Minutes of the Executive Council Meeting

Minutes of the Executive Council Meeting
March 9,10,11, 2026
MONDAY, MARCH 9, 2026
MORNING SESSION

 

1. CALL TO ORDER OF THE REGULAR MEETING

The Executive Council meeting was called to order at 9:10 a.m. with President Brière in the Chair. He welcomed Sister Wanda Dufty alternate for Brother Esslinger. Brother Esslinger’s reports will be postponed until he is back. We also welcomed the observers.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s D. Lanthier / E. Aristil

Sessions  
Monday

9:00 a.m. to 11:45 a.m. and 1:15 p.m. to 4:00 p.m.

4:00 p.m. to 5:00 p.m. Open item discussions
Tuesday 9:00 a.m. to 11:45 a.m. and 1:15 p.m. to 5:00 p.m.
Wednesday 9:00 a.m. to 11:45 a.m. and 1:15 p.m. to 5:00 p.m.
Lunch 11:45 a.m. to 1:15 p.m.
Health breaks 10:15 a.m. to 10:30 a.m. and 3:00 p.m. to 3:15 p.m.

Vote HOURS OF SESSION OF THE REGULAR MEETING: CARRIED

3. ADOPTION OF AGENDA

m/s D. Lanthier / K. Koch

New Business

Convention Nomination Committee

Convention Committees Appointments

Terms of Reference of Convention Committees

Convention Rules of Order

Convention Credentials Committee

Trusteeship report – Toronto North local 00048

Committee meetings- In person / virtual requests

 

ADDITIONS:

Open Items discussions
Motion: Open Items discussion
Motion: Authorization to launch a process for a new Communications and Media Officer position
Motion: Authorization to launch a process for an Office Manager position
Motion: Continuation for the process Labour Relations Officer
New By-Law Committees report

 

Open discussion Items

Subject to the timeline of the specified hours of session.

Hospitality suites Convention (M. Brière)
Equity / Human Rights position of Executive Council (A. Jackson)
NUMCC Strategy Discussion – New Commissionaire (K. Welgush)
Upcoming June NUMC (C. Crupi)
Paid Union Leave Time for Local Union Representatives (6400/6401 time) (P. Sleczkowski)
UTE APP (M. Brière)
Indigenous Training – IndSpire collaboration (K. Welgush)
Pension letters for members less than 2 years (C. Crupi)
Update- RVP 101 guide (M. Brière)

ADDITIONS:

NBoD (D. Gaetz)
Political Action Counter Services (J. Martel)
Headquarters UMCs’ (D. Lanthier)
Open Items discussion (C. Crupi)
CLC Convention (J. vanSydenborgh)
Messenger APP and protocol (K. Koch)
Update on MOU on taxability of damages (K. Welgush)

Vote AMENDED AGENDA: CARRIED

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETINGS (postponed)

Brother Gaetz took over the chair

5. PRESIDENT’S FOLLOW UP ITEMS

m/s M. Brière / A. Jackson

IN CAMERA

HEALTH BREAK

The meeting resumed at 10:40 a.m. with Brother Gaetz in the Chair.

5. PRESIDENT’S FOLLOW UP ITEMS (continued)

LUNCH BREAK

AFTERNOON SESSION

The session at 1:20 p.m. resumed with Brother Doug Gaetz in the chair.

5. PRESIDENT’S FOLLOW UP ITEMS (continued)

m/s M. Brière / A. Jackson

Be it resolved that the President’s follow up report be adopted.

  • Recorded Vote # 1: MOTION CARRIED UNANIMOUSLY

Brother Brière served notice to amend the agenda

6. REPORT OF THE PRESIDENT

m/s M. Brière / A. Jackson

Be it resolved that the President’s report be adopted.

  • Recorded Vote # 2: MOTION CARRIED UNANIMOUSLY

Brother Brière took over the chair.

7. REPORT OF THE 1st VICE-PRESIDENT

m/s D. Gaetz / A. Jackson

Be it resolved that the report of the 1st Vice President be adopted with modifications

  • Recorded Vote #3: MOTION CARRIED UNANIMOUSLY

8. REPORT OF THE 2nd VICE-PRESIDENT

m/s A. Jackson / D. Gaetz

Be it resolved that the report of the 2nd Vice- President be adopted with modifications.

  • Recorded Vote # 4: MOTION CARRIED UNANIMOUSLY

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s D. Lanthier / B. Oldford

Be it resolved that the activity reports of the RVPs and ARVPs be adopted with modifications.

  • Recorded Vote # 5 MOTION CARRIED

HEALTH BREAK

The session resumed at 3:20 with Brother Gaetz in the chair.

Brother Brière moves to amend the agenda under New Business to add the flowing motions:

m/s Marc Brière / J. Martel

Motion: Authorization to launch a process for a Communications and Media Officer position

CARRIED

Motion: Authorization to launch a process for an Office Manager position

CARRIED

Motion: Continuation for the process Labour Relations officer

CARRIED

10 a) REPORT OF THE EXECUTIVE COMMITTEE

m/s M. Brière / A. Jackson

Be it resolved that the report of the Executive Committee be adopted.

  • Recorded Vote # 6: MOTION CARRIED UNANIMOUSLY

Brother Brière returned in the chair.

10 b) REPORT OF THE STAFFING COMMITTEE

m/s C. Crupi / K. Koch

Be it resolved that the report of the Staffing Committee be adopted.

  • Recorded Vote # 7: MOTION CARRIED UNANIMOUSLY

OPEN DISCUSSION ITEMS

The meeting adjourned at 5:00 p.m.

 

TUESDAY, MARCH 10, 2026
MORNING SESSION

The meeting was called to order at 9:15 a.m. with Brother Brière in the chair. He gave an update on the expected winter storm and travel changes for the Presidents’ Conference.

10 c) REPORT OF THE BY-LAWS COMMITTEE

RECOMMENDATION #1 

m/s C. Crupi / K. Welgush 

Be it resolved that Executive Council support Recommendation #1, and that it be forwarded to UTE National Convention. 

Resolution of Record (New)  

EQUAL OPPORTUNITIES COMMITTEE 

WHEREAS, the Union of Taxation Employees recognizes its responsibility to promote fairness, inclusivity, and equitable treatment for all members, and acknowledges the need for a dedicated body to identify, address, and prevent discrimination, bias, and barriers to equal participation; and  

WHEREAS, the establishment of an Equal Opportunities Committee will provide structured oversight, guidance, and recommendations to ensure that organizational policies, practices, and programs reflect the principles of equity and equal opportunity for all individuals;  

BE IT RESOLVED THAT the number of members on the Equal Opportunities Committee consist of nine (9) members as follows:  

• Two (2) National Officers of which one (1) shall be appointed chairperson  

• One (1) member elected by the Local Presidents  

• One (1) member representing each of the following:  

  • Racialized members 
  • Pride  
  • Black members 
  • Women 
  • Persons with disabilities 
  • Indigenous peoples 

BE IT FURTHER RESOLVED THAT the Equal Opportunities Committee meet as required. 

