Minutes of the Executive Council Meeting

Minutes of the Executive Council Meeting
December 8,9,10,11, 22 2025

MONDAY, DECEMBER 8, 2025 — MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The Executive Council meeting was called to order at 9:25 a.m. with President Brière in the Chair.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s B. Oldford / D. Lanthier

Brother Crupi proposed an amendment to change the Wednesday start to 10:00 a.m.

m/s C. Crupi / K. Koch

Be it resolved that the amended hours of session be as follows:

CARRIED

Sessions  
Monday 9:00 a.m. to 11:45 a.m. and 1:15 p.m. to 4:00 p.m.
4:00 p.m. to 5:00 p.m. Open item discussions
Tuesday 9:00 a.m. to 11:45 a.m. and 1:15 p.m. to 4:00 p.m.
Wednesday 10:00 a.m. to 11:45 a.m. and 1:15 p.m. to 5:00 p.m.
   
Lunch 11:45 a.m. to 1:15 p.m.
   
Health breaks 10:15 a.m. to 10:30 a.m. and 3:00 p.m. to 3:15 p.m.

Vote HOURS OF SESSION OF THE REGULAR MEETING: CARRIED

3. ADOPTION OF AGENDA

m/s D. Lanthier / K. Koch

New business

Appointment of the auditor for 2025

2026 budget for regional conferences

Confirmation of trustee local 00048 Toronto North

Allocation of funds received from “The Personal” - Resolution Regulation 24

ADDITIONS:

Open discussion Items

Subject to the timeline of the specified hours of session.

2026 National Courses (M. Brière)

Hospitality suites 2026 Convention (M. Brière – C. Crupi)

Human Rights position of Executive Council (A. Jackson)

Allocation of funds received from “The Personal” -Inspire Discussion

& Proposal (K. Welgush)

UTE Convention 2026 update (K. Koch)

UTE Committees / Travel (C. Crupi)

UTE National office staffing update (K. Koch)

ADDITIONS:

Bylaw review for systemic barriers (A. Jackson)

Boycott NUMCC (J. Martel)

Headquarters UMC’S (D. Lanthier)

Arnits Call Center Work (M. Brière)

Structure Committee (B. Oldford)

ADOBE Pro for Council (K. Koch)

Pension letters from the employer (K. Welgush)

Additional cost savings measures (J. Martel)

CLC - Rules for breaks (J. vanSydenborgh)

UMA national (B. Oldford)

Review travel grants (J. Martel)

Vote AMENDED AGENDA: CARRIED

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETINGS

m/s K. Welgush / G. Esslinger

Be it resolved that the minutes of the Executive Council meeting of JULY 7, 2025, be adopted with a modification in the English version.

  • Recorded Vote # 1 MOTION CARRIED UNANIMOUSLY

m/s G. Esslinger / D. Gaetz

Be it resolved that the minutes of the Executive Council meeting of SEPTEMBER 15,16,17, 2025, be adopted.

  • Recorded Vote # 2 MOTION CARRIED UNANIMOUSLY

Brother Gaetz took over the chair.

5. PRESIDENT’S FOLLOW UP ITEMS

m/s M. Brière / A. Jackson

Brother Jackson asked for a point of order on stating that an item in the report should not be In Camera as the entire report should be In Camera.

The Chair ruled against the point of order.

Brother Jackson challenged the chair.

VOTE: The Chair is sustained.

HEALTH BREAK

The meeting resumed at 10:40 a.m. with Brother Gaetz in the Chair.

5. PRESIDENT’S FOLLOW UP ITEMS (continued)

m/s M. Brière / A. Jackson

IN CAMERA for the item: UTE Action plan for the current cycle

Be it resolved that the President’s follow up report be adopted.

  • Recorded Vote # 3: MOTION CARRIED

LUNCH BREAK

AFTERNOON SESSION

The session at 1:15 p.m. resumed with Brother Doug Gaetz in the chair.

