Cosimo Crupi
The By-Law’s committee met on December 11-12, 2024, in Ottawa. Present were Cosimo Crupi (Chair), Kevin Welgush (Co-Chair), Marc-Andre Gobeil (President’s rep) and Henri Vodon (Technical advisor).
The purpose of the meeting was to review all referrals received from the National President. The committee has made 6 recommendations and are noted below to be dealt with separately.
Also, the committee commenced it’s review to identify for possible systemic barriers within our Bylaws and Regulation. An internal document has been prepared. We also provided the document to the EO Committee for there initial review.
Finally, after the initial referrals, the National President referred another item regarding an administrative error in our Bylaws. Back in 2024 when Bylaws were re-numbered there was a Bylaw subsection that was missed, and changes will be made to reflect proper wording under Bylaw 12 Section 1 & 2 to reference Bylaw 12 Section 3 and not Bylaw 13 Section 3 as currently worded. The National President was advised and has accepted the change to be brought forward.
See the recommendations below.
RECOMMENDATION #1
Be it resolved that Regulation 13.7.4 be amended as follows:
13.7 AUTHORIZATION
ORIGINAL
(4) Expense claims shall be submitted to the President. The President may delegate the Executive Assistant to the President, the 1st Vice-President or the Senior Labour Relations Officer, the authority to approve expense claims.
AMENDMENT
(4) Expense claims shall be submitted to the President. The President may delegate the Executive Assistant to the President, the 1st Vice-President or the Senior Labour Relations Officer, 2nd Vice-President, the authority to approve expense claims.
FINAL
(4) Expense claims shall be submitted to the President. The President may delegate the Executive Assistant to the President, the 1st Vice-President or the 2nd Vice-President, the authority to approve expense claims.
RECOMMENDATION #2
m/s C. Crupi / K. Welgush
Be it resolved that Regulation 13.9.1 (1) be amended as follows:
13.9.1(1) Non-Commercial Accommodation Allowance
ORIGINAL
The President or 1st Vice-President may approve the use of non-commercial accommodation for authorized UTE business. If approved, an allowance of fifty dollars ($50.00) per day night will be paid.
AMENDMENT
The President or 1st Vice-President may approve the use of non-commercial accommodation for authorized UTE business. If approved, an allowance of fifty dollars ($50.00) per day/night will be paid.
FINAL
The President or 1st Vice-President may approve the use of non-commercial accommodation for authorized UTE business. If approved, an allowance of fifty dollars ($50.00) per day/night will be paid.
RECOMMENDATION #3
m/s C. Crupi / K. Welgush
Be it resolved that Regulation 13.10.10 i and j be amended as follows:
Regulation 13.10.10 i Admin Day and j Residence expense
ORIGINAL
10.i. Admin Day: Officers of Executive Council (excluding the President or the 1st Vice-President) may use an administration day to complete union work if approved by the President or the 1st Vice-President.
10. j. Residence Expense: Officers of the Executive Council (excluding the President or 1st Vice-President) shall receive twice yearly a residence expense to be paid in the months of June and December an amount of $135.00 per month.
AMENDMENT
10.i. Admin Day: Officers of Executive Council (excluding the President or the, 1st Vice-President and the 2nd Vice-President) may use an administration day to complete union work if approved by the President or the 1st Vice-President.
10. j. Residence Expense: Officers of the Executive Council (excluding the President or, 1st Vice-President and the 2nd Vice-President) shall receive twice yearly a residence expense to be paid in the months of June and December an amount of $135.00 per month.
FINAL
10.i. Admin Day: Officers of Executive Council (excluding the President, 1st Vice-President and the 2nd Vice-President) may use an administration day to complete union work if approved by the President or the 1st Vice-President.
10. j. Residence Expense: Officers of the Executive Council (excluding the President, 1st Vice-President and the 2nd Vice-President) shall receive twice yearly a residence expense to be paid in the months of June and December an amount of $135.00 per month
RECOMMENDATION #4
m/s C. Crupi /K. Welgush
Be it resolved that Regulation 15.1 Section 2b & 3 be amended as follows:
Regulation 15.1 Funding for Non-UTE Events Policy
ORIGINAL
(a) The non UTE Union events must have prior approval of the Executive Council for UTE members to qualify for funding;
(b) Between Executive Council meetings and under extenuating circumstances non UTE events may receive prior approval of the President and the 1st Vice-President. Such approval shall be reported at the next Executive Council meeting. Such approval shall not unreasonably be withheld.
