Minutes of the Executive Council Meeting

Minutes of the Executive Council Meeting
December 3, 4, 5 2024

TUESDAY, DECEMBER 3, 2024
MORNING SESSION

 

1. CALL TO ORDER OF THE REGULAR MEETING

The Executive Council meeting was called to order at 9:15 a.m. with virtually attending President Marc Brière in the Chair. Brothers Gaetz and Oldford are also attending virtually as they are away to attend Sister Madonna Gardiner’s memorial service. Brother Welgush is absent, his alternate was not available to replace him.

 

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s     D. Lanthier / B. Oldford

Be it resolved that the hours of session be as follows:

Sessions

 

Tuesday:       

9:00 a.m. to 11:30 a.m. and 1:45 p.m. to 5:00 p.m.

Wednesday

9:00 a.m. to 11:45 a.m. and 1:15 p.m. to 2:15 p.m.

2:30 p.m. to 3:30 p.m. Open item discussions

Thursday

10:00 a.m. to 11:45 a.m. and 1:15 p.m. to 5:00 p.m.

Friday

9:00 a.m. to 11:45 a.m. and 1:15 p.m. to 5:00 p.m.

 

 

Lunch

11:45 a.m. to 1:15 p.m.

 

 

Health breaks

 

Tuesday:       

10:15 a.m. to 10:30 a.m. and 3:00 p.m. to 3:15 p.m.

Wednesday

10:15 a.m. to 10:30 a.m. and 2:15 p.m. to 2:30 p.m.

Thursday

10:45 a.m. to 11:00 a.m. and 3:00 p.m. to 3:15 p.m.

Friday

10:15 a.m. to 10:30 a.m. and 3:00 p.m. to 3:15 p.m.

Vote AMENDED HOURS OF SESSION OF THE REGULAR MEETING:  CARRIED

 

3. ADOPTION OF AGENDA

m/s     D. Gaetz / C. Crupi

New Business

Trusteeship report – Ottawa Centre local 70004
Trusteeship report – Ottawa Technology Centre 70030
Trusteeship report – Lethbridge local 30027
Trusteeship report – Montérégie-South Shore local 10017
Trusteeship report – Ottawa TSO 70010
2025 Regional Conferences Allocation

ADDITIONS:

Amendment Regulation 22.8 (J. Martel)

OPEN DISCUSSION ITEMS

Subject to the timeline of the specified hours of session.

Regulation 28- Protocol on mourning (M. Brière)
Flex vs Comfort (D. Gaetz)
Committee chairs and co-chairs responsibilities (C. Crupi)
Regulation 30- Membership Appreciation Fund (M. Brière)
PSAC / UTE think tanks (C. Crupi)
UTE National Office involvement regarding local virtual AGM’s (M. Brière)
Review of Regulation 3 (C. Crupi)

ADDITIONS

Distribution email list for life members (A. Jackson)
Overspending (B. Oldford)
Accessibility and sensitivity training for Executive Council (K. Koch)
UMA and UMA boycotts (C. Crupi)

  • Vote AMENDED AGENDA: CARRIED

 

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETINGS

m/s      D. Gaetz / A. Jackson

Be it resolved that the minutes of the Executive Council meeting of SEPTEMBER 23, 24, 25, 2024 be adopted.

  • Recorded Vote # 1    MOTION CARRIED UNANIMOUSLY

Doug Gaetz 1st Vice-President took over the chair.

 

5. PRESIDENT’S FOLLOW UP ITEMS

m/s     M. Brière / A. Jackson

Be it resolved that the follow up items of the President be adopted.

  • Recorded Vote #2: MOTION CARRIED UNANIMOUSLY

 

6. REPORT OF THE PRESIDENT (postponed)

President Brière returned the chair.

 

7. REPORT OF THE 1st VICE-PRESIDENT

m/s     D. Gaetz / A. Jackson

Be it resolved that the report of the 1st Vice-President be adopted.