6. REPORT OF THE PRESIDENT

m/s M. Brière / A. Jackson

Be it resolved that the President’s report be adopted.

  • Recorded Vote # 4: MOTION CARRIED UNANIMOUSLY

Brother Brière takes over the chair.

7. REPORT OF THE 1st VICE-PRESIDENT

m/s D. Gaetz / A. Jackson

Be it resolved that the report of the 1st Vice President be adopted.

  • Recorded Vote #5: MOTION CARRIED UNANIMOUSLY

REPORT OF THE 2nd VICE-PRESIDENT

m/s A. Jackson / D. Gaetz

Be it resolved that the report of the 2nd Vice- President be adopted.

  • Recorded Vote # 6: MOTION CARRIED UNANIMOUSLY

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

HEALTH BREAK

The session resumed at 3:20 with Brother Brière in the chair.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES (postponed)

Brother Doug Gaetz took the chair

10 a) REPORT OF THE EXECUTIVE COMMITTEE

m/s M. Brière / A. Jackson

Be it resolved that the report of the Executive Committee be adopted.

  • Recorded Vote # 7: MOTION CARRIED UNANIMOUSLY

Brother Brière returned in the chair.

10 b) REPORT OF THE STAFFING COMMITTEE

HEALTH BREAK

10 b) REPORT OF THE STAFFING COMMITTEE (continued)

m/s C. Crupi / K. Koch

Be it resolved that the report of the Staffing Committee be adopted.

  • Recorded Vote # 8: MOTION CARRIED UNANIMOUSLY

10 c) REPORT OF THE BY-LAWS COMMITTEE

m/s C. Crupi / K. Welgush

RECOMMENDATION #1

m/s C. Crupi / K. Welgush

Be it resolved that the following changes be made:

2. FINANCE COMMITTEE RECOMMENDATIONS AT CONVENTION 

Resolutions of Record

Recommendations arising out of the review of the financial statements:

1. More documentation available to delegates in advance of a Convention as follows:

a. statements showing the budget, actual and variance amounts with reasons for the differences;  b. list of accounts and groupings that relate to the Financial Statements;  c. more analysis such as Grievance and Appeal costs in relation to wages, per diem, transportation; etc.  d. more analysis of the overall total travel, hotel, etc. in relation to account groupings.

2. Increase rationale for budgetary items (inflation, assumptions).

3. More commentary by the internal auditors.

4. Written policy on reimbursement of expenses.

5. Review of all expense claims paid by at least two elected officials (Vice-president for Finance and the other on a rotating basis).

6. More consistent order re Financial Statements and budget.

7. Regional Conference budget allocation.

Adopted July 1984 / Reaffirmed July 1987

7. TRANSLATION OF DOCUMENTS 

Resolutions of Record

BE IT RESOLVED THAT the President of UTE obtains from PSAC and Revenue Canada, Taxationthe Canada Revenue Agencyofficial responses in both languages to its bilingual requests without the translation having to be done by UTE.

Adopted September 1992

14. PRESIDENTS’ CONFERENCE EVALUATION 

Resolutions of Record

WHEREAS several persons comment on the way the Presidents’ Conference is operating and that such comments could be useful to improve future conferences.

BE IT RESOLVED THAT BE IT RESOLVED THAT the National President bring to the Executive Council meeting following the Presidents’ Conference all evaluations received and that a compilation and/or summary of such be prepared for purposes of analysis by the Executive Council so that all suggested improvements be made, as necessary.

Adopted March 1998

25. NATIONAL POLICY ON LANGUAGE 

Resolutions of Record

BE IT RESOLVED THAT BE IT RESOLVED THAT UTE develop and adopt a National Policy that UTE does not endorse creation of this National Third Language Directory and that the employer cease making the request for employees.