Be it resolved that Recommendation #1 be adopted.

  • Recorded Vote # 8: MOTION CARRIED UNANIMOUSLY

RECOMMENDATION #2 

m/s C. Crupi / K. Welgush  

Be it resolved that Executive Council support Recommendation #2, and that it be forwarded to UTE National Convention. 

 

BY-LAW 8 – CONFERENCES 

Section 2 – Equal Opportunities Conferences  

(1) There shall be Equal Opportunities Conferences constituted in the following manner: 

  1. A National Conference shall normally be held in Ottawa the calendar year prior to the Convention; 
  2. the dates, location and regions attending the Regional Conferences held prior to the National Equal Opportunities Conference shall be recommended by the Equal Opportunities Committee and approved by the Executive Council; 
  3. the Chairperson of the Equal Opportunities Committee or their Alternate shall be the Chairperson of the National and Regional Conferences; 
  4. UTE shall fund two (2) members per Local as defined in Regulation; 
    1. Locals shall solicit participants from their membership and will ensure that at least one of those participants is a member of an equity group. 
  5. members of the Equal Opportunities Committee shall be funded by National to attend the National Conference and all Equal Opportunity Regional Conferences; 
  6. it will be the responsibility of the Equal Opportunities Committee to set the agenda and workshops for the Conferences.  Expenses related to the agenda, the workshops, and/or items for the Conferences require prior approval of the 1st Vice-President responsible for Finance, or in their absence the National President; 
  7. each Regional Equal Opportunities Conference shall normally be scheduled for two and a half (2 1/2) days on a Friday, Saturday and Sunday; 
  8. the National Conference shall normally be scheduled for two and a half (2 ½) days on a Friday, Saturday and Sunday; 
  9. members of the Executive Council shall be funded to attend the National Conference and the Regional Conferences in which their home Local has been assigned or to which Locals in their region have been assigned to attend; and 
  10. notwithstanding (d), members of UTE in good standing may attend at their own or Local’s expense, subject to space availability. 

Motion to deal with the bullet d.(2a) on its own and bullets g. and h. (2b) separately.

m/s D. Gaetz / J. vanSydenborgh

CARRIED

Be it resolved that Recommendation #2 be adopted.

  • Recorded Vote # 10: MOTION CARRIED

RECOMMENDATION #3 

m/s C. Crupi / K. Welgush 

Be it resolved that Executive Council support Recommendation #3, and that it be forwarded to UTE National Convention. 

BY-LAW 9 – CONVENTIONS  

Section 1 - Convention  

(1)  The Convention shall be the supreme governing body of UTE, subject to the limitation in Section 3. 

(2)  The Convention of UTE shall be held in the third calendar year following the last general Convention.  It shall be held on a date consistent with provisions of the Constitution of the PSAC.   

(3)  Only the Executive Council shall have the authority to determine the date and place of each Convention. 

(4)  Notice of the Convention shall be given to each Local by the National Office not less than six (6) months prior to the opening date of the Convention. Such notice will include but not be limited to:     

  1. dates and location of the Convention; 
  2. deadline for receipt in the National Office of resolutions; 
  3. deadline for receipt in the National Office of the names of the delegates to Convention and the alternate delegates; and 
  4. deadlines as noted in Sub-Sections (2) and (3) shall be by the close of business of the Presidents’ Conference preceding the Triennial Convention. 

(5)  For the purpose of representation at a Convention, each Local shall: 

  1. be entitled to one (1) delegate with full voting rights for each block of two hundred (200) members in good standing or fraction of this number during the calendar year preceding the Convention taking into account the month during which the number of members has been the highest for each UTE Local.  Hence, the month may be different depending on the Local.  Every delegate shall be a member in good standing of the Local. 
  2. for the purpose of replacing delegates at Convention, submit to the National Office the name and ranking of the alternate delegates.  Every alternate delegate shall be a member in good standing of the Local. 

(6)  

  1.  At least ninety (90) calendar days prior to the opening date of the Convention, the Executive Council shall appoint such Committees as may be necessary for the conduct of the business of the Convention. Committee assignment shall be made by the Executive Council and where possible such assignment will be in keeping with the request of the region or Local and include consideration based on equity.  Delegates to Committees shall be advised of the Committee composition at least thirty (30) calendar days prior to the opening date of the Committee meetings.  
  2. Where possible delegate representation from the same region shall be allocated uniformly among the various Committees established for Convention purposes.   

(7)  Travel expenses of delegates, named by a Local, shall be paid by UTE in accordance with Regulation.              

(8)  The cost of accommodation and per diems of the delegates at Conventions and all loss of salaries incurred as a result of attendance at the Convention shall be paid by UTE at the rate and under conditions determined by the Executive Council. Delegates missing a session of the Convention shall not be reimbursed for loss of salary for the period absent unless the Executive Council, after reviewing the circumstances, decides to authorize payment. 

(9) Each Officer of the Executive Council shall be considered a delegate and entitled to attend Conventions with full voting rights as provided in By-Law 9, Section 1 (5). Their expenses, including traveling expenses, shall be paid by UTE.  Regional Vice-Presidents shall be considered delegates from the region they represent.  The President and Vice-Presidents shall be considered delegates from the region in which they resided immediately prior to their initial election to the national position. 

(10) Each Local may send observers to attend the Convention Committees at their expense.   The President may limit the number of observers per Local, when space is limited.  The observer may address the Committees once on each resolution submitted by their Local for the purpose of explaining the rationale where the Local does not have a delegate. 

(11) The Executive Council shall submit their draft budget and Convention agenda to the member Locals at least sixty (60) days prior to the commencement of the Convention. 

(12)  UTE shall pay the transportation costs in accordance with By-Law 9, Section 1 (7) for one (1) observer per Local in order to attend the Convention.  

(13) UTE shall pay the transportation cost in accordance with By-Law 9, Section 7 as well as accommodation costs, loss of wages and per diem for one (1) observer to the UTE Convention from each Local having two hundred (200) or less members in good standing. 