  •       Recorded Vote # 3:  MOTION CARRIED UNANIMOUSLY

 

8. REPORT OF THE 2nd VICE-PRESIDENT

m/s     A. Jackson / D. Gaetz

Be it resolved that the report of the 2nd Vice-President be adopted.

  • Recorded Vote # 4: MOTION CARRIED UNANIMOUSLY

Brother Adam Jackson takes over the Chair.

 

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES (postponed)

Brother Doug Gaetz took over the Chair.

 

10. a)  REPORT OF THE EXECUTIVE COMMITTEE 

m/s     M. Brière / A. Jackson

Be it resolved that the report of the Executive Committee be adopted.

  • Recorded Vote # 5: MOTION CARRIED UNANIMOUSLY

Brother Marc Brière took over the chair.

HEALTH BREAK

The meeting resumed at 10:40 p.m. with 2nd Vice-President A. Jackson in the chair.

 

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s     C. Crupi / D. Lanthier

Be it resolved that the activity reports of the RVPs and ARVPs be adopted with modifications.

  • Recorded Vote # 6 MOTION CARRIED UNANIMOUSLY

 

10. b) REPORT OF THE STAFFING COMMITTEE 

m/s        C. Crupi / K. Koch

Be it resolved that the report of the Staffing Committee be adopted.

  • Recorded Vote #7: MOTION CARRIED UNANIMOUSLY

 

10. c)  REPORT OF THE BY-LAWS COMMITTEE 

m/s       C. Crupi / J. VanSydenborgh

RECOMMENDATION #1

C. Crupi / J. vanSydenborgh

Be it resolved that Regulation No. 22.2 (1) be amended as follows:

REGULATION NO. 22 - TERMS AND CONDITIONS FOR THE POSITION OF THE ELECTED PAID OFFICERS

22.2 PAY

  1. The Officers shall be remunerated as provided:

    1. The President: 
      $143,121.00  $146,349.00 

    2. The 1st Vice-President: 
      $122,190.00  $124,946.00

    3. The 2nd Vice-President: 
      $106,868.00  $109,278.00

  • Recorded Vote # 8: MOTION CARRIED UNANIMOUSLY

RECOMMENDATION #2

m/s   C. Crupi / J. vanSydenborgh

REGULATION NO. 1 – STRUCTURE

Be it Resolved that Regulation 1 (4) be amended as follows:

For the purpose of these By-Laws, the following localities are prescribed:

(4) National Capital Region; comprised of Headquarters (70000), Ottawa Technology Centre (70030), Ottawa TSO (70010), International TSO (70009), Ottawa Centre (70004), Ottawa East (70001), Connaught Building (70021) and Albert Street (70022) Locals.

comprised of Ottawa West (70000), Ottawa Centre (70004) and Ottawa East (70001) Locals.

  • Recorded Vote # 9: MOTION CARRIED UNANIMOUSLY

RECOMMENDATION #3

REGULATION NO. 3 – COMMITTEES

m/s   C. Crupi / J. vanSydenborgh

Be it Resolved that Regulation 3 (1) (c) be amended as follows:

There shall be fourteen (14) Standing Committees:

For the purpose of voting for these positions, the following Locals are considered to be Tax Centres:

Summerside 90006
St. John’s 90000
Surrey 20029
Jonquière 10004
Shawinigan 10005
Winnipeg 50031
Sudbury TC 00042
Ottawa Technology Centre 70030 
Winnipeg Compensation Client Service Centre 50032
ITSO 70009

Motion to amend:

m/s   K. Koch / D. Lanthier

To include Local 70001.

Motion is ruled out of order.

  • Recorded Vote # 10: MOTION CARRIED 

Be it resolved that the report of the By-Laws Committee be adopted.

  • Recorded Vote # 11 MOTION CARRIED UNANIMOUSLY

 

10. d) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s      D. Lanthier / G. Esslinger

Be it resolved that the report of the Technological Change Committee be adopted

  • Recorded Vote # 12: MOTION CARRIED UNANIMOUSL

     

10. e) REPORT OF THE WELL-BEING COMMITTEE (postponed)

 

10. f) REPORT OF THE HEALTH AND SAFETY COMMITTEE (postponed)

 

10. g) REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s        K. Koch / J. vanSydenborgh

Be it resolved that the report of the Equal Opportunities Committee be adopted.

