Minutes of the Executive Council

December 5 - 8, 2011

MONDAY, DECEMBER 5, 2011
MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Bob Campbell was in the Chair. In attendance: Chris Aylward, Denis Lalancette, Pamela Abbott, Lorne Roslinski, Gary Esslinger, Adam Jackson, Jamie vanSydenborgh, Doug Gaetz, Robin Johnson, Bill Blair, Sabri Khayat, Jean-Pierre Fraser, Pierrette Labrie, Annette Melanson and Shane O’Brien.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s Gary Esslinger/Jean-Pierre Fraser

That the hours of session be as follows:

Monday: 9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m.
             4:00 p.m. - 5:00 p.m. Open Discussion
Tuesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Wednesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00
Thursday 9:00 a.m. - 11:45 a.m.; 1:30 p.m. - 5:00 NUMC

  • MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s  Adam Jackson/Robin Johnson

That the agenda be adopted as printed with the following additions.

New Business

17. Regional Conferences’ Budget (C. Aylward)
18. Attawapiskat (A. Jackson)
19. AFL Winter School – Non UTE Events (L. Roslinski)
20. UTE Regulation 13.7 (A. Jackson)
21. AFL Winter School – Expenses (L. Roslinski)
22. Overspending of Budget Line items (C. Aylward)

Open discussion

13. Saskatchewan Bill on Union Finance Transparency (D. Lalancette)
14. Closure of the UTE Office – Christmas Lunch (S. Khayat)
15. Virtual Reporting (G. Esslinger)
16. PSAC Tony Clement Petition (R. Johnson)
17. PSAC Education (P. Abbott) (Item withdrawn later by the mover)
18. Shared Service Canada (B. Blair)
19. UTE Bilingual Emails (J.-P. Fraser)
20. CFIB (D. Gaetz) (Item withdrawn later by the mover)
21. SunLife (D. Lalancette)
22. PSLRB Ruling – Union Bulletin Boards (G. Esslinger)
23. CRA Long Service Award (R. Johnson) (Item withdrawn later by the mover)
24. Membership Appreciation (P. Abbott) (Item withdrawn later by the mover)
25. Ad-Hoc Committees (P. Abbott) (Item withdrawn later by the mover)
26. Leave with and without Pay (L. Roslinski)
27. SP6 - SP8 Work Experience Qualifications (P. Abbott)
28. Grievances (L. Roslinski)
29. PIPSC (P. Abbott)

  • Recorded Vote #1. MOTION CARRIED.

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s  Gary Esslinger/Sabri Khayat

That the minutes of the Executive Council Meeting of September 2011 be adopted.

  • Recorded Vote #2.  MOTION CARRIED.

1st Vice-President Aylward assumed the Chair.

5. PRESIDENT’S FOLLOW UP ITEMS

m/s  Bob Campbell/Denis Lalancette

That the follow up items of the President be adopted.

  • Recorded Vote #3.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT

m/s  Bob Campbell/Denis Lalancette

That the report of the President be adopted.

  • Recorded Vote #4.  MOTION CARRIED.

President Campbell resumed the Chair.

Sister Abbott served notice to amend the agenda.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Campbell in the chair.

m/s Pamela Abbott/Doug Gaetz

That the agenda be amended to add, item 11p Ad-Hoc UMA and Conflict Resolution Committee. 

  • MOTION CARRIED.

7. REPORT OF THE 1st VICE-PRESIDENT

m/s  Chris Aylward/Denis Lalancette

That the report of the 1st Vice-President be adopted.

  • Recorded Vote #5.  MOTION CARRIED.

8. REPORT OF THE 2nd VICE-PRESIDENT

m/s  Denis Lalancette/Chris Aylward

That the report of the 2nd Vice-President be adopted.

  • Recorded Vote #6.  MOTION CARRIED.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s Pamela Abbott/Jamie vanSydenborgh

That the activity reports of the RVPs be adopted.

  • Recorded Vote #7.  MOTION CARRIED.

m/s  Gary Esslinger/Robin Johnson

That the activity reports of the ARVPs be adopted.

  • Recorded Vote #8.  MOTION CARRIED.

1st Vice-President Aylward assumed the Chair.

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s  Bob Campbell/Denis Lalancette

That the report of the Executive Committee be adopted.

  • Recorded Vote #9.  MOTION CARRIED.

President Campbell resumed the Chair.

11 a) REPORT OF THE STAFFING COMMITTEE

m/s  Sabri Khayat/Denis Lalancette

That the report of the Staffing Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED.

11 b) REPORT OF THE BY-LAWS COMMITTEE

m/s  Gary Esslinger/Robin Johnson

  That the report of the By-Laws Committee be adopted.

  • Recorded Vote #11.  MOTION CARRIED.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s  Doug Gaetz/Gary Esslinger

That the report of the Technological Change Committee be adopted.

