Minutes of the Executive Council

September 18 – 19 & 23, 2012

TUESDAY, SEPTEMBER 18, 2012
MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Bob Campbell was in the Chair. In attendance: Marc Brière, Denis Lalancette, Pamela Abbott, Lorne Roslinski, Gary Esslinger, Adam Jackson, Jamie vanSydenborgh, Doug Gaetz, Robin Johnson, Bill Blair, Sabri Khayat, Jean-Pierre Fraser, Annette Melanson and Pierrette Labrie.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s Doug Gaetz/Jean-Pierre Fraser

That the hours of session be as follows:
 
Tuesday:        9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m.
                     4:00 p.m. - 5:00 p.m. Open Discussion
Wednesday:   9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Sunday:         9:00 a.m. - 12:00 noon

  • MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s  Robin Johnson/Gary Esslinger

That the agenda be adopted as printed with the following additions.

Open discussion

8. UTE Phone System and Email (M. Brière)
9. PSAC Leadership Summit (D. Lalancette)
10. LROs and consistency of Information (G. Esslinger)
11. Supervisory in Basket (P. Abbott)
12. Investigation Program SPs (A. Jackson)
13. CIBC (D. Gaetz)

  • MOTION CARRIED.

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s  Gary Esslinger/Robin Johnson

That the minutes of the Executive Council Meeting of June 2012 be adopted.

  • Recorded Vote #1.  MOTION CARRIED.

President Campbell turned the Chair to Brother Brière, First National V-President

5. PRESIDENT’S FOLLOW UP ITEMS

m/s  Bob Campbell/Denis Lalancette

That the follow up items of the President be adopted.

  • Recorded Vote #2.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT

m/s  Bob Campbell/Denis Lalancette

That the report of the President be adopted.

  • Recorded Vote #3.  MOTION CARRIED.

President Campbell resumed the Chair.

7. REPORT OF THE 1st VICE-PRESIDENT

m/s  Marc Brière/Denis Lalancette

That the report of the 1st Vice-President be adopted.

  • Recorded Vote #4.  MOTION CARRIED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Campbell in the chair. 

 
8. REPORT OF THE 2nd VICE-PRESIDENT

m/s  Denis Lalancette/Marc Brière

That the report of the 2nd Vice-President be adopted.

  • Recorded Vote #5.  MOTION CARRIED.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s Lorne Roslinski/Sabri Khayat

That the activity reports of the RVPs and ARVPs be adopted.

  • Recorded Vote #6.  MOTION CARRIED.

First Vice-President Brière assumed the chair

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s  Bob Campbell/Denis Lalancette

  That the report of the Executive Committee be adopted.

  • Recorded Vote #7.  MOTION CARRIED.

President Campbell resumed the Chair.

11 a) REPORT OF THE STAFFING COMMITTEE

m/s  Sabri Khayat/Adam Jackson

That the report of the Staffing Committee be adopted.

  • Recorded Vote #8.  MOTION CARRIED.

11 b) REPORT OF THE BY-LAWS COMMITTEE

m/s  Gary Esslinger/Sabri Khayat

That the report of the By-Laws Committee be postponed to the first item of business the next day in the afternoon to present an amendment to the Regulations.

  • MOTION TO POSTPONE CARRIED.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s  Doug Gaetz/Gary Esslinger

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #9.  MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s  Bill Blair/Lorne Roslinski

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED.

11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s  Doug Gaetz/Marc Brière

That the report of the Health & Safety Committee be adopted.

m/s  Doug Gaetz/Marc Brière

Recommendation #1

Whereas the 2010 National Health & Safety Conference cost $424,000.000 and only $350,000.00 was budget for current national conference; and
 
Whereas this shows that the Health & Safety Conference was under estimated; and
 
Whereas there are also an increase in the number of delegates from 105 to 116, which automatically caused an increased of $43,000.00.

Be it resolved that the National Health & Safety Committee overspend line item by total of 96,000.00.

At the request of the Council, the session went "in camera".

  • Recorded Vote #11.  MOTION CARRIED.

That the report of the Health and Safety Committee be adopted as a whole.

  • Recorded Vote #12.  MOTION CARRIED.

The Council then moved back into its regular session.

11 f)  REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s  Robin Johnson/Jean-Pierre Fraser

That the report of the EO Committee be adopted.

  • Recorded Vote #13.  MOTION CARRIED.

At the request of the Council, the session went "in Camera".

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s  Jean-Pierre Fraser/Robin Johnson

That the report of the Honours and Awards Committee be adopted.

m/s  Jean-Pierre Fraser/Robin Johnson

Recommendation #1

Be it resolved that Sister Esther Burt receive the Godfroy Côté Award.

  • Recorded Vote #14.  MOTION CARRIED.

Recommendation #2

Be it resolved that the following be entered into UTE Regulation 23, directly under the heading Marguerite Stonehouse Memorial Scholarships: Canada Labour College Scholarship in parentheses.

  • Recorded Vote #15.  MOTION CARRIED.