  • Recorded Vote # 13: MOTION CARRIED UNANIMOUSLY

LUNCH

AFTERNOON SESSION

The memorial service for Sister Madonna Gardiner was live streamed for the Executive Council.

The session resumed at 1:50 p.m. with 2nd Vice-President Adam Jackson in the chair.

10. e) REPORT OF THE WELL-BEING COMMITTEE 

m/s      E. Aristil / K. Koch

Be it resolved that the report of the Well-Being Committee be adopted.

  • Recorded Vote # 14: MOTION CARRIED UNANIMOUSLY

 

10. h) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s     G. Esslinger / E. Aristil

Be it resolved that the report of the Honours and Awards Committee be adopted.

  •  Recorded Vote # 15: MOTION CARRIED UNANIMOUSLY

 

10. i) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s      J. vanSydenborgh / G. Esslinger.

Be it resolved that the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote # 16: MOTION CARRIED UNANIMOUSLY

 

10. j) REPORT OF THE FINANCE COMMITTEE (postponed)

 

10. k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s     G. Esslinger / J. Martel

Be it resolved that the report of the Communications Committee be adopted.

  • Recorded Vote # 17: MOTION CARRIED UNANIMOUSLY

 

10. l) REPORT OF THE BARGAINING COMMITTEE (postponed)

 

10. m) REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s     J. Martel / D. Lanthier

Be it resolved that the report of the Political Action Committee be adopted.

  • Recorded Vote # 18: MOTION CARRIED UNANIMOUSLY

10. n) REPORT OF THE CALL CENTRE COMMITTEE (postponed)

 

10. o) REPORT OF THE UNION MANAGEMENT APPROACH COMMITTEE

m/s     J. vanSydenborgh / G. Esslinger

Be it resolved that the report of the Union Management Approach (UMA) Committee be adopted.

  • Recorded Vote # 19: MOTION CARRIED UNANIMOUSLY

     

10. p) REPORT OF THE AD HOC STRUCTURE REVIEW COMMITTEE

 m/s     G. Esslinger / J. Martel

 Be it resolved that the report of the Structure review Ad-Hoc Committee be adopted.

  • Recorded Vote # 20: MOTION CARRIED UNANIMOUSLY

HEALTH BREAK

The session resumed at 3:00 p.m. with 2nd Vice-President Adam Jackson in the Chair.

Brother Cosimo Crupi served notice to amend the agenda.

BREAK

The session resumed at 3:20 p.m. with 2nd Vice-President Adam Jackson in the Chair.

MOTION to amend Agenda: add UMA and UMC boycott in Open Items Discussions

m/s   C. Crupi / D. Lanthier 

Vote to amend agenda:  CARRIED

 

10. q) REPORT OF THE STRIKE BREAKERS COMMITTEE (postponed)

 

11. ADOPTION OF FINANCIAL STATEMENTS (postponed)

 

12. EXPENSE CLAIMS OVER 90 DAYS (postponed)

 

13. COLLECTIVE BARGAINING (Discussion) (postponed)

NEW BUSINESS

 

14. TRUSTEESHIP REPORT- OTTAWA CENTRE LOCAL 70004

m/s    D. Lanthier / C. Crupi

Be it resolved that the Trusteeship report for Ottawa Centre, local 70004 be adopted.

  • Recorded Vote # 21: MOTION CARRIED UNANIMOUSLY

     

15. TRUSTEESHIP REPORT- OTTAWA TECHNOLOGY CENTER LOCAL 70030

m/s     D. Lanthier / C. Crupi

Be it resolved that the Trusteeship report for Ottawa Technology Centre, local 70030 be adopted.

  • Recorded Vote # 22: MOTION CARRIED UNANIMOUSLY

     

16. TRUSTEESHIP REPORT- LETHBRIDGE LOCAL 30027

m/s     K. Welgush / D. Lanthier

Be it resolved that the Trusteeship report for Lethbridge, local 30027 be adopted.