Recommendation no. 1

m/s/d  Doug Gaetz/Gary Esslinger

Be it resolved that the attached amended Terms of Reference for the UTE Technological Change Committee be adopted.

  • Recorded Vote #12.  MOTION DEFEATED.

That the report of the Technological Change Committee be adopted as a whole.

  • Recorded Vote #13.  MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s  Bill Blair/Lorne Roslinski

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #14.  MOTION CARRIED.

11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s  Chris Aylward/Doug Gaetz

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #15.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5:00 p.m.


TUESDAY, DECEMBER 6TH, 2011
MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Campbell in the Chair.

11 f)  REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s  Robin Johnson/Jean-Pierre Fraser

That the report of the EO Committee be adopted.

m/s/c  Robin Johnson/Jean-Pierre Fraser

Recommendation no.1

Be it resolved that the Regional EO Conferences sites and dates be the following, subject to booking:

  • Pacific Region, Rocky Mountain Region and Greater Toronto Region in Vancouver on April 20, 21 2012.

  • National Capital Region, Atlantic Region, Montreal Region, and Quebec Region in Montreal on May 25 and 26, 2012.

  • Prairie Region, Northern and Eastern Ontario Region and South Western Region in Winnipeg on June 22 and 23, 2012.

  • Recorded Vote #16.  MOTION CARRIED.

That the report of the E.O Committee be adopted as a whole.

  • Recorded Vote #17.  MOTION CARRIED.

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s  Jean-Pierre Fraser/Denis Lalancette

That the report of the Honours and Awards Committee be adopted.

m/s/c  Jean-Pierre Fraser/Robin Johnson

Recommendation no. 1 

Be it resolved that the attached guidelines (scholarships) be adopted.

  • Recorded Vote #18. MOTION CARRIED.

m/s/c  Jean-Pierre Fraser/Robin Johnson

Recommendation no. 2 

Be it resolved that David Quist receives the Life Membership Award.

m/s  Lorne Roslinski//Doug Gaetz

That the recommendation be referred to the committee with instructions to review the application for the Godfroy Coté Award instead of the Life Membership Award.

Brother Chris Aylward referred to the submission from the local: "I’m extremely honored to submitted the name of Brother Quist For Life Membership".  Can we not accept the recommendation for Life Membership but accept a recommendation for the Godfroy Côté Award?

Ruling of the Chair – Bob Campbell

All the applications for awards are forwarded to the committee and it is the committee who decide what recommendation will be presented to Council.  Furthermore, Council may refer the recommendation back to the committee with instructions that the proposed award be changed for one that meets the requirements.

Challenge to the chair – Sabri Khayat

Where in the Regulations does it say that the committee can change the proposed award?

Ruling of the Chair – Bob Campbell

In Regulation 24.1:

(3)  The Committee shall have at least thirty days (30) to review all submissions prior to a making a recommendation to Executive Council.

(4) The Honours and Awards Committee shall present the nomination, with its recommendation, at the following meeting of the Executive Council.

On a show of hands, the chair was sustained.

  • MOTION TO REFER DEFEATED.

m/s  Bill Blair/Jamie vanSydenborgh

That the recommendation be referred back to the committee with instructions to talk to the local for the possibility to present another award.

  • MOTION TO REFER DEFEATED.

  • Recorded Vote #19.  MAIN MOTION CARRIED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Campbell in the chair.

m/s  Jean-Pierre Fraser/Robin Johnson

Recommendation no. 3 

Be it resolved that the UTE create a new award to honour our past President Betty Bannon and that this award be called the BETTY BANNON UNION ACTIVISM AWARD. Be it further resolved that Regulation 24 be amended accordingly. (See Annex A)

m/s Pamela Abbott/Sabri Khayat

That the recommendation be tabled.

  • MOTION TO TABLE CARRIED.

m/s/c  Jean-Pierre Fraser/Robin Johnson

Recommendation no. 4 

Be it resolved that the UTE National Office create a web page to contain the biographies and photos of all past presidents of our component since it was created.

  • Recorded Vote #20. MOTION CARRIED.

m/s/c  Jean-Pierre Fraser/Robin Johnson

Recommendation no. 5

Be it resolved that the UTE National Office create a web page to contain the names and photos of all former members of the Executive Council since it was created.

  • Recorded Vote #21. MOTION CARRIED.

m/s/c  Jean-Pierre Fraser/Robin Johnson

Recommendation no. 6

Be it resolved that Brenda Skayman receives the award Godfroy Côté.

  • Recorded Vote #22. MOTION CARRIED.

That the report of the Honours and Awards Committee be adopted as a whole.

  • Recorded Vote #23.  MOTION CARRIED.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s  Pamela Abbott/Bill Blair

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #24. MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE

m/s  Jamie vanSydenborgh/Pamela Abbott

That the report of the Harassment Committee be adopted.