Adopted September 2006

Be it resolved that Recommendation #1 be adopted with modifications

  • Recorded Vote # 9: MOTION CARRIED UNANIMOUSLY

RECOMMENDATION #2

m/s C. Crupi / K. Welgush

Be it resolved that the following change to Regulation 24.11.4 be made as noted.

24.11.4 ANNUAL DONATIONS AND DONATION REMINDER

CURRENT

  1. If in a given year, no student is selected to go with ICA, additional applicant(s) may be considered the following year(s). No more than 3 students will be selected during any 3-year budget cycle.
  2. If in a given year, no member is selected to go with ICA, additional applicant(s) may be considered the following year(s). No more than 3 members will be selected during any 3-year budget cycle.
  3. UTE will annually remind its membership to consider a donation to ICA as part of the annual Government of Canada Workplace Charitable Campaign (GCWCC).

AMENDED

24.11.4 ANNUAL DONATIONS AND DONATION REMINDER

  1. If in a given year, no student is selected to go with ICA, additional applicant(s) may be considered the following year(s). No more than 3 students will be selected during any 3-year budget cycle.
  2. If in a given year, no member is selected to go with ICA, additional applicant(s) may be considered the following year(s). No more than 3 members will be selected during any 3-year budget cycle.
  3. UTE will annually remind its membership to consider a donation to ICA as part of the annual Government of Canada Workplace Charitable Campaign (GCWCC).
  4. UTE will make an annual donation to ICA in the amount equal to the rebate UTE receives from ThePersonal. Such contribution shall not exceed an amount of $5,000.

Be it resolved that Recommendation #2 be adopted.

  • Recorded Vote # 10: MOTION CARRIED UNANIMOUSLY

OPEN DISCUSSION ITEMS

The meeting adjourned at 5:00 p.m.

TUESDAY, DECEMBER 9, 2025 — MORNING SESSION

The meeting was called to order at 9:15 a.m. with Brother Brière in the chair.

10 c) REPORT OF THE BY-LAWS COMMITTEE (continued-postponed)

10 d) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s D. Lanthier / A. Jackson

Be it resolved that the report of the Technological Change Committee be adopted.

  • Recorded Vote # 11: MOTION CARRIEDUNANIMOUSLY

10 e) REPORT OF THE WELL-BEING COMMITTEE

m/s E. Aristil /P. Sleczkowski

Be it resolved that the report of the Well-Being Committee be adopted.

  • Recorded Vote # 12: MOTION CARRIED UNANIMOUSLY

HEALTH BREAK

The meeting resumed at 10:40 a.m. with Brother Marc Brière in the chair.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES (continued)

m/s J. Martel / E. Aristil

Be it resolved that the activity reports of the RVPs and ARVPs be adopted with modifications.

  • Recorded Vote # 13 MOTION CARRIED

10 f) REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s D. Gaetz / B. Oldford

Be it resolved that the report of the Health & Safety Committee be adopted.

  • Recorded Vote # 14: MOTION CARRIED UNANIMOUSLY

10 g) REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s K. Koch / E. Aristil

Be it resolved that the report of the Equal Opportunities Committee be adopted.

  • Recorded Vote # 15: MOTION CARRIED UNANIMOUSLY

10 h) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s G. Esslinger / E. Aristil

Be it resolved that the report of the Honours and Awards Committee be adopted.

  • Recorded Vote # 16: MOTION CARRIED UNANIMOUSLY

10 i) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s J. vanSydenborgh / J. Martel

Be it resolved that the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #17: MOTION CARRIED UNANIMOUSLY

10 j) REPORT OF THE FINANCE COMMITTEE (postponed)

10 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s G. Esslinger / P. Sleczkowski

Be it resolved that the report of the Communications Committee be adopted.

  • Recorded Vote # 18: MOTION CARRIED UNANIMOUSLY

10 l) REPORT OF THE BARGAINING COMMITTEE

m/s A. Jackson / J. Martel

Be it resolved that the report of the Bargaining Committee be adopted.