  • Recorded Vote # 23: MOTION CARRIED UNANIMOUSLY

     

17. TRUSTEESHIP REPORT – MONTÉRÉGIE SOUTH SHORE LOCAL 10017

m/s     E. Aristil / D. Lanthier

Be it resolved that the Trusteeship report for Montérégie South-Shore, local 10017 be adopted with modifications.

  • Recorded Vote # 24: MOTION CARRIED UNANIMOUSLY

     

18. TRUSTEESHIP REPORT – OTTAWA TSO 70010

m/s     D. Lanthier / C. Crupi

Be it resolved that the Trusteeship report for Ottawa TSO, local 70010 be adopted.

  • Recorded Vote # 25: MOTION CARRIED UNANIMOUSLY

The meeting was adjourned at 3:50 p.m.

WEDNESDAY DECEMBER 4, 2024
MORNING SESSION

The meeting was called to order at 9:00 a.m. with Brother Adam Jackson in the chair.

6. REPORT OF THE PRESIDENT

m/s     M. Brière / D. Gaetz

Be it resolved that the report of the National President be adopted.

  • Recorded Vote # 26: MOTION CARRIED UNANIMOUSLY

President Brière returned in the Chair.

 

10. f) REPORT OF THE HEALTH AND SAFETY COMMITTEE

m/s      D. Gaetz / B. Oldford

Be it resolved that the report of the Health & Safety Committee be adopted with modifications.

  • Recorded Vote # 27: MOTION CARRIED UNANIMOUSLY

HEALTH BREAK

The session resumed at 10:45 a.m. with President Brière in the Chair.

 

10. j) REPORT OF THE FINANCE COMMITTEE

RECOMMENDATION # 1

m/s   C. Crupi / J. Martel

Be it resolved that regulation 22.2(1) a. b. c. be amended as follows:

22.2 PAY

  1. The Officers shall be remunerated as provided:

    1. The President: 
      $146,349.00 $165,047.00

    2. The 1st Vice-President: 
      $124,946.00   $140,290.00

    3. The 2nd Vice-President: 
      $109,278.00   $123,786.00

  • Recorded Vote # 28: MOTION WAS DEFEATED

LUNCH

AFTERNOON SESSIONS

The session resumed at 1:25 p.m. with President Brière presiding.

RECOMMENDATION # 2

Be it resolved that the following budget overages be approved.

m/s   D. Gaetz / C. Crupi

DATE

LINE ITEM DESCRIPTION

EXPLANATION

2024

BUDGET

ACTUAL OR EXPECTED

PREVIOUS OVERAGE

NEW/ADDITIONAL OVERAGE

 

25-Nov-24

 

Professional Fees: Legal

 

Over budget approval

 

27,000.00

 

170,000.00

 

123,000.00

 

20,000.00
25-Nov-24

Audit

Over budget approval

24,500.00

28,862.00

 

 4,362.00
25-Nov-24

Executive Council & UMC

 Over budget approval

358,078.00

470,000.00

 

 111,922.00
  • Recorded Vote # 29: MOTION CARRIED UNANIMOUSLY

Be it resolved that the Finance Committee report be adopted with modifications.

  • Recorded Vote # 30: MOTION CARRIED UNANIMOUSLY

     

10. l) REPORT OF THE BARGAINING COMMITTEE

m/s     A. Jackson / J. Martel

Be it resolved that the report of the Bargaining Committee be adopted.

  •    Recorded Vote # 31: MOTION CARRIED UNANIMOUSLY

HEALTH BREAK

The session resumed at 2:30 p.m. with President Brière in the Chair.

Since the December Executive Council meeting is the last event on the contract with the Delta Hotel, Council members acknowledged and thanked Lori McKendry the Delta Senior Event manager for all the years of her diligently helping us with events.

OPEN DISCUSSION ITEMS

The meeting was adjourned at 3:30 p.m.