  • Recorded Vote #25.  MOTION CARRIED.

11 j) REPORT OF THE FINANCE COMMITTEE

m/s  Chris Aylward/Doug Gaetz

That the report of the Finance Committee be adopted.

m/s/c  Chris Aylward/Gary Esslinger

Recommendation no. 1

Be It Resolved that the following line items be approved for overspending; CLC Convention, Audit Professional Fees, President’s Conference, Marguerite Stonehouse Scholarship, Determinate Staffing, Vacation Leave, Vice-President Travel.

  • Recorded Vote #26.  MOTION CARRIED.

m/s  Chris Aylward/Gary Esslinger

Recommendation no. 2

Be It Resolved that the Regulations be amended to add the following:

Membership Appreciation Fund

This subsidy may be requested once per year, per local up to a maximum of $500.00. To access the subsidy a local must match dollar for dollar from their own local funds.

To request funding a local must prepare and submit prior to the event, a proposal that would be sent through their RVP to the National President. All requests would be approved by the National President and the 1st National VP.  All proposals must include the following:

Type of Event
Location of event
Number of estimated members to attend
Budget of costs
Amount of the request

Within thirty days after the event, a report shall be supplied to the National President with details of how the event went and an accounting of all moneys spent.

m/s/c  Adam Jackson/Pamela Abbott

That the recommendation be referred back to the committee with instructions to clarify the type of events.

MOTION TO REFER CARRIED.

That the report of the Finance Committee be adopted as a whole.

  • Recorded Vote #27.  MOTION CARRIED.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s  Lorne Roslinski/Sabri Khayat

That the report of the Communications Committee be adopted.

  • Recorded Vote #28.  MOTION CARRIED.

11 l)  REPORT OF THE BARGAINING COMMITTEE

m/s  Denis Lalancette/Chris Aylward

That the report of the Bargaining Committee be adopted.

  • Recorded Vote #29.  MOTION CARRIED.

11m) REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s  Adam Jackson/Jamie vanSydenborgh

That the report of the Political Action Committee be adopted.

  • Recorded Vote #30.  MOTION CARRIED.

11 n)   REPORT OF THE AD-HOC CALL CENTRE COMMITTEE

m/s  Pamela Abbott/Jamie vanSydenborgh

That the report of the Ad-Hoc Call Centre Committee be adopted.

  • Recorded Vote #31.  MOTION CARRIED.

Brother Aylward served notice to amend the agenda.

The meeting recessed at 5:00 p.m.


WEDNESDAY, DECEMBER 7TH, 2011

MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Campbell in the Chair.

m/s  Chris Aylward/Robin Johnson

That the agenda be amended to add, item 22 Overspending line items under New Business.

MOTION TO AMEND CARRIED.

11 o)   REPORT OF THE JOINT MEETING PAC / COMMUNICATION COMMITTEE

m/s  Lorne Roslinski/Sabri Khayat

That the report of the Joint Meeting PAC / Communication Committee be adopted.

  • Recorded Vote #32.  MOTION CARRIED.

11 p) REPORT OF THE AD HOC UNION MANAGEMENT APPROACH (UMA) AND CONFLICT RESOLUTION COMMITTEE

m/s  Sabri Khayat/Doug Gaetz

That the verbal report of the Ad-Hoc UMA and Conflict Resolution Committee be adopted.

  • Recorded Vote #33.  MOTION CARRIED.

12.   ADOPTION OF FINANCIAL STATEMENTS

m/s  Chris Aylward/Gary Esslinger

That the financial statements of October 31, 2011 be adopted.

  • Recorded Vote #34.  MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

m/s  Chris Aylward/Gary Esslinger

That the late claim of Melissa Hyde, St. John’s TC be accepted.

  • Recorded Vote #35.  MOTION CARRIED.

 14.  COLLECTIVE BARGAINING

A short discussion took place.

15. EXECUTIVE COUNCIL MINUTES: OPEN DISCUSSION

m/s/d  Denis Lalancette/Doug Gaetz

Whereas for the open discussion items on the Executive Council agenda, there is no follow-up or information in the Executive Council minutes on the discussion topics; and

Whereas some of those topics come up again as topics at the Executive Council and the references are given by people present at the first discussion; and

Whereas the information is often just partial or the individuals are no longer there; and

Whereas the UTE should have more accurate references in order to resolve lasting problems.
 
Be it resolved that brief annotations from the discussion be included in the Executive Council minutes for each item during the open discussion to ensure corporate memory for the UTE.

Example: Orientation for new RVPs: A discussion took place to ask whether it would be possible to have a document for this. If there were such a document, the new RVPs’ job would be made easier. The President said that this would be a task for the Executive Committee.

