Minutes of the Executive Council

Minutes of the Executive Council
March 20 - 21 and 25, 2012

TUESDAY, MARCH 20, 2012
MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Bob Campbell was in the Chair. In attendance: Chris Aylward, Denis Lalancette, Pamela Abbott, Lorne Roslinski, Gary Esslinger, Adam Jackson, Jamie vanSydenborgh, Doug Gaetz, Robin Johnson, Bill Blair, Sabri Khayat, Jean-Pierre Fraser, Pierrette Labrie, Annette Melanson and Shane O’Brien.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s Sabri Khayat/Pamela Abbott

That the hours of session be as follows:

Tuesday:       9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m.
                    4:00 p.m. - 5:00 p.m. Open Discussion
Wednesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Sunday:        9:00 a.m. - 12:00 noon
 

  • MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s  Jaime vanSydenborgh/Jean-Pierre Fraser

That the agenda be adopted as printed with the following additions.

Open discussion

16. Leave without pay - 5 years (D. Lalancette)
17. Grievance Levels (S. Khayat)
18. Bill 377 (G. Esslinger - withdrawn afterward on the floor)
19. Regulation 13 - Travel Grants (A. Jackson)
20. Employee return to work after a long leave (JP Fraser - withdrawn afterward on the floor)
21. UTE National Training Course (D. Gaetz)
22. Budget Night Response (A. Jackson)
23. Pocket Calendars (A. Jackson)

  • Recorded Vote #1. MOTION CARRIED.

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s  Doug Gaetz /Adam Jackson

That the minutes of the Executive Council Meeting of December 2011 be adopted.

  • Recorded Vote #2.  MOTION CARRIED.

1st Vice-President Aylward assumed the Chair.

5. PRESIDENT’S FOLLOW UP ITEMS

m/s  Bob Campbell/Denis Lalancette

That the follow up items of the President be adopted.

  • Recorded Vote #3.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT

m/s  Bob Campbell/Denis Lalancette

That the report of the President be adopted.

  • Recorded Vote #4.  MOTION CARRIED.

President Campbell resumed the Chair.

7. REPORT OF THE 1st VICE-PRESIDENT

m/s  Chris Aylward/Denis Lalancette

That the report of the 1st Vice-President be adopted.

  • Recorded Vote #5.  MOTION CARRIED.

8. REPORT OF THE 2nd VICE-PRESIDENT

m/s  Denis Lalancette/Chris Aylward

That the report of the 2nd Vice-President be adopted.

  • Recorded Vote #6.  MOTION CARRIED.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s Jaime vanSydenborgh/Bill Blair

That the activity reports of the RVPs and ARVPs be adopted.

  • Recorded Vote #7.  MOTION CARRIED.

1st Vice-President Aylward assumed the Chair.

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s  Bob Campbell/Denis Lalancette

That the report of the Executive Committee be adopted.

  • Recorded Vote #8.  MOTION CARRIED.

President Campbell resumed the Chair.

11 a) REPORT OF THE STAFFING COMMITTEE

m/s  Sabri Khayat/Adam Jackson

That the report of the Staffing Committee be adopted.

  • Recorded Vote #9.  MOTION CARRIED.

11 b) REPORT OF THE BY-LAWS COMMITTEE

m/s  Gary Esslinger/Sabri Khayat

That the report of the By-Laws Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Campbell in the chair.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s  Doug Gaetz/Gary Esslinger

That the report of the Technological Change Committee be adopted.

m/s  Doug Gaetz/Gary Esslinger

Recommendation no.1
 
Be it resolved that the attached Terms of Reference for the Standing Tech Change Committee be adopted.

m/s  Gary Esslinger/Sabri Khayat

That the recommendation be referred to the Executive Committee with instruction to come up with a standard template for Terms of Reference for all committees.

  • MOTION TO REFER DEFEATED.
  • Recorded Vote #11.  MAIN MOTION CARRIED.