(14) 

  1. The delegates to the PSAC Convention shall be elected during the UTE Convention. 
  2. The election shall be chaired by the Regional VicePresident or by a person appointed by the RVP at a regional caucus. 
  3. Any member in good standing of that region may stand for election.  However, only accredited Convention delegates of that region as defined in By-Law 9, Sections 1 (5) and (9) may nominate, second and vote for PSAC Convention delegates in that region. 
  4. Any member nominated who is not present shall have provided in writing their acceptance of the nomination. 

(15)  All matters and resolutions not dealt with by the Convention shall be referred to the Executive Council. 

Be it resolved that Recommendation #3 be adopted.

  • Recorded Vote # 11: MOTION CARRIED UNANIMOUSLY

RECOMMENDATION #4 

 m/s C. Crupi / K. Welgush 

Be it resolved that Executive Council support Recommendation #4 and that it be forwarded to UTE National Convention. 

BY-LAW 18 - DEFINITIONS 

In these By-Laws:  

"National Officers" means President, 1st Vice-President and 2nd Vice-President. 

"By-Laws" means the By-Laws (Statuts) of the Union of Taxation Employees. 

"Chairperson" (présidente ou président du comité) means a person who chairs a Committee of the Union of Taxation Employees. 

"Constitution" (Statuts de l’AFPC) as used in the English version of these By-Laws means the Constitution of the Public Service Alliance of Canada.  

"Convention" (Congrès) means a National Triennial Convention of the Union of Taxation Employees. 

"CRA" (ARC) means Canada Revenue Agency. 

Employer (Employeur) means Canada Revenue Agency and any labour organization. 

"Executive Council" (Conseil exécutif) means the National Executive Council of the Union of Taxation Employees. 

"Local" (Section locale) has the meaning conferred upon it by By-Law 6, Section 2.  

"May" (peut) the expression "may" as permissive.  

"Membership", "Honorary Membership", "Life Membership" (Membre, Membre honoraire et Membre à vie) in these By-Laws have the meanings conferred upon them by By-Law 3.  

"National Office" (Bureau national means the office of UTE located at 275 Bank Street, Suite 400, Ottawa ON  K2P 2L6 and all persons employed therein. 

"President" (Présidente ou president) means the President of the Union of Taxation Employees, unless specifically indicated otherwise.  

"PSAC" (AFPC) means the Public Service Alliance of Canada. 

"Shall” (doit) the expression "shall" is to be construed as imperative. 

"Special Convention" (Congrès extraordinaire) means a Special Convention of the Union of Taxation Employees. 

"Union business authorized by UTE" (Affaires syndicales autorisées par le SEI) means union business provided for in the present   By-Laws or any other union activities authorized by the President, or their designate or the Executive Council. 

"UTE" (SEI) means Union of Taxation Employees, a Component of the Public Service Alliance of Canada. 

"Vice-Presidents " (Vice-Présidentes et Vice-Présidents) means the National 1st and 2nd Presidents of the Union of Taxation Employees - Public Service Alliance of Canada. Presidents of the Union of Taxation Employees - Public Service Alliance of Canada.  

In these By-Laws, wherever the context indicates "masculine” it shall be deemed to include "feminine".   

NOTE: UTE supports gender neutral language.  The By-Laws have been updated accordingly.  However, in the event of an oversight where a reference to the masculine form has not been amended accordingly, such reference should be interpreted as meaning everyone. 

Sister Koch moves to send back to the committee with a recommendation. The Chair ruled against as this is a By-Law.

Be it resolved that Recommendation #4 be adopted.

  • Recorded Vote # 12: MOTION CARRIED UNANIMOUSLY

RECOMMENDATION #5 

 m/s Cosimo Crupi / K. Welgush 

Be it resolved that Executive Council support Recommendation #5 amended as follows: 

REGULATION NO. 20 - MEMBERS WITH DISABILITY DISABILITIES 

20.1 MEMBERS WITH DISABILITY DISABILITIES 

  1. UTE shall establish an assistance fund for Locals to ensure that members with disability disabilities are informed about union activities and given access to them. 
  2. A budget of ten thousand dollars ($10,000.00) per year shall allotted for this fund. 
  3. Financial assistance shall be defined as: charges for any accommodations to allow members with disability disabilities to participate in activities. 
  4. Union activities shall be defined as the following UTE Events:  Presidents’ Conference, Regional, Inter-Regional, Convention Committee Meetings, National Conferences, General Meetings of Locals and any other training activities. 
  5. Locals applying for this fund shall be asked to submit the following information in writing: 
    1. The type of activity, dates and location where the activity will take place, the amount or estimated amount of the request and; 
    2. The reason for requesting assistance. 
  6. The request for funding shall be submitted to the 1st Vice-President responsible for Finance for approval or in their absence, the President. 
  7. The Local, after spending the funds, shall submit an expense claim with all receipts. 

20.2  ACCESSIBILITY AND DISABILITIES 

  1. UTE shall complete a pre-assessment for accessibility of all facilities and technical aids required prior to the booking of a UTE sponsored event. 
  2. The pre-assessment shall be completed in consultation with a member of a UTE Equal Opportunities Committee, i.e. (Local, regional or national) as the event dictates. 
  3. All Conferences, Conventions and Caucuses held for members with disabilities, shall be accommodated with shall accommodate members with recognition for the need for dietary requirements, medication, mobility assistance, etc. (i.e. diabetics, brain tumor- require medication with or after scheduled meals). 

20.3  ALTERNATE FORMAT 

UTE will provide information and publications in alternate format to its identified members. 

Be it resolved that Recommendation #5 be adopted.

  • Recorded Vote # 13: MOTION CARRIED UNANIMOUSLY

RECOMMENDATION #6 

 m/s C. Crupi / K. Welgush 

Be it resolved that the Executive Council support the recommendation #6 and that it be forwarded to UTE National Convention. 

Guiding Principles and Practices of the Union of Taxation Employees 

EMPLOYEE ASSISTANCE PROGRAM (EAP) – REFERRAL AGENTS 

The issue of UTE union representatives becoming Referral Agents has been considered and debated on numerous occasions. UTE’s position has been and continues to be that our union representatives shall not be Referral Agents.  To this, our position has been stated as follows: 

“We feel that the role of a Referral Agent is very different than that of a Union Representative. We do not believe that Union Representatives should be or could be Referral Agents. Union representatives are trained to give advice, to guide, to resolve situations, to speak on behalf of our members, to represent, to intervene etc. Referral Agents are not mandated to do any of these roles. It would be very difficult to listen to someone and not to offer help to resolve his/her situation.” 