Ruling of the Chair – Bob Campbell

Since we have new members on the Executive Council, I authorize the debate of the motion even though this subject has been brought to the table at previous Council meetings and was defeated.

Challenge to the Chair - Pamela Abbott

This subject was debated on the floor during previous Council Meetings and was defeated.

Brother Campbell stated that he had already given his ruling.

On a show of hands, the chair was sustained.

  • Recorded Vote #36.  MAIN MOTION DEFEATED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Campbell in the chair.

16. INFORMATION IN THE EVENT OF DEATH

m/s Denis Lalancette/Jean-Pierre Fraser

Whereas when a member (CRA worker) dies, there is often a lack of information regarding his/her rights and benefits when such an incident occurs; and

Whereas unions are there to help their members at the time of various events; and

Whereas there is often information that is not easily found (example: the amount allotted by the government at the time of death, as explained by the APSAR representative at our Presidents’ Conference in September); and

Whereas the members are often left to themselves during these events.

Be it resolved that the UTE produce a prospectus that includes the information needed for assisting the spouse or family at the time of a UTE member’s death; and

Be it further resolved that this prospectus include information on the benefits that the estate is to receive, upon the member’s death, from the employer, the UTE, the PSAC, without limiting other information that may be considered necessary.
Examples: What should the member receive from the CRA.
Potential of having insurance with the UTE or the PSAC (Coughlin)

Be it finally resolved that this information also be available on the UTE website.

m/s  Chris Aylward/Pamela Abbott

That this motion be referred to the Executive Committee.

  • MOTION TO REFER CARRIED.

17. REGIONAL CONFERENCES’ BUDGET - 2012

m/s Chris Aylward/Doug Gaetz

Be it resolved that the following be the Regional Budget allocations for the year 2012.

Total budget amount -  $380,000.00

 

Pacific

  13.46%

$  51,144.00

     

Rocky Mountain

  8.93%

$  33,917.00

     

Prairie

  8.66%

$  32,907.00

     

Greater Toronto

  7.39%

$  28,098.00

     

Southern & Western Ontario

  10.40%

$  39,517.00

     

Northern & Eastern Ontario

  9.16%

$  34,820.00

     

National Capital

  8.32%

$  31,634.00

     

Montréal

  10.21%

$  38,809.00

     

Québec

  9.95%

$  37,793.00

     
     

Atlantic

  13.52%

$  51,361.00

 

Total

100.00%

$380,000.00

  • Recorded Vote #37.  MOTION CARRIED.

18. ATTAWAPISKAT

m/s Adam Jackson/Denis Lalancette

Whereas the UTE has proven itself through its donations in times of international disaster and now finds a disaster in the very country we represent; and

Whereas the housing and living conditions in Attawapiskat have become intolerable to the point where the Red Cross is involved.

Be it resolved that UTE donate $5000.00 to the Attawapiskat cause.

  • Recorded Vote #38.  MOTION CARRIED.

19. ALBERTA FEDERATION OF LABOUR (AFL) WINTER SCHOOL

m/s  Lorne Roslinski/Gary Esslinger

Be it resolved that the Alberta Federation of Labour (AFL) Winter School be approved as a non-UTE event.

  • Recorded Vote #39.  MOTION CARRIED.

20. REGULATION 13.7

The motion was ruled out of order by the Chair as it had been dealt with at a previous Council meeting.

21.  BRENDA SKAYMAN - EXPENSES
ALBERTA FEDERATION OF LABOUR (AFL) WINTER SCHOOL

m/s Lorne Roslinski/Gary Esslinger

Be it resolved that UTE National pay two (2) expenses for Sister Brenda Skayman to attend the AFL Winter School (as a non UTE Event).

  • Recorded Vote #40.  MOTION DEFEATED.

22. OVER SPENDING OF BUDGET LINE ITEMS

m/s Chris Aylward/Doug Gaetz

That the following line items be approved for overspending:

Employees Benefits: President/Vice-President $3805.00
Professional Fees: Investment Management $2575.00
Office Expenses: Furniture & Equipment Purchases:  $10, 059.00 $

  • Recorded Vote #41.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the items under this section.

Brother Esslinger served notice to amend the agenda.

The meeting recessed at 5:00 p.m.


THURSDAY, DECEMBER 8TH, 2011

MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Campbell in the Chair.

Brother Esslinger withdrew his notice to amend the agenda.

The Executive Council Members went over the agenda items in preparation for the afternoon National Union Management Consultation Committee Meeting.

OPEN DISCUSSION

The Council members discussed the items under this section. 

To be carried over to the 2012 March Executive Council
27. SP6 - SP8 Work Experience Qualifications (P. Abbott)
28. Grievances (L. Roslinski)
29. PIPSC (P. Abbott)

The meeting adjourned at 1145.

______________________
Bob Campbell
National President
______________________
Chris Aylward
1st National Vice-President