THURSDAY DECEMBER 5
MORNING SESSION

The session was called to order at 10:00 a.m. with President Brière in the Chair.

10. n) REPORT OF THE CALL CENTRE COMMITTEE

m/s     B. Oldford / J. Martel

Be it resolved that the report of the Call Centre Committee be adopted with modifications.

  • Recorded Vote # 32: MOTION CARRIED UNANIMOUSLY

10. q) REPORT OF THE STRIKE BREAKERS COMMITTEE 

m/s    A. Jackson / G. Esslinger

Be it resolved that the report of the Strike Breakers Committee be adopted.

  • Recorded Vote # 33: MOTION CARRIED UNANIMOUSLY

HEALTH BREAK

The session resumed at 11:20 a.m. with President Brière in the Chair

11. ADOPTION OF FINANCIAL STATEMENTS

m/s     D. Gaetz / C. Crupi

Be it resolved that the Financial Statements as of September 30,2024 be adopted.

  • Recorded Vote # 34: MOTION CARRIED UNANIMOUSLY

12. EXPENSE CLAIMS OVER 90 DAYS 

m/s   D. Gaetz / J. vanSydenborgh

EXPENSE CLAIMS OVER 90 DAYS # 1

Recorded Vote # 35: MOTION CARRIED UNANIMOUSLY

 

13. COLLECTIVE BARGAINING (Discussion) 

NEW BUSINESS

 

19. 2025 BUDGET FOR REGIONAL CONFERENCES

m/s   D. Gaetz / A. Jackson

RECOMMENDATION:

Be it resolved that the following be the Regional budget allocations for the year 2025.

Region

%

2025 Allocation 

Pacific

13.96%

           76,765.89

Rocky Mountains

8.92%

           49,037.44

Prairie

8.84%

           48,611.44

Greater Toronto

7.47%

           41,085.56

Southwestern Ontario

10.01%

           55,065.56

Northern & Eastern Ontario

10.01%

           55,052.56

National Capital

5.64%

           30,997.33

Montreal

10.62%

           58,413.67

Quebec

10.17%

           55,914.56

Atlantic

14.37%

           79,056.00

Total

100%

         550,000.00 
  • Recorded Vote # 36: MOTION CARRIED UNANIMOUSLY

The 1st Vice-President Doug Gaetz took over the Chair

 

20. AMENDMENT REGULATION 22.8

RECOMMENDATION:

m/s  J. Martel / D. Lanthier

WHEREAS UTE has committed to eliminate barriers to union involvement
WHEREAS we now have effective tools to work remotely
WHEREAS we are advocating for our members to be able to work remotely
WHEREAS even work with the employer in-person has been significantly reduced
BE IT RESOLVED to amend Regulation 22.8 as follows:

OLD:

22.8 RELOCATION EXPENSES
(1) The Officers are required to reside in the Greater Ottawa area.

NEW:

22.8 RELOCATION EXPENSES

(1) The National President and the 1st National Vice-President  Officers  are required to reside in the Greater Ottawa area. The 2nd National Vice-President can choose, at the beginning of the mandate, to either relocate in the Greater Ottawa area or to commute for the length of the mandate, as required by business needs.

The remainder of the resolution remains unchanged.

Motion to reconsider:

m/s    A. Jackson

The motion is ruled out of order because there was no vote on the motion.

  • Recorded Vote # 37: MOTION DEFEATED

Brother Brière returned to the Chair.

OPEN DISCUSSION ITEMS

The meeting adjourned at 4:30 p.m.

FRIDAY DECEMBER 6
MORNING SESSION

The session was called to order at 9:00 a.m. with President Brière in the Chair.

A moment of silence was observed in memory of the 14 women killed in the 1989 Polytechnique antifeminist mass shooting. 

OPEN DISCUSSION ITEMS

LUNCH

AFTERNOON SESSIONS

The session resumed at 1:15 with President Brière in the Chair.

DISCUSSION SUMMARY WORKSHOP- RELATIONSHIP AND ISSUES WITH PSAC

The meeting adjourned at 5:00 p.m.

 

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