We believe that it is not possible to balance these two roles and to have to decide which role is appropriate for a given situation. Therefore, a UTE Union Representative cannot act as a Referral Agent. Should a Union Representative wish to become a Referral Agent, he/she they will be asked to resign from his/her their union position. 

Referral back to the committee with instructions to remove entirely because CRA does not have any Referral Agents anymore.

m/s D. Gaetz / A. Jackson

CARRIED

10 d) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s D. Lanthier / A. Jackson

Be it resolved that the report of the Technological Change Committee be adopted.

  • Recorded Vote # 14: MOTION CARRIED UNANIMOUSLY
10 e) REPORT OF THE WELL-BEING COMMITTEE

m/s E. Aristil / P. Sleczkowski

Be it resolved that the report of the Well-Being Committee be adopted.

  • Recorded Vote # 15: MOTION CARRIED UNANIMOUSLY
 
LUNCH
AFTERNOON SESSION

The session was called back to order at 1:25 p.m. with President Brière in the Chair.

 

10 c) REPORT OF THE BY-LAWS COMMITTEE (continued)

On the referral back to the committee: the committee met and proposed to remove   

EMPLOYEE ASSISTANCE PROGRAM (EAP) – REFERRAL AGENTS in the Guiding Principles and Practices of the Union of Taxation Employees 

Guiding Principles and Practices of the Union of Taxation Employees 

EMPLOYEE ASSISTANCE PROGRAM (EAP) – REFERRAL AGENTS 

The issue of UTE union representatives becoming Referral Agents has been considered and debated on numerous occasions. UTE’s position has been and continues to be that our union representatives shall not be Referral Agents.  To this, our position has been stated as follows: 

“We feel that the role of a Referral Agent is very different than that of a Union Representative. We do not believe that Union Representatives should be or could be Referral Agents. Union representatives are trained to give advice, to guide, to resolve situations, to speak on behalf of our members, to represent, to intervene etc. Referral Agents are not mandated to do any of these roles. It would be very difficult to listen to someone and not to offer help to resolve his/her situation.” 

We believe that it is not possible to balance these two roles and to have to decide which role is appropriate for a given situation. Therefore, a UTE Union Representative cannot act as a Referral Agent. Should a Union Representative wish to become a Referral Agent, he/she they will be asked to resign from his/her their union position. 

Be it resolved that the removal be adopted.

  • Recorded Vote # 16: MOTION CARRIED UNANIMOUSLY

Be it resolved that the report of the Bylaws Committee be adopted with modifications

  • Recorded Vote # 17: MOTION CARRIED UNANIMOUSLY
10 f) REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s D. Gaetz / B. Oldford

Be it resolved that the report of the Health & Safety Committee be adopted.

  • Recorded Vote # 18: MOTION CARRIED UNANIMOUSLY
10 g) REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s K. Koch / E. Aristil

Be it resolved that the report of the Equal Opportunities Committee be adopted.

  • Recorded Vote # 19: MOTION CARRIED UNANIMOUSLY
10 h) REPORT OF THE HONOURS AND AWARDS COMMITTEE (postponed)
10 i) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s J. vanSydenborgh / J. Martel

Be it resolved that the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote # 20: MOTION CARRIED UNANIMOUSLY
1 j) REPORT OF THE FINANCE COMMITTEE

m/s D. Gaetz / J. Martel

RECOMMENDATION #1:

m/s D. Gaetz / J. Martel

Be it resolved that the following line items be approved for overspending:

DATE LINE ITEM DESCRIPTION EXPLANATION BUDGET ACTUAL OR EXPECTED PREVIOUS OVERAGE NEW/ADDITIONAL OVERAGE
31-Dec-25 Salary: President Over budget approval 148,372.00 148,753.48

 

381.48
31-Dec-25 Salary: 1st VP Over budget approval 126,863.00 127,484.67

 

621.67
31-Dec-25 Retirement Leave Over budget approval 37,006.00 50,614.17

 

13,608.17
31-Dec-25 Executive Council & UMC Over budget approval 263,078.00 435,697.91

105,000.00

67,619.91
31-Dec-25 Federations of Labour Over budget approval 10,000.00 19,353.81

 

9,353.81
  • Recorded Vote # 21: MOTION CARRIED UNANIMOUSLY

Be it resolved that the Finance Committee report be adopted

  • Recorded Vote # 22: MOTION CARRIED UNANIMOUSLY
10 k) REPORT OF THE COMMUNICATIONS COMMITTEE (postponed)
10 l) REPORT OF THE BARGAINING COMMITTEE

m/s A. Jackson / J. Martel

Be it resolved that the report of the Bargaining Committee be adopted.

  • Recorded Vote # 23: MOTION CARRIED UNANIMOUSLY
10 m) REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s J. Martel / E. Aristil

Be it resolved that the report of the Political Action Committee be adopted.

  • Recorded Vote # 24: MOTION CARRIED UNANIMOUSLY
10 n) REPORT OF THE CALL CENTRE COMMITTEE

m/s B. Oldford / K. Welgush

Be it resolved that the report of the Call Centre Committee be adopted with modifications.

  • Recorded Vote # 25: MOTION CARRIED UNANIMOUSLY

HEALTH BREAK

The meeting resumed at 2:55 p.m. with Brother Brière in the chair.

10 o) REPORT OF THE UNION MANAGEMENT APPROACH COMMITTEE

m/s J. vanSydenborgh / D. Lanthier

Be it resolved that the report of the Union Management Approach Committee be adopted.

  • Recorded Vote #26: MOTION CARRIED UNANIMOUSLY
10 p) REPORT OF THE AD HOC STRUCTURE REVIEW COMMITTEE (postponed)
10 q) REPORT OF THE STRIKE BREAKERS COMMITTEE

m/s A. Jackson / G. Esslinger

Be it resolved that the report of the Strike Breakers Committee be adopted.

  • Recorded Vote # 27: MOTION CARRIED UNANIMOUSLY

11. ADOPTION OF FINANCIAL STATEMENTS

m/s D. Gaetz / J. Martel

Be it resolved that the Financial Statements as of December 31, 2025, be adopted.

  • Recorded Vote # 28: MOTION CARRIED UNANIMOUSLY

12. EXPENSE CLAIMS OVER 90 DAYS

m/s D. Gaetz / J. Martel

Be it resolved that the expense claim over 90 days # 1 be approved.

  • Recorded Vote # 29: MOTION CARRIED UNANIMOUSLY

Be it resolved that the expense claim over 90 days # 2 be approved.