That the report of the Technological Change Committee be adopted as a whole.

  • Recorded Vote #12.  MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s  Bill Blair/Lorne Roslinski

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #13.  MOTION CARRIED.

11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s  Chris Aylward/Doug Gaetz

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #14.  MOTION CARRIED.

11 f)  REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s  Robin Johnson/Jean-Pierre Fraser

That the report of the EO Committee be adopted.

m/s  Robin Johnson/Jean-Pierre Fraser

Recommendation 1

Be it resolved that UTE change the name of the equity group Visible Minority to Racially Visible.

  • Recorded Vote #15.  MOTION CARRIED.

Recommendation 2

Be it resolved that Executive Council approve overspending on the 3 Regional EO conferences by $ 3,833.00 per conference for guest speakers.

  • Recorded Vote #16.  MOTION CARRIED.

That the report of the E.O. Committee be adopted as a whole.

  • Recorded Vote #17.  MOTION CARRIED.

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s  Jean-Pierre Fraser/Gary Esslinger

That the report of the Honours and Awards Committee be adopted.

m/s  Jean-Pierre Fraser/Robin Johnson

Recommendation 1

Be it resolved that Jolaine Richardson receives the Union of Taxation Humanitarian Award.

  • Recorded Vote #18.  MOTION CARRIED.

That the report of the Honours and Awards Committee be adopted as a whole.

  • Recorded Vote #19.  MOTION CARRIED.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s  Pamela Abbott/Bill Blair

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #20. MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE

m/s  Jamie vanSydenborgh/Pamela Abbott

That the report of the Harassment Committee be adopted.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5:00 p.m.


WEDNESDAY, MARCH 21, 2012

MORNING SESSION

The meeting was called to order at 9:00 a.m. with National President Campbell in the Chair.

President Campbell invited Brother Morgan Gay, PSAC Negotiator to address the Council and to introduce himself.  Brother Morgan will replace Sister Gaby Lévesque as our negotiator with the Canadian Revenue Agency (CRA).

Brother Jackson and Sister Melanson were absent with permission.

m/s  Chris Aylward/Denis Lalancette

That the report of the Harassment Committee Report be postponed until Brother Jackson returns.

  • MOTION CARRIED.

11 j) REPORT OF THE FINANCE COMMITTEE

m/s  Chris Aylward/Gary Esslinger

That the report of the Finance Committee be adopted.

m/s  Chris Aylward/Gary Esslinger

Recommendation 1

Be it resolved that the following line items be overspent:

Equipment Rental & Maintenance

Over budget for Xerox copiers

  70,000.00

77,122.07

  (7,122.07)

President's Salary

Over budget - Two salaries-July/August

  106,500.00

  122,091.95

  (15,591.95)

Legal Fees

Over budget - Staff Grievances

  25,000.00

34,234.98

  (9,234.98)

Executive Council

Over budget - December Council incurred

  195,000.00

  202,565.12

  (7,565.12)

 

higher costs vs June Council as follows:

 

 

 

 

Salaries by $4,000 - New RVPs-more hours?

 

 

 

 

Hotel by $3,500 - Travel day was Sunday

 

 

 

Vice-President Salary

Over budget - Increase in November 2011

  90,000.00

91,581.72

  (1,581.72)

  • Recorded Vote #21.  MOTION CARRIED.

Recommendation 2

Be It resolved that the UTE Regulations be amended to add new attached Regulation 30 Membership Appreciation Fund.

m/s  Denis Lalancette/Pamela Abbott

That the recommendation be referred back to the committee to read: 

2. Local Annual General Membership meetings, Local General Membership meetings, event where members of PIPSC or unrepresented members are participating, and any PSAC event will not be subsidised from this fund.

  • MOTION TO REFER CARRIED.

That the report of the Finance Committee be adopted as a whole.

  • Recorded Vote #22.  MOTION CARRIED.

