Health and Safety Committee

Common Job Hazard Analysis Issues

October 21, 2004

The following table identifies the recommendations being submitted to the National Health and Safety Policy Committee (NHSPC) for consideration as common Job Hazard Analysis issues that apply to the CRA, which derived from the Job Hazard Analysis for Customs Inspectors and Superintendents. Each recommendation has been given an identifying number for ease of reference only.

#

Previous Number

Recommendations

Priority

Comments

1

1

The CRA should develop a ‘Safety and Health Committee and Representative Policy and Standard’ and develop a system of accountability for its formation and its functionality. Each committee should develop its’ own terms of reference and comply with applicable regulations. The CRA should consider an independent audit of Committees’ operation within 12 months of policy implementation.

High

There is an existing Occupational Safety and Health Committees and Representatives Policy that will be updated.

2

2

Every CRA facility should have a bulletin board or facsimile installed in a common and accessible area, dedicated solely to employee health and safety. The Canada Labour Code-Part II, the Safety and Health Policy and other relevant material would be posted and maintained at this location.

High

This would link with #1.

3

3

Each CRA workplace should dedicate a section of the Safety and Health Bulletin Board to the Safety and Health Committee. It should include, at minimum, the names of committee members; a meeting schedule; meeting minutes; inspection schedule and reports; and other relevant material.

High

This would link with #1.

4

4

To ensure a system of health and safety accountability exists for the Manager and Supervisor function, the “Accountability Agreement” format should be restructured. The document should, at minimum, identify health and safety objectives, responsibilities, expected activities and performance measures. As an initiative for reducing workplace accidents, the CRA should consider adopting the same criteria for all management levels.

Medium

It was indicated that this should be incorporated into Managers’ “Accountability Contracts”.

5

5

Employees, who are being promoted to the acting Manager or Supervisor position, should receive the necessary development and orientation before assuming the temporary role. The program should be formal with an established agenda including the health and safety responsibilities of a supervisor.

Medium

Additional training needs to be developed to address this issue.

This would link with #9.

6

6.1

The CRA should establish a formal system of accident/incident communications that ensures that all serious accidents and near-miss incidents are communicated immediately to a central location at headquarters.

Medium

Procedures will need to be developed to address this issue.

This would link with #8.

7

7

The CRA should develop a computer-based Hazard/Incident form where specific fields must be completed before the form can be printed for review, signature and distribution.

 

Low

We will need to look at the feasibility of completing the forms electronically, before we consider establishing a computer-based system.

8

8

Each work location should ensure that a senior level manager reviews and signs-off on all Hazard/Incident Reports. In addition, senior management should take an active role to ensure direct action is taken to prevent similar occurrences.

 

Medium

This would link with #6.

9

10

The CRA should, at the national level and in conjunction with the National Safety and Health Committee, establish a formal and comprehensive safety and health ancillary training program.

 

Medium

This would link with #5.

10

12

The most Senior Officer in CRA occupied offices should ensure that Emergency Plans are developed, approved and reviewed annually. The most Senior Officer should also ensure that these plans are communicated and available to all employees.

 

High

This is already being dealt with through the National Fire Evacuation Review.

11

18

The CRA should initiate a strategic site specific risk evaluation of all work locations where employees are required to work alone. This evaluation should be in concert with the Work Place Safety and Health Committee/Representative and review local circumstances and conditions and establish a risk management program, including emergency response.

This issue will be addressed through the Field Worker’s JHA. If the issue of “Silent Hours” is still a concern, it should be revisited by the NHSPC.