  • Recorded Vote # 19: MOTION CARRIED UNANIMOUSLY

10 m) REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s J. Martel / E. Aristil

Be it resolved that the report of the Political Action Committee be adopted.

  • Recorded Vote # 20: MOTION CARRIEDUNANIMOUSLY

LUNCH

AFTERNOON SESSION

The session was called back to order at1:25p.m. with president Brière in the Chair.

10 j) REPORT OF THE FINANCE COMMITTEE

m/s D. Gaetz / C. Crupi

RECOMMENDATION #1:

m/s D. Gaetz / C. Crupi

Be it resolved that the following line items be approved for overspending:

DATE LINE ITEM DESCRIPTION EXPLANATION BUDGET ACTUAL OR EXPECTED PREVIOUS OVERAGE NEW/ADDITIONAL OVERAGE
             
25-Nov-25 Location Fund Over budget approval 5,000.00 6,000.00   1,000.00
             
  • Recorded Vote # 21: MOTION CARRIEDUNANIMOUSLY

RECOMMENDATION #2:

m/s D. Gaetz / J. Martel

Be it resolved that the attached 2027-2029 budget be forwarded to the 2026 UTE Triennial National Convention.

HEALTH BREAK

The meeting resumed at 2:55 p.m. with Brother Brière in the chair.

RECOMMENDATION #2: (continued)

m/s D. Gaetz / J. Martel

Be it resolved that the attached 2027-2029 budget be forwarded to the 2026 UTE Triennial National Convention.

m/s J. vanSydenborgh / K. Koch

Motion: Referral back to the Finance Committee to reduce the line-Item Staffing by

137 000 / year.

The meeting adjourned at 4:06 p.m.

WEDNESDAY, DECEMBER 10, 2025 — MORNING SESSION

The meeting was called to order by president Brière at 10:15 a.m.

10 j) REPORT OF THE FINANCE COMMITTEE (continued)

m/s J. vanSydenborgh / K. Koch

Motion: Referral back to the Finance Committee to reduce the line-Item Staffing by 137 000 / year.

VOTE: DEFEATED

HEALTH BREAK

The meeting resumed at 11:25 a.m. with Brother Brière in the chair.

RECOMMENDATION #2: (continued)

m/s D. Gaetz / J. Martel

Be it resolved that the attached 2027-2029 budget be forwarded to the 2026 UTE Triennial National Convention.

LUNCH BREAK

AFTERNOON SESSION

The meeting resumed at 1:15 p.m. with Brother Brière in the chair.

RECOMMENDATION #2: (continued)

m/s D. Gaetz / J. Martel

Be it resolved that the attached 2027-2029 budget be forwarded to the 2026 UTE Triennial National Convention.

m/s K. Welgush / K. Koch

Motion: Referral back to the Finance Committee to reduce the line-Item for Communications Newsletter. To reduce the number of mailed newsletters to one /year.

VOTE: CARRIED

HEALTH BREAK

The meeting resumed at 2:50 p.m. with President Brière in the chair.

RECOMMENDATION #2: (continued)

The Finance Committee deliberated and is in favor of the referral.

m/s D. Gaetz / J. Martel

Be it resolved that the attached amended 2027-2029 budget be forwarded to the 2026 UTE Triennial National Convention.

  • Recorded Vote # 22: MOTION CARRIEDUNANIMOUSLY

RECOMMENDATION #3:

m/s D. Gaetz / J. Martel

Be it resolved that there is a monthly dues increase in 2027 of $3.50 ($26.20), 2028, $2.50 ($28.70), 2029, $1.50 ($30.20).

  • Recorded Vote # 23: MOTION CARRIED

RECOMMENDATION #4:

m/s D. Gaetz / J. Martel

Be it resolved that $20,000 from the line-item PSAC National Convention, to be held in 2027, be used for promotional items for all delegates and observers to promote UTE’s visibility at Convention.