That the report of the Honours and Awards Committee be adopted as a whole.

  • Recorded Vote #16.  MOTION CARRIED.

The Council then moved back to its regular session.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s  Pamela Abbott/Sabri Khayat

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #17. MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE

m/s  Jamie vanSydenborgh/Pamela Abbott

That the report be postponed until the next day in the afternoon to give Council the time to read the documents.

  • MOTION TO POSTPONE CARRIED.

11 j) REPORT OF THE FINANCE COMMITTEE

m/s  Marc Brière/Doug Gaetz

That the report of the Finance Committee be adopted.

m/s  Marc Brière/Gary Esslinger

Recommendation # 1

Be It Resolved that the following line items be approved for overspending:

UTE
OVER-EXPENDITURES
SEPTEMBER 2012 EXECUTIVE COUNCIL

DATE

LINE ITEM DESCRIPTION

EXPLANATION

 BUDGET

 ACTUAL
PROPOSED

 OVERAGE

30-Jun-12

PSAC Triennial Convention

Over budget approval

 50,000.00

 51,031.23

(1,031.23)

 

31-Aug-12

Legal Fees

Over budget approval - Staff Grievances

 25,000.00

 34,509.35

(9,509.35)

 

30-Jun-12

Relocation-President/Vice-President

Over budget approval - Betty's closing costs

 -

2,654.41

  (2,654.41)

 

Hotel & Per Diem-8,125.00

1st VP  relocation costs

 -

 25,000.00

(25,000.00)

 

Kms-1,500.00 / House Buying-14,605.00

25K was left unspent in 2011 Budget. Council was advised in Dec/11

   

31-Aug-12

EO Regional Conferences

Over budget - 60K - 11K passed - Mar/12

397,560.00

 457,527.23

(48,967.23)

 

Over budget approval - 49K - Travel Grants

31-Jul-12

Presidents' Conference

Over budget approval - 50K

  556,500.00

 606,157.59

(49,657.59)

 

Based on Mar/12 Presidents' Conference actual costs

  • Recorded Vote #18.  MOTION CARRIED.

That the report of the Finance Committee be adopted as a whole.

  • Recorded Vote #19.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5:00 p.m.


WEDNESDAY, SEPTEMBER 19, 2012

MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Campbell in the Chair.

Brother Khayat was absent with permission.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s  Lorne Roslinski/Gary Esslinger

That the report of the Communications Committee be adopted.

  • Recorded Vote #20.  MOTION CARRIED.

11 l)  REPORT OF THE BARGAINING COMMITTEE

m/s  Denis Lalancette/Jean-Pierre Fraser

That the report of the Bargaining Committee be adopted.

  • Recorded Vote #21.  MOTION CARRIED.

11m) REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s  Adam Jackson/Jamie vanSydenborgh

That the report of the Political Action Committee be adopted.

  • Recorded Vote #22.  MOTION CARRIED.

11 n)   REPORT OF THE AD-HOC CALL CENTRE COMMITTEE

m/s  Pamela Abbott/Jamie vanSydenborgh

That the report of the Ad-Hoc Call Centre Committee be adopted.

  • Recorded Vote #23.  MOTION CARRIED.

11 o) REPORT OF THE AD HOC UNION MANAGEMENT APPROACH (UMA) AND CONFLICT RESOLUTION COMMITTEE

m/s  Doug Gaetz/Marc Brière

That the verbal report of the Ad-Hoc UMA and Conflict Resolution Committee be adopted.

  • Recorded Vote #24.  MOTION CARRIED.

11 p)   REPORT OF THE AD HOC MENTAL HEALTH CONFERENCES COMMITTEE

m/s  Doug Gaetz/Bill Blair

That the report of the Ad-Hoc Mental Health Conferences Committee be adopted.

  • Recorded Vote #25.  MOTION CARRIED.

12.   ADOPTION OF FINANCIAL STATEMENTS

m/s  Doug Gaetz/Gary Esslinger

That the financial statements of July 31, 2012 be adopted.

  • Recorded Vote #26.  MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

That the two (2) claims over 90 days be accepted.

  • Recorded Vote #27.  MOTION CARRIED.

14. COLLECTIVE BARGAINING

A short discussion took place.

15. RENAMING THE SOUTH WESTERN ONTARIO REGIONAL SCHOLARSHIP

m/s  Jamie vanSydenborgh/Adam Jackson

Whereas the South Western Ontario Region has been represented by Brother Nick Stein for over 20 years and he has participated in the union for far greater than 20 years.

Be it resolved that the South Western Ontario Regional Scholarship be renamed the Nick Stein Southwestern Ontario Regional Scholarship.

  • Recorded Vote #28.  MOTION CARRIED.

16.  LOAN TO UTE MEMBERS

m/s  Robin Johnson/Gary Esslinger

Whereas Vona Martin and Veronica Eastman were in a train derailment on Sunday February 26, 2012 while returning home from a UTE grievance course; and

Whereas both members have not been able to return to work due to the injuries that they received during this accident; and

Whereas both members have had out of pocket expenses creating hardships for them that are not covered under Sun Life.

