THAT the UTE donate $10,000.00 to the Japanese Earthquake/Tsunami Relief Efforts.

m/s  Shawn Bergeron/Pamela Abbott

That this motion be referred to the National President with the authority to make the donation , if warranted, after some investigation or research.

  • MOTION CARRIED.

The meeting adjourned at 5h30.

______________________
Betty Bannon
National President
______________________
Bob Campbell
1st National Vice-President