  • Recorded Vote # 24: MOTION CARRIEDUNANIMOUSLY

RECOMMENDATION #5:

m/s D. Gaetz / J. Martel

Be it resolved that the unused portion of the following line items; Non-UTE Union events, Education - National, and Regional Conferences, be carried over year to year until 2029.

  • Recorded Vote # 25: MOTION CARRIEDUNANIMOUSLY

RECOMMENDATION #6:

m/s D. Gaetz / J. Martel

Be it resolved that the 2026 UTE Triennial National Convention Per Diem rate be set at $135 per day.

  • Recorded Vote # 26: MOTION CARRIEDUNANIMOUSLY

Be it resolved that the Finance Committee report be adopted with modifications.

m/s D. Gaetz / J. Martel

  • Recorded Vote # 27: MOTION CARRIED

10 c) REPORT OF THE BY-LAWS COMMITTEE (continued-postponed)

10 n) REPORT OF THE CALL CENTRE COMMITTEE

m/s B. Oldford / K. Welgush

Be it resolved that the report of the Call Centre Committee be adopted.

  • Recorded Vote # 28: MOTION CARRIED UNANIMOUSLY

10 o) REPORT OF THE UNION MANAGEMENT APPROACH COMMITTEE

m/s J. vanSydenborgh / D. Lanthier

Be it resolved that the report of the Union Management Approach Committeebe adopted.

  • Recorded Vote #29: MOTION CARRIED UNANIMOUSLY

The meeting adjourned at 5:00 p.m.

THURSDAY DECEMBER 11 — MORNING SESSION

The meeting was called to order by President Brière at 9:10 a.m.

He gave an update on the day’s schedule of events.

10 p) REPORT OF THE AD HOC STRUCTURE REVIEW COMMITTEE

m/s J. vanSydenborgh J. Martel

Be it resolved that the report of the Ad Hoc Structure Committeebe adopted.

  • Recorded Vote #30: MOTION CARRIED UNANIMOUSLY

10 q) REPORT OF THE STRIKE BREAKERS COMMITTEE

m/s A. Jackson / G. Esslinger

Be it resolved that the report of the Strike Breakers Committee be adopted.

  • Recorded Vote # 31: MOTION CARRIED UNANIMOUSLY

11. ADOPTION OF FINANCIAL STATEMENTS

m/s D. Gaetz / J. Martel

Be it resolved that the Financial Statements as of September 30, 2025, be adopted.

  • Recorded Vote # 32: MOTION CARRIED UNANIMOUSLY

12. EXPENSE CLAIMS OVER 90 DAYS

m/s D. Gaetz / C. Crupi

Be it resolved that theExpense claim over 90 days # 1 be approved

  • Recorded Vote #33: MOTION CARRIED UNANIMOUSLY

Be it resolved that theExpense claims over 90 days # 2 be approved

  • Recorded Vote # 34: MOTION CARRIED UNANIMOUSLY

Be it resolved that theExpense claims over 90 days # 3 be approved

  • Recorded Vote # 35: MOTION CARRIED UNANIMOUSLY

Be it resolved that theExpense claims over 90 days # 4 be approved

  • Recorded Vote # 36: MOTION CARRIED UNANIMOUSLY

Be it resolved that theExpense claims over 90 days # 5 be approved

  • Recorded Vote # 37: MOTION CARRIED UNANIMOUSLY

13. COLLECTIVE BARGAINING (Discussion)

The meeting adjourned at 10:30 a.m.

MONDAY DECEMBER 22 (virtual)

The virtual meeting was called to order by President Brière at 11:00 a.m.

He welcomed observer Ken Bye and Chris Foucault sitting as alternate RVP Northern

and Eastern Ontario

10 c) REPORT OF THE BY-LAWS COMMITTEE (continued)

m/s K. Welgush / Kim Koch

Motion to table Recommendation # 3

m/s K. Welgush / Kim Koch

CARRIED

Be it resolved that the report of the By-Laws Committee be adopted with modifications.