  • Recorded Vote # 30: MOTION CARRIED UNANIMOUSLY

13. COLLECTIVE BARGAINING (Discussion)

 

NEW BUSINESS

14. TRUSTEESHIP REPORT – TORONTO NORTH 00048

Report of the Trustee
Toronto North Local 00048
MARCH 2026

UTE Local 00048 – Since last Executive Council Meeting, I have actioned the

following items:

  • Followed up that members were transferred to the three other locals in the Greater

Toronto Region: Local 00001 Toronto East, Local 00013 Toronto Centre, and

Local 00051 Toronto West.

  • Received the final accounting for Local 00048 Toronto North
  • Released all assets, funds, and records of Local 00048 to the UTE National Office for disbursement to the three other locals in the Greater Toronto Regions as detailed above.

Final Notation

Let this serve as my final Trusteeship Report as the Trustee of Local 00048 as the Trusteeship and Local have been dissolved. The members have been transferred to their respective locals. The assets, funds, and records have been formally released into the custody of UTE National for distribution to the locals who are now responsible for the needs of our members.

I would like to thank the former Executive of Local 00048 for their assistance over the past number of months as well as to thank the general membership for their patience during such an emotionally difficult time. Additionally, it is important to note my most sincere thanks to Sister Pattrell Jones, Sister Andria Cullen and Brother Doron Jacob and the respective Executives of Local 00001, Local 00013, and Local 00051. The dedication, support, and efforts of everyone were invaluable to me in managing this Trusteeship and subsequent transition.

Be it resolved that the report of the Trustee of Toronto North Local 00048 be adopted.

  • Recorded Vote # 31: MOTION CARRIED UNANIMOUSLY

15. CONVENTION NOMINATION COMMITTEE

m/s     Doug Gaetz / Adam Jackson

BE IT RESOLVED THAT the Executive Council appoints the following members on the 2026 Convention Nomination Committee.

Chair of the committee: Brother Jean Bergeron

Co-Chairs of the committee: Sister Betty Bannon and Brother Marcel Bertrand.

  • Recorded Vote # 32: MOTION CARRIED UNANIMOUSLY

The meeting adjourned at 5:00 p.m.
 

WEDNESDAY, MARCH 11, 2026
MORNING SESSION

The meeting was called to order by president Brière at 10:15 a.m.

He spoke on the situation with flight cancelations because of the storm. Some participants will join the conference virtually instead.

10 h) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s G. Esslinger / E. Aristil

Be it resolved that the report of the Honours and Awards Committee be adopted.

  • Recorded Vote # 33: MOTION CARRIED UNANIMOUSLY
10 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s G. Esslinger / P. Sleczkowski

Be it resolved that the report of the Communications Committee be adopted.

  • Recorded Vote # 34: MOTION CARRIED UNANIMOUSLY

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETINGS (postponed)

10 p) REPORT OF THE AD HOC STRUCTURE REVIEW COMMITTEE

m/s G. Esslinger / J. Martel

Procedural point of order: Brother Crupi, Chair of the By-Laws Committee stated that the Be it resolved language in recommendations 1,2,3,4,6,7 should reflect that this a proposed change to a By-Law that needs to go back to convention.

Procedural point of order: Brother Gaetz asked to refer back to the Committee.

Point of order: Brother Welgush stated that these recommendations should come from the By-Laws Committee. The Chair ruled against. Brother Welgush asked to record his disagreement with the ruling and challenges the Chair.

VOTE: the challenge is sustained

All recommendations will go to the By-Laws Committee

By-Laws Committee will review at noon.

HEALTH BREAK

The meeting resumed at 10:30 a.m. with Brother Brière in the Chair.

10 p) REPORT OF THE AD HOC STRUCTURE REVIEW COMMITTEE

m/s G. Esslinger / J. Martel

Be it resolved that the report of the Ad Hoc Structure Committee be adopted.

  • Recorded Vote #35: MOTION CARRIED UNANIMOUSLY

16. CONVENTION COMMITTEE APPOINTMENTS

m/s     Doug Gaetz / Adam Jackson

BE IT RESOLVED THAT the attached Convention Committee Appointments be adopted:

Bargaining
Finance
General
By-Laws

m/s J. vanSydenborgh / D. Lanthier

Brother vanSydenborgh proposed an amendment to move Iain Auld from the Bargaining Committees to the Bylaws Committee.

CARRIED

m/s C. Crupi / Sleczkowski

Brother Crupi proposed an amendment to move Jackie Whyman from the General Committee to the Finance Committee

CARRIED

m-s C. Crupi / Sleczkowski

Brother Crupi proposed an amendment to move Tammy Veltri from the Bargaining Committee to the General Committee

CARRIED

m/s P. Sleczkowski / C. Crupi

Sister Sleczkowski proposed an amendment to move Doron Jacob from the Bargaining Committee to the General Committee.

CARRIED

  • Recorded Vote #36: MOTION CARRIED

17. TERMS OF REFERENCE OF CONVENTION COMMITTEES

m/s     Doug Gaetz / Adam Jackson

BE IT RESOLVED THAT the following Terms of Reference of Convention Committees be adopted:

  1. Terms of Reference:
    1. The Committees will recommend concurrence or non-concurrence, to the delegates of all resolutions placed before them. Unanimous recommendation shall be recorded when such is the case;
    2. The Committee shall not themselves originate or include in their report any new resolutions;
    3. Each Committee shall produce a written report;
    4. All decisions of the Committees shall be by majority vote, with the chairperson having a deciding vote in case of a tie;
    5. The Committees may recommend the combination of two or more similar resolutions into one resolution, and shall themselves produce the recommended wording of the composite resolution;
    6. The Committees may recommend concurrence on one or two or more similar resolutions and the others voided on the grounds that their full intent is embodied in the recommended resolutions;
    7. The Committees may recommend the separation of resolutions into two or more resolutions, and shall themselves produce such divided resolutions;
    8. The Committees shall not, in any combination, separation, rewording of resolutions, or production of composite or divided resolutions, in any way change, diminish or expand the full intent and thrust of the original resolutions so affected.  The Committee shall be permitted for clarity and translation purposes only (in consultation with the submitting local) to reword resolutions, provided that such rewording does not diminish or expand the full intent and thrust of the original resolution;
    9. The Committees shall clearly identify all original resolutions that have been combined, divided or embodied in resolutions;
    10. When a resolution affects the work of another Committee, immediate liaison should be established with the other Committee to advise accordingly; and
    11. Committee chairperson will present to convention, resolutions in order of priority as concurred in by Committee members. Such a priority should consider recognition of those resolutions which were ‘dissent’ recorded.
  • Recorded Vote #37: MOTION CARRIED

18. CONVENTION RULES OF ORDER

m/s     Doug Gaetz / Adam Jackson

BE IT RESOLVED THAT the following Rules of Order be submitted to the Convention for adoption:

GENERAL SUMMARY

1. The President or their designate shall take the Chair at the time specified and shall preside at all sessions.

2. Hours of sittings of meetings of the Union of Taxation Employees shall be determined by the appropriate bylaws or regulation. In the absence of such rule, hours of sittings shall be determined by the meeting itself on recommendation of the Chair.

