Memo: UTE Equal Opportunities National Conference Ottawa October 14-16, 2016

Equal Opportunities Committee
Memo: UTE Equal Opportunities National Conference Ottawa October 14-16, 2016
July 20, 2016

To:          Executive Council
               Alt. Regional Vice-Presidents
               Local Presidents

Re:    UTE Equal Opportunities National Conference 
          Ottawa, October 14 - 16, 2016


We are pleased to inform you that the UTE EO National Conference will be held in Ottawa, Ontario.       

DATES :                         October 14 - 16, 2016

LOCATION :                  Fairmont Château Laurier
                                      1 Rideau Street
                                      Ottawa ON K1N 8S7

                                      Telephone: (+01) 613 241 1414

TIMES:                          Thursday – 6:00 p.m. – 9:00 p.m. – Registration
                                      Thursday – 5:00 p.m. – 11:00 p.m. – Hospitality reception
(To respect the diversity of the participants attending the Conference, no alcoholic beverages will be served in the hospitality suite Thursday, October 13, 2016 and Friday, October 14, 2016. Alcoholic beverages will however be served Saturday, October 15, 2016.)
                                       Friday – 8:00 a.m. – 9:00 a.m. – Registration
                                       Friday – 9:00 a.m. – 5:00 p.m. – Conference
                                       Saturday – 9:00 a.m. – 5:00 p.m. – Conference
                                       Sunday – 9:00 a.m. to 12:00 p.m. –  Conference

REGISTRATION:           Online only via the following web link:

https://www.ute-sei.org/en/eform/submit/national-equal-opportunities-con

DEADLINE: August 29, 2016 (5h00 p.m. eastern time) – no exception

Theme:Equality Wins”

The Conference objectives are:

  • Build active participation; and
  • Expand your knowledge of equity groups; and
  • The next step for you...

The agenda is available via the following web link: 

https://www.ute-sei.org/en/resources/8729

The above objectives will be achieved through plenary sessions and workshops. This will be an opportunity for you to network with other participants.

PARTICIPANTS:

  • The Conference is intended for UTE equity group members who have limited knowledge / experience. However, we strongly encourage Locals to send as much observers who demonstrate an interest in employment equity.

FUNDING:   The UTE will fund two (2) delegates per Local for:

  • Travel:  advance sent directly to the Local (2x Air Canada Flex airfare); and
  •  Hotel for three (3) nights (paid directly by the UTE); and
  • Ground Transportation (advance to the delegate-s); and
  • Per Diem for four (4) days (advance to the delegate-s); and              
  • Loss of salary **; and
  • Family Care, if required, (must complete a Family Care Form).

An advance will be sent directly to the delegate(s) for:

  • Ground Transportation; and
  • Per Diem for four (4) days.              

** Loss of Salary:             Thursday – Travel Time ***
                                           Friday – 1 Full Day

*** Travel Time: All members are expected to schedule their travel arrangements in a manner that they shall not incur any expenses that are either unreasonable or not required. This time will vary from none to one day, with one day being the exception to the rule. If the delegate (s) require travel time greater than 3.75 hours, the delegate (s) must get prior approval by the 1st National Vice‑President or in his absence, the National President.

  • Note: Participants are reminded that we have guaranteed a specific number of hotel rooms for Thursday, Friday and Saturday.  In return for this guarantee, the hotel has agreed to waive the cost of meeting rooms.  As result, participants are expected to attend all sessions at the Conference and not cancel the hotel room or alter the arrangements.  In the event of an emergency that could affect the hotel room or arrangements, please contact your RVP. Also and if a participant does not attend all sessions at the Conference, she / he will waive her / his per diem for each day she / he is not attending a session.

For all queries / concerns related to the Conference, contact Lyson Paquette (paquetl@ute-sei.org) or Sylvie Bastien (basties@ute-sei.org) via (+01) 613 235 6704 or the undersigned via (+01) 709 682 3913.

In Solidarity,

Madonna Gardiner
Chairperson, Equal Opportunities Committee

c.c.       EO Committee