Cont 11 i) REPORT OF THE HARASSMENT COMMITTEE

m/s  Jamie vanSydenborgh/Pamela Abbott

That the report of the Harassment Committee be adopted.

  • Recorded Vote #23.  MOTION CARRIED.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s  Lorne Roslinski/Sabri Khayat

That the report of the Communications Committee be adopted.

  • Recorded Vote #24.  MOTION CARRIED.

11 l)  REPORT OF THE BARGAINING COMMITTEE

m/s  Denis Lalancette/Chris Aylward

That the report of the Bargaining Committee be adopted.

m/s  Denis Lalancette/Chris Aylward

Recommendation 1

Be it resolved that the Executive Council adopt the plan for an electronic collective agreement containing links to reference documents for posting on the UTE website.

The committee recommends that this electronic collective agreement contain the following warning:

WORD OF CAUTION
This version of the collective agreement is comprised of hyperlinks to multiple reference documents, i.e. Interpretation bulletins, Canada Revenue Agency’s Policies and Guidelines, Public Service Labour Relations Board’s decisions summaries, etc. These documents do not replace the official version.

DISCLAIMER
The views and opinions expressed in the reference documents do not necessarily reflect the position of the Union of Taxation Employees.

m/ Doug Gaetz/

That the recommendation be referred to the Committee to permit additional communications to take place with the National Office and for the National President to see if this project is feasible, who will be working on it and what would be the cost to maintain it updated.

The motion was lost for a lack of a seconder.

  • Recorded Vote #25.  MOTION DEFEATED.

That the report of the Bargaining Committee be adopted as a whole.

  • Recorded Vote #26.  MOTION CARRIED.

11m) REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s  Adam Jackson/Jamie vanSydenborgh

That the report of the Political Action Committee be adopted.

  • Recorded Vote #27.  MOTION CARRIED.

11 n)   REPORT OF THE AD-HOC CALL CENTRE COMMITTEE

m/s  Pamela Abbott/Jamie vanSydenborgh

That the report of the Ad-Hoc Call Centre Committee be adopted.

  • Recorded Vote #28.  MOTION CARRIED.

11 o)   REPORT OF THE JOINT MEETING PAC / COMMUNICATION COMMITTEE

m/s  Adam Jackson/Lorne Roslinski

That the report of the Joint Meeting PAC / Communication Committee be adopted.

  • Recorded Vote #29.  MOTION CARRIED.

11 p) REPORT OF THE AD HOC UNION MANAGEMENT APPROACH (UMA) AND CONFLICT RESOLUTION COMMITTEE

m/s  Sabri Khayat/Doug Gaetz

That the verbal report of the Ad-Hoc UMA and Conflict Resolution Committee be adopted.

  • Recorded Vote #30.  MOTION CARRIED.

11 q)   REPORT OF THE AD HOC MENTAL HEALTH CONFERENCES COMMITTEE

m/s  Chris Aylward/Bill Blair

That the report of the Ad-Hoc Mental Health Conferences Committee be adopted.

  • Recorded Vote #31.  MOTION CARRIED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Campbell in the chair.

12.   ADOPTION OF FINANCIAL STATEMENTS

m/s  Chris Aylward/Gary Esslinger

That the financial statements of December 31, 2011 be adopted.

  • Recorded Vote #32.  MOTION CARRIED. 

13. EXPENSE CLAIMS OVER 90 DAYS

m/s  Chris Aylward/Gary Esslinger

That the two (2) late claims be accepted.

  • Recorded Vote #33.  MOTION CARRIED.

14.  COLLECTIVE BARGAINING

A short discussion took place.

15. DONATION – SISTER ROBYN BENSON’S CAMPAIGN

m/s  Chris Aylward/Gary Esslinger

Whereas Sister Robyn Benson is running for the position of National President at the PSAC Convention; and

Whereas Sister Benson is a long time UTE member and promotes the values of UTE; and

Whereas it has been past practice of UTE to financially support candidates they believe to be viable for such positions.