3. When a member wishes to speak they will wait to be recognized by the Chair. They will then give their name and the body they represent, state the purpose for which they rise and confine their remarks to the question at issue.

  1. Speeches shall normally be limited to three (3) minutes.

5. A member shall not speak more than once upon a subject until all who wish to speak have had an opportunity to do so.

6. A member shall not interrupt another, except to rise to a point of order or question of privilege.

7. If a member is called to order, they shall, at the request of the Chair, take their seat until the question of order has been decided.

8. Should a member persist in unparliamentary conduct, the Chair will be compelled to name them and submit their conduct to the judgment of the meeting. In such case, the member whose conduct is in question should explain and then withdraw and the meeting will then determine what course to pursue in the matter.

9. When a motion has been made and seconded, the Chair shall state the motion and then ask: “Are you ready for the question?”

10. Any member may appeal a decision of the Chair and the appeal shall require a seconder. Immediately and without debate, except that the appellant and the Chair may give their reasons for the appeal and the decision respectively, the Chair shall put the question: “Shall the decision of the Chair be sustained?”

11. In the event of a tie vote on any matter other than the election of officers, the Chair may cast a deciding vote. The Chair shall not take part in a debate unless they leave the Chair. Having left the Chair, they shall not return to it until the matter in question has been disposed of.

12. When the “previous question” is moved and seconded, no further discussion is permitted on a main motion or amendment and the Chair must take a vote of the motion for the previous question immediately by asking “shall the question be now put?” If a two-thirds majority vote “that the question be now put”, the motion or amendment shall be put without debate. If the motion to put the question is not passed by a two-thirds majority vote, discussion will continue on the motion or amendment. The previous question cannot be proposed by a person who has spoken on the motion or the amendment.

13. (a) Any motion or amendment to a motion may be amended, provided the amendment is relevant to the question and does not have the effect of simply negating the question. If an amendment to an amendment has been moved and seconded, the Chair will not entertain any further amendments until the amendment to the amendment has been disposed of.

(b) Amendments are always voted on in reverse order to their introduction. That is, the amendment to the amendment must be disposed of before the amendment, and the amendment must be voted on before the main motion. Whether or not the amendments have carried, the main motion must always be vote on; otherwise the principal question remains undecided.

14. Committees may combine resolutions or prepare a composite resolution to cover the intent of the question at issue. Reports of committees are not subject to amendment by the meeting but a motion to refer back to the committee for reconsideration and direction shall be in order. Committees shall not sit while a meeting is in session, unless a majority of the members approve such action. On presenting the committee’s recommendation to the meeting, the Chair of the Committee shall present a motion in the following form: “I move, seconded by (name of Co-chairperson of the Committee) concurrence (or non-concurrence) in Resolution No...” or “I move, seconded by (name of Co-chairperson of Committee) concurrence in Resolution No..., as amended by the Committee” or, “I move, seconded by (name of Co-chairperson of Committee) concurrence in composite Resolution No..., as prepared by the Committee” or, “I move, seconded by (name of Co-chairperson of Committee) acceptance of the Committee recommendations”.

15. A motion to refer, if seconded, may be debated only as to the propriety or advisability of such referral but not as to the main question. A motion to refer may include instructions to the committee or officer to which the motion is referred.

16. The report of a committee, when adopted, becomes the decision of the meeting which adopted it.

17. The following motions shall be in order at any time and in the order stated:

(a) To adjourn (not debatable).

(b) To recess (not debatable).

(c) Question of privilege (the Chair must rule immediately before going on to further business).

(d) Point of order (the Chair must rule immediately before going on to further business).

(e) To lay on the table (not debatable).

(f) To put the previous question (not debatable).

(g) To postpone to a future time (debatable only as to propriety or advisability).

None of these motions shall be moved a second time until there has been an intermediate proceeding of business dealt with by the meeting.

18. A motion may be reconsidered providing the mover and seconder of the motion to reconsider voted with the prevailing side, and notice of motion has been given for reconsideration at the previous sitting. A motion to reconsider shall require a two-thirds majority to pass.

19. 

(a) If the results of a voice vote or a vote taken by a show of hands as announced by the Chair is doubted, upon request of any member a standing vote may be ordered.

(b) A vote by secret ballot shall be taken only on a substantive motion at the request of any five of the members present.

(c) A vote by secret ballot shall not be permitted on a procedural or dilatory motion with one exception: if the initial question was resolved by a secret ballot, a secret ballot will be permitted on a motion of reconsideration.

(d) Once the Chair has called the question, it shall not be in order to request a secret ballot.

(e) When a standing vote or a vote by secret ballot has been ordered, no adjournment or recess shall take place until the results have been announced. The Chair shall cause to have the number of members voting in the affirmative and the negative recorded.

20. When a standing vote or a vote by secret ballot has been called by the Chair, no one, except with permission of the Chair, shall be permitted to enter or leave the floor until the results of the vote have been announced.

21. None but accredited members of the Union of Taxation Employees and authorized members of the staff shall be permitted on the meeting floor during the business sessions.

22. A majority of members at the meeting may request, and have ordered, a recorded vote. Upon receiving such request, the Chair shall require the secretary to call the roll and record the names of those members voting in the affirmative and in the negative. 

23. Proposals and other matters of business submitted after the closing date of the receipt of resolutions will be referred to the meeting and be dealt with as late resolutions as the last order of business. The meeting will refer them to the appropriate convention committee.

24. All motions calling for the expenditure of money shall be placed in writing, which will serve as a “notice of motion” and together with all proposals and amendments referring to same, shall be referred to the appropriate committee or officer responsible for finances, for consideration before any vote is entertained thereon. For meetings of the Executive Council a verbal “notice of motion” will suffice.

25. A motion to limit the debate shall be in order once the Chair has stated the question. It must be moved and seconded and is not debatable. A motion to limit debate may limit the number of speakers or the time allotted and the motion must so state. Such a motion shall require a two-thirds majority to pass.

26. Election of officers shall be conducted in accordance with the By-laws and regulations of the Union of Taxation Employees.

27. In calling for further nominations from the floor the Chair of the Nominations Committee will declare nominations closed after calling “Are there any further nominations?” Three times, without response.