(c) All documentation regarding the event must be received prior to approval in (a) or (b) above.
Once the event has prior approval of the Executive Council or the President and the 1st Vice-President, the member may submit their request for funding directly to the Regional Vice-President who shall forward it to the 1st Vice-President or in their absence to the President with a recommendation.
AMENDMENT
(a) The non UTE Union events must have prior approval of the Executive Council for UTE members to qualify for funding;
(b) Between Executive Council meetings and under extenuating circumstances non UTE events may receive prior approval of the President and the 1st Vice-President. In the absence of either the President or 1st Vice-President, the 2nd Vice-President shall replace the absent officer. Such approval shall be reported at the next Executive Council meeting. Such approval shall not unreasonably be withheld.
(c) All documentation regarding the event must be received prior to approval in (a) or (b) above.
Once the event has prior approval of the Executive Council or the President and the 1st Vice-President, the member may submit their request for funding directly to the Regional Vice-President who shall forward it to the 1st Vice-President or in their absence to the President with a recommendation.
FINAL
(a) The non UTE Union events must have prior approval of the Executive Council for UTE members to qualify for funding;
(b) Between Executive Council meetings and under extenuating circumstances non UTE events may receive prior approval of the President and the 1st Vice-President. In the absence of either the President or 1st Vice-President, the 2nd Vice-President shall replace the absent officer. Such approval shall be reported at the next Executive Council meeting. Such approval shall not unreasonably be withheld.
(c) All documentation regarding the event must be received prior to approval in (a) or (b) above.
Once the event has prior approval, the member may submit their request for funding directly to the Regional Vice-President who shall forward it to the 1st Vice-President or in their absence to the President with a recommendation.
RECOMMENDATION #5
m/s C. Crupi / K. Welgush
Be it resolved that Regulation 17.3.6 be amended as follows:
REGULATION NO. 17 - COMPUTER LOAN POLICY:
17.3 Terms and Conditions
ORIGINAL
The President and the 1st Vice-President and two (2) persons authorized by the Local shall sign the contract.
AMENDMENT
The President and the 1st Vice-President and two (2) persons authorized by the Local shall sign the contract. In the absence of either the President or 1st Vice-President, the 2nd Vice-President shall replace the absent officer.
FINAL
The President and the 1st Vice-President and two (2) persons authorized by the Local shall sign the contract. In the absence of either the President or 1st Vice-President, the 2nd Vice-President shall replace the absent officer.
RECOMMENDATION #6
m/s C. Crupi /K. Welgush
Be it resolved that Regulation 31.3 , 31.4 and 31.5 be amended as follows:
REGULATION NO. 31 - GUIDELINES FOR FUNDING POLITICAL ACTION/CAMPAIGNS
ORIGINAL
All proposals must get prior approval by both the President and the 1st Vice-President before the event occurs.
A Local request shall be forwarded to their RVP, who will forward it to the President and 1st Vice-President. All other requests shall be forwarded directly to the President and 1st Vice- President.
An advance may be requested prior to the event taking place. Such requests are subject to approval by both the President and the 1st Vice-President.
AMENDMENT
All proposals must get prior approval by both the President and the 1st Vice-President before the event occurs. In the absence of either the President or 1st Vice-President, the 2nd Vice-President shall replace the absent officer.
A Local request shall be forwarded to their RVP, who will forward it to the President and 1st Vice-President delegated authority outlined in 31.3 above. All other requests shall be forwarded directly to the President and 1st Vice- President.delegated authority outlined in 31.3 above.
An advance may be requested prior to the event taking place. Such requests are subject to approval by both the President and the 1st Vice-President. In the absence of either the President or 1st Vice-President, the 2nd Vice-President shall replace the absent officer.
FINAL
All proposals must get prior approval by both the President and the 1st Vice-President before the event occurs. In the absence of either the President or 1st Vice-President, the 2nd Vice-President shall replace the absent officer.
A Local request shall be forwarded to their RVP, who will forward it to the delegated authority outlined in 31.3 above. All other requests shall be forwarded directly to the delegated authority outlined in 31.3 above.
An advance may be requested prior to the event taking place. Such requests are subject to approval by both the President and the 1st Vice-President. In the absence of either the President or 1st Vice-President, the 2nd Vice-President shall replace the absent officer.
Respectfully submitted,
Cosimo Crupi
Chair of the Committee