Be It Resolved that UTE donate $2500.00 to Sister Benson’s campaign; and

Be It Further Resolved that this donation not be binding regarding support of the candidate by any UTE delegate.

m/s  Sabri Khayat/Denis Lalancette

That the two Be it resolved be divided and dealt with separately.

  • MOTION TO DIVIDE DEFEATED.
  • Recorded Vote #34.  MAIN MOTION CARRIED.

At the request of the National President the session went "in camera".

16. AWARD OF MERIT

m/s  Chris Aylward/Doug Gaetz

That the award of merit be adopted.

m/s  Pamela Abbott/Adam Jackson

That the recommendation be amended to delete no. 4 and change it for: all nominations for this award must be received by the Chair of the Honours and Awards Committee by December 15 of each year.

  • MOTION TO AMEND CARRIED.

m/s  Lorne Roslinski/Doug Gaetz

That we add at the end of no. 4 the words:  and the award would be presented once a year.

  • MOTION TO AMEND THE AMENDMENT DEFEATED.
  • Recorded Vote #35.  MOTION AS AMENDED ORIGINALLY, CARRIED.

The Council moved back into its regular session.

17. AUDITED FINANCIAL STATEMENTS

m/s  Chris Aylward/Gary Esslinger

That the 2011 Audited Financial Statements be adopted.

  • Recorded Vote #36.  MOTION CARRIED.

18.   2014 NATIONAL TRIENNIAL CONVENTION

m/s  Chris Aylward/Adam Jackson

That the 2014 National Triennial Convention be held in Ottawa from July 00 to 00 2014. (dates to come later)

m/s  Sabri Khayat/Gary Esslinger

That the resolution be amended to replace Ottawa by Windsor.

  • MOTION TO AMENDMENT CARRIED.
  • Recorded Vote #37.  MOTION AS AMENDED CARRIED.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5:00 p.m.


SUNDAY, MARCH 25, 2012

MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Campbell in the Chair.

Item from the Presidents Conference

m/s  Sabri Khayat/Jean-Pierre Fraser

Whereas the Air Canada Public Participation Act stipulates that Air Canada must maintain aircraft heavy maintenance facilities or have such work performed at facilities located in Winnipeg, Mississauga and Montreal; and 

Whereas Air Canada has, while restructuring, sold its aircraft maintenance division to Aveos Fleet Performance Inc.; and

Whereas Air Canada has retained the services of Aveos Fleet Performance Inc. to do the maintenance of its aircrafts, in order to comply with its obligations under the Air Canada Public Participation Act; and

Whereas Air Canada has decided to pull this work from these facilities and to seek alternative suppliers, Aveos has subsequently ceased operations affecting 1,785 highly skilled workers in Montreal, 412 in Winnipeg and 356 in Vancouver, therefore contravening to the Act; and

Whereas the Union of Taxation Employees (UTE) has always shown solidarity with the difficulties being lived by other workers of various sectors across Canada.

Be it resolved that the Union of Taxation Employees (UTE), to show its support to the  Aveos Fleet Performance Inc. workers, takes a clear position, which could potentially lead to a boycott, against the Air Canada company; and

Be it further resolved that the Union of Taxation Employees (UTE) encourages, in the shortest possible time, the Public Service Alliance of Canada (PSAC), and its affiliated Elements, to adopt the same position.

m/s  Chris Aylward/Doug Gaetz

That the resolution be referred to the National President with instruction that he does not consider a boycott against Air Canada and that he advise the Executive Council of his decision.

  • MOTION TO REFER CARRIED.

OPEN DISCUSSION

The Council members discussed the remaining items under this section.

The meeting adjourned at 1200 noon.

______________________    ______________________   
Bob Campbell
National President
Chris Aylward
1st National Vice-President