28. The Chair of the Nominations Committee will announce after each vote by secret ballot:

(a) the number of ballots cast,

(b) the number of ballots cast for each candidate, and

(c) the number of spoiled ballots, if any.

29. Each candidate for an office shall have the privilege of nominating a scrutineer who shall be entitled to observe all phases of the election and the counting of ballots for that particular office.

30. In the event of a close decision, it will be in order for a member to request a recount. If the Chair of the Nominations Committee rules against a recount, their ruling may be appealed in the same manner as the ruling of the Chair may be appealed under rule number 10.

31. Quorums shall be determined by the appropriate By-Laws or Regulations governing the body in session.

32. Bourinot’s Rules of Order shall govern in all matters not regulated by the rules set out above.

  • Recorded Vote #38: MOTION CARRIED

19. CONVENTION CREDENTIAL COMMITTEE

m/s     Doug Gaetz / Adam Jackson

BE IT RESOLVED THAT the Executive Council appoints the following members on the 2026 Convention Credential Committee:

Brother Eddy Aristil and Sister Patricia Sleczkowski.

Recorded Vote #39: MOTION CARRIED

20. COMMITTEE MEETINGS IN-PERSON/VIRTUAL REQUESTS

m/s C. Crupi / B. Oldford


LUNCH BREAK
AFTERNOON SESSION

The meeting resumed at 1:15 p.m. with Brother Brière in the chair

Brother Crupi served notice to amend the agenda

20. COMMITTEE MEETINGS IN-PERSON/VIRTUAL REQUESTS

(continued)

m/s C. Crupi / B. Oldford

Whereas committee meetings within Union of Taxation Employees organization prior to the pandemic were normally conducted in-person;

Whereas the pandemic changed the way business was conducted and has demonstrated that virtual tools can used to conduct some meetings effectively;

Whereas the Union is looking at ways to reduce financial expenditures and as council we should be looking at better ways to spend the members money;

Be it resolved that the template provided to Committee Chairs to request approval to hold a committee meeting be amended to include a drop-down box to indicate whether the meeting will be in-person or virtual; and

Be it further resolved that all requests for an in-person meeting must include a rationale as to why the meeting needs to take place in person; and

  • Recorded Vote # 40: MOTION CARRIED

Brother Crupi motioned to amend the agenda to add new By-Law Committees report in New Business

m/s C. Crupi / K. Welgush

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETINGS

m/s K. Koch / G. Esslinger

Be it resolved that the minutes of the Executive Council meeting of December,2025, be adopted

  • Recorded Vote # 41 MOTION CARRIED UNANIMOUSLY

21. OPEN DISCUSSION ITEMS

m/s C. Crupi / K. Welgush

HEALTH BREAK

The meeting resumed at 2:50 p.m. with President Brière in the chair.

21. OPEN DISCUSSION ITEMS (continued)

m/s C. Crupi / K. Welgush

Whereas during council meetings “open discussion item’s” submitted by council are only allocated 1 hour at the end of the first day of session and subsequently once all council business is completed;

Whereas “open discussion item’s” are when new ideas are discussed, when future plans are considered and it allows for a fulsome discussion without a formal resolution;

Whereas history has shown that not all “open discussion item’s” are dealt within the limited timeframe;

Be it resolved that if “open discussion item’s” are not completely dealt with, that council reconvene a virtual special council meeting prior to the next regular sitting of executive council to go through all remaining outstanding “open discussion item’s”.

  • Recorded Vote # 42 MOTION CARRIED

Brother Gaetz took over the Chair.

22. MOTION – LAUNCHING A PROCESS FOR A COMMUNICATIONS / WEB OFFICER

POSITION

m/s Marc Brière / A. Jackson

BE IT RESOLVED THAT the Executive Council approve the launch of a staffing process to fill a bilingual Communications/Web Officer position for a term of twelve (12) months.

BE IT FURTHER RESOLVED THAT the Executive Council approve an overspending for the budget line item “National Office Staff” in the amount of $104,506 plus benefits.

  • Recorded Vote # 43 MOTION CARRIED UNANIMOUSLY

23. MOTION – LAUNCHING A PROCESS FOR AN OFFICE

MANAGER POSITION

m/s Marc Brière /

BE IT RESOLVED THAT the Executive Council approve the launch of a staffing process to fill a bilingual indeterminate Office Manager position.

BE IT FURTHER RESOLVED THAT the Executive Council approve an overspending for the budget line item “National Office Staff” in the amount of $144,476 plus benefits.

  • Recorded Vote # 44 MOTION CARRIED UNANIMOUSLY

24. MOTION – CONTINUATION OF THE SELECTION PROCESS FOR A

LABOUR RELATIONS OFFICER POSITION

m/s Marc Brière /

BE IT RESOLVED THAT the Executive Council approve an overspending for the budget line item “National Office Staff” in the amount of $123,314 plus benefits to add a labour relations officer position.

  • Recorded Vote # 45 MOTION CARRIED UNANIMOUSLY

OPEN DISCUSSION ITEMS

NEW REPORT OF THE BYLAWS COMMITTEE

RECOMMENDATION 1

m/s C. Crupi / K. Welgush

Be it resolved that the following changes in By-Law 7, Section 1 (1) be approved by Executive Council to be forwarded to UTE National Convention for ratification

Section 1 - Executive Council

(1) Composition of the Executive Council:

The Executive Council shall consist of: 

  1. President;
  2. 1st Vice-President;
  3. 2nd Vice-President; and
  4. Vice-President – Equal Opportunities; and
  5. Ten (10) Regional Vice-Presidents permanently employed in and representing regions as provided by Regulation.
  • Recorded Vote # 46 MOTION CARRIED UNANIMOUSLY

RECOMMENDATION 2

m/s     C. Crupi / K. Welgush

Be it resolved that the following changes to By-Law 7, Section 2 (1) be approved by Executive Council to be forwarded to UTE National Convention for ratification

Section 2 - Executive Committee

  1. President;
  2. two (2) Vice-Presidents; and 1st Vice-President;
  3. one (1) Regional Vice-President selected by the Regional Vice-Presidents to serve for a period of time determined by the Regional Vice-Presidents. 2nd Vice-President; and
  4. one (1) Regional Vice-President selected by the Regional Vice-Presidents to serve for a period of time determined by the Regional Vice-Presidents.
  • Recorded Vote # 47 MOTION CARRIED UNANIMOUSLY

RECOMMENDATION 3

m/s     C. Crupi / K. Welgush

Be it resolved that the following changes to By-Law 10 be approved by Executive Council to be forwarded to UTE National Convention for ratification

10) Duties of Officers

Add a new Section 5 (see below):

Section 5 - The Vice-President responsible for Equal Opportunities shall:

  1. be the Chairperson of the Standing Equal Opportunities Committee;
  2. presides at all meetings of the Equal Opportunities committee;
  3. attends all meetings of the Executive Council;
  4. be the Chairperson at the UTE National Equal Opportunities Conference and at all UTE Regional Equal Opportunities Conferences;
  5. is responsible for equity issues in the UTE;
  6. establishes and maintains contact with the Equal Opportunities local representatives;
  7. co-ordinates the efforts of the Equal Opportunities committee;
  8. provides advice to the UTE on equity issues;
  9. performs other duties assigned by the President;
  10. represents the UTE on the PSAC National Human Rights Committee;
  11. must be a member of the equity-seeking groups.