Be it Resolved that UTE loan Veronica Eastman $2,000 and Vona Martin $2,600 until their settlement with Via Canada is completed; and

Be it further resolved that UTE have a signed agreement promising the repayment of this loan once a settlement has been reached.

  • Recorded Vote #29.  MOTION CARRIED.

At the request of Council, the session went "in camera".

OPEN DISCUSSION

The Council members discussed the items under this section.

The Council then moved back into its regular session.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with Brother Campbell in the chair. 

Brother Alex Thon, IT Officer from the National Office made a presentation on cell phones, Microsoft Exchange email server options and the phone system at the National Office to guide us in deciding on which service provider we should contract with.

Cont’d 11 b) REPORT OF THE BY-LAWS COMMITTEE

m/s  Gary Esslinger/Sabri Khayat

That the report of the By-Laws Committee be adopted.

m/s  Gary Esslinger/Sabri Khayat

Recommendation #1

Renumbering of Regulation 3 Item 1 to 1.1 and add 1.2 and 1.3 (new)

1.1 There shall be thirteen (13) Standing Committees:

Bargaining, By-Laws, Staffing, Technological Change, Health and Safety, Equal Opportunities, Employees Assistance Program, Finance, Honours and Awards, Workforce Adjustment, Harassment, Communications and Political Action.

1.2 Each Standing Committee with the exception of the Bargaining Committee, Staffing Committee and Workforce Adjustment Committee will have one President’s Representative.  The Staffing, Bargaining and WFA Committees will each have two President’s Representatives; one from a TSO and one from a TC.  All Presidents’ Representatives shall be elected in accordance with By-Law 8 Section 1 (g).

1.3   For the purpose of voting for these positions, the following Locals are considered to be Tax Centres:

  Summerside 90006
  St. John’s 90000
  Surrey 20029
  Jonquière 10004
  Shawinigan-South 10005
  Winnipeg 50031
  Sudbury TC 00042
  Ottawa Technology Centre 70030
  Winnipeg Compensation Client Service Centre 50032
  ITSO 70009

  • Recorded Vote #30. MOTION CARRIED.

Cont’d 11 i)   REPORT OF THE HARASSMENT COMMITTEE

m/s  Jamie vanSydenborgh/Pamela Abbott

That the Report of the Harassment Committee be adopted.

m/s  Jamie vanSydenborgh/Pamela Abbott

Recommendation #1

Whereas   the National Harassment Committee was tasked with reviewing the Guidelines on Union Intervention in Harassment Cases – Member against Member in the Workplace.

Be it resolved that the Guidelines on Union Intervention in Harassment Cases – Member against Member in the Workplace be adopted as amended.

  • Recorded Vote #31. MOTION CARRIED.

That the report of the Harassment Committee be adopted as a whole.

  • Recorded Vote #32. MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5:00 p.m.


SUNDAY, SEPTEMBER 23, 2012

MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Campbell in the Chair.

Brother Khayat served notice to amend the agenda.

MOTION TO AMEND CARRIED.

OPEN DISCUSSION

The Council members discussed the items left under that section.

17. UNAPPROPRIATED USE OF THE UTE SURPLUS FOR CONDUCTING CAMPAIGNS AND POLITICAL ACTIONS

m/s  Sabri Khayat/Denis Lalancette

Whereas the members of the Union of Taxation Employees (UTE) are experiencing serious consequences following the service cuts announced by the Canada Revenue Agency in June 2012, and other service cuts may occur over the next two (2) years; and

Whereas it is important for the Union of Taxation Employees (UTE) to be able to defend its members’ rights and interests in an active, prompt and timely manner by conducting, among other things, campaigns and political actions that expose the cuts to public services; and

Whereas the 2012-2013-2014 budget of the Union of Taxation Employees (UTE) contains no budget line item for “Campaigns and political actions”.

Be it resolved that the Executive Council of the Union of Taxation Employees authorize the conducting of campaigns and political actions for defending its members’ rights and interests and/or educating Canadians about the impacts of cuts to public services.  That authorization is effective immediately and is valid until the next UTE Triennial Convention is held in July 2014; and

Be it further resolved that the expenses incurred by the Union of Taxation Employees for conducting such campaigns and political actions be jointly authorized by the National President and the 1st National Vice-President of the UTE;  and

Be it further resolved that the National President of the Union of Taxation Employees report to the UTE Executive Council all expenses incurred for conducting campaigns and political actions, at each Council meeting; and

Be it further resolved that the budget line item “Political Action / Campaigns” be created in the amount of $250,000.00.

m/s  Robin Johnson/Jean-Pierre Fraser

That the resolution be referred to the Executive Committee with the instruction to draft guidelines on how the money will be allocated.

  • MOTION TO REFER DEFEATED. 
  • Recorded Vote #33. MOTION CARRIED.

The meeting adjourned at 10h30 a.m.

______________________    ______________________   
Bob Campbell
National President
Marc Brière
1st National Vice-President