  • Recorded Vote # 38: MOTION CARRIED UNANIMOUSLY

NEW BUSINESS

14. APPOINTMENT OF THE AUDITOR FOR 2024

RECOMMENDATION

m/s D. Gaetz / J. Martel

Be it resolved that UTE appoint Andrews & Co. as auditor for the fiscal year 2025.

  • Recorded Vote # 39: MOTIONCARRIED UNANIMOUSLY

15. 2026 BUDGET FOR REGIONAL CONFERENCES

m/s D. Gaetz / J. Martel

Be it resolved that the following be the Regional budget allocations for the year 2026.

Region % 2026 Allocation
     
AAtlantic 13.96% 80,137.00
QQuébec 8.92% 56,453.00
MMontréal 8.84% 59,084.00
NNational Capital 7.47% 31,633.00
NNorthern & Eastern Ontario 10.01% 55,481.00
SSouthwestern Ontario 10.01% 55,598.00
GGreater Toronto 5.64% 35,470.00
P Pairies 10.62% 49,017.00
RRocky Mountains 10.17% 49,452.00
Pacific 14.37% 77,675.00
T Total 100% 550,000.00
  • Recorded Vote # 40: MOTION CARRIED UNANIMOUSLY

16. CONFIRMATION OF TRUSTEE – Local 00048, Toronto North

RECOMMENDATION

m/s D. Gaetz / A. Jackson

Be it Resolved that, pursuant to By-Law 13, Executive Council confirms the appointment of Sister Patricia Sleczkowski as trustee with the responsibility to manage the affairs of Local 00048, Toronto North, for a period not exceeding one hundred eighty (180) days. The Local has been placed into interim trusteeship by the National President, Brother Marc Brière, on December 22, 2025, for failure to carry out their responsibilities required under By-Law 6, Section 2.

  • Recorded Vote # 41: MOTION CARRIED

17. ALLOCATION OF FUNDS RECEIVED FROM “THE PERSONAL” - RESOLUTION

ON REGULATION 24

m/s K. Welgush / K. Koch

BREAK

The meeting resumed at with Brother Brière in the Chair.

Whereas; UTE receives money from The Personal for members who choose to become or renew insurance policies with said company;

Whereas; Money received from The Personal is directly attributable and earned as a result of our union members;

Whereas; Money received from The Personal is well in excess of funds previously received from BMO;

Be it resolved that; UTE increase the scholarship amounts outlined in Regulation 24.9 as follows.

24.9 UTE SCHOLARSHIP

The Union of Taxation Employees – PSAC / Scholarship Guidelines

The Union of Taxation Employees (UTE) each year offers two (2) three thousand dollars ($3,000.00) five thousand dollars ($5,000.00) National Scholarships:

  • Diana Gee National Scholarship
  • Robert “Bob” Campbell National Scholarship

There are also ten (10) one thousand five hundred dollars ($1,500.00) two thousand dollars (2,000.00)Regional Scholarships:

  • Al Rollins Atlantic Regional Scholarship
  • Quebec Regional Scholarship
  • Jean Bergeron Montreal Regional Scholarship
  • Shane O'Brien National Capital Regional Scholarship
  • Linda Collins Greater Toronto Regional Scholarship
  • Nick Stein Southwestern Ontario Regional Scholarship
  • Kent McDonald Northern and Eastern Ontario Regional Scholarship
  • Gary Esslinger Prairies Regional Scholarship
  • Don Davoren Rocky Mountains Regional Scholarship
  • Pacific Regional Scholarship

Be it resolved that the amendment to Regulation 24.9 be adopted

  • Recorded Vote # 42: MOTION WAS DEFEATED

The meeting adjourned at 12:35 p.m.