Be it Further Resolved that the current Section 5 be renumbered as Section 6.

  • Recorded Vote # 48 MOTION CARRIED UNANIMOUSLY

RECOMMENDATION 4

m/s     C. Crupi / K. Welgush

Be it resolved that the following changes to Regulation 8 be approved by Executive Council to be forwarded to UTE National Convention for ratification

Add a new Section 3 (see below):

(3) The Vice-President – Equal Opportunities:

  1. may attend as an observer one meeting of the PSAC National Board of Directors each year;
  2. participates in committee meetings when required;

Be it Further Resolved that the current Section 3 be renumbered as Section 4.

  • Recorded Vote # 49 MOTION CARRIED UNANIMOUSLY

RECOMMENDATION 5

m/s     C. Crupi/ K. Welgush

Be it resolved that regulation 10.1 GENERAL be amended as follows:

  1. GENERAL

3. The President be an ex-officio member of the National Bargaining Committee and the PSAC/UTE CRA Negotiating Team.

  • Recorded Vote # 50 MOTION CARRIED UNANIMOUSLY

RECOMMENDATION 6

m/s     C. Crupi / K. Welgush

Be It Resolved That the following changes to Regulation10.3 be approved by Executive Council to be forwarded to UTE National Convention for ratification

10.3.1 Composition

This Committee is made up of:

  1. Four (4) members of the Standing Bargaining Committee;
  2. Five (5) Regional Vice-Presidents as appointed by the Executive Committee:; and
  3. Vice-President – Equal Opportunities.
  • Recorded Vote # 51 MOTION CARRIED

RECOMMENDATION 7

m/s     C. Crupi / K. Welgush

Be it resolved that the following changes to regulation 10.4 be approved by Executive Council to be forwarded to UTE National Convention for ratification

10.4  PSAC/UTE CRA NEGOTIATING TEAM

10.4.1 Composition

  1. (a) the first seat is allocated to the 2nd Vice-President;
    (b) the second seat is allocated to the Regional Vice-President appointed by the Executive Council who is the Co-Chairperson of the Standing Bargaining Committee;

(c) the third seat is allocated to the Vice-President – Equal Opportunities;

(c) (d) all other available seats will be selected from the other members of the National Bargaining Committee.

  1. The selection of the PSAC/UTE CRA Negotiating Team members in (c) (d) is done by the President; the 2nd Vice-President and the Regional Vice-President appointed by the Executive Council who is the Co-Chairperson of the Standing Bargaining Committee.
  • Recorded Vote # 52 MOTION CARRIED

RECOMMENDATION 8

m/s     C. Crupi / K. Welgush

Be it Resolved that regulation 3.1 d) be amended as follows:

  1. For the purpose of voting for the Call Centre positions, the following Locals are considered to be Call Centres: 

St. John’s TSO 90001
Saint John 60005
Montreal 10008
Toronto North 00048
Hamilton 00014
Ottawa Technology Centre 70030
Ottawa East 70001
Calgary Call Centre 30022
Edmonton 30025
Pacific Region Call Centre 20050
Surrey TC 20029
Shawinigan TC 10005

  • Recorded Vote # 53 MOTION CARRIED UNANIMOUSLY

RECOMMENDATION 9

m/s C. Crupi / K. Welgush

Be it resolved that the following changes to Resolutions of Record 2,7,14,25 be approved by Executive Council to be forwarded to UTE National Convention for ratification

2. FINANCE COMMITTEE RECOMMENDATIONS AT CONVENTION  

Resolutions of Record  

Recommendations arising out of the review of the financial statements:  

1. More documentation available to delegates in advance of a Convention as follows:  

a. statements showing the budget, actual and variance amounts with reasons for the differences;  
b. list of accounts and groupings that relate to the Financial Statements;  
c. more analysis such as Grievance and Appeal costs in relation to wages, per diem, transportation; etc.  
d. more analysis of the overall total travel, hotel, etc. in relation to account groupings.  

2. Increase rationale for budgetary items (inflation, assumptions).  

3. More commentary by the internal auditors.  

4. Written policy on reimbursement of expenses.  

5. Review of all expense claims paid by at least two elected officials (Vice-president for Finance and the other on a rotating basis).   

6. More consistent order re Financial Statements and budget.  

7. Regional Conference budget allocation.  

Adopted July 1984 / Reaffirmed July 1987  

7. TRANSLATION OF DOCUMENTS  

Resolutions of Record  

BE IT RESOLVED THAT the President of UTE obtains from PSAC and Revenue Canada, Taxation the Canada Revenue Agency official responses in both languages to its bilingual requests without the translation having to be done by UTE.  

Adopted September 1992  

14. PRESIDENTS’ CONFERENCE EVALUATION  

Resolutions of Record  

WHEREAS several persons comment on the way the Presidents’ Conference is operating and that such comments could be useful to improve future conferences.  

BE IT RESOLVED THAT BE IT RESOLVED THAT the National President bring to the Executive Council meeting following the Presidents’ Conference all evaluations received and that a compilation and/or summary of such be prepared for purposes of analysis by the Executive Council so that all suggested improvements be made, as necessary.  

Adopted March 1998  

25. NATIONAL POLICY ON LANGUAGE  

Resolutions of Record  

BE IT RESOLVED THAT BE IT RESOLVED THAT UTE develop and adopt a National Policy that UTE does not endorse creation of this National Third Language Directory and that the employer cease making the request for employees.  

Adopted September 2006  

  • Recorded Vote # 54 MOTION CARRIED UNANIMOUSLY

Be it resolved that the report of the By-Laws Committee be adopted.

  • Recorded Vote # 55 MOTION CARRIED UNANIMOUSLY

The meeting adjourned 6:20. p.m.