Minutes of the Executive Council

MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Bob Campbell was in the Chair. In attendance: Marc Brière, Madonna Gardiner, Wayne Little, Bob Carpenter, Gary Esslinger, Adam Jackson, Jamie vanSydenborgh, Doug Gaetz, Ken Bye, Bill Blair, Sabri Khayat, Denis Lalancette, Annette Melanson and Pierrette Labrie.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s Gary Esslinger / Doug Gaetz

That the hours of session be as follows:

Tuesday:        9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m.
                         4:00 p.m. - 5:00 p.m. Open Discussion
Wednesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Sunday:          9:00 a.m. - 12:00 noon

•  MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s  Bill Blair / Doug Gaetz

That the agenda be adopted as printed with the following additions.

New Business

23. Investigation Committee (A. Jackson)
24. Motion to reconsider (A. Jackson)

Open discussion

10. Flexible Hours (S. Khayat)
11. Medical Marijuana (B. Carpenter)
12. Anonymous Tipline (B. Blair)
13. T4009 / Sick Leave (D. Gaetz)
14. RVP Transition (G. Esslinger)
15. Photocopier Harddrive (S. Khayat)

• MOTION CARRIED

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s  Doug Gaetz / Wayne Little

That the minutes of the Executive Council Meeting of June 2014 be adopted.

• Recorded Vote #1.  MOTION CARRIED.

m/s  Doug Gaetz / Gary Esslinger

That the minutes of the Executive Council Meeting of July 2014 be adopted.

• Recorded Vote #2.  MOTION CARRIED.

President Campbell turned the Chair over to Brother Brière, First National Vice-President

5. PRESIDENT’S FOLLOW UP ITEMS

m/s  Bob Campbell / Madonna Gardiner

That the follow up items of the President be adopted.

• Recorded Vote #3.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT

m/s  Bob Campbell / Madonna Gardiner

That the report of the President be adopted.

Recess for lunch

AFTERNOON SESSION

The meeting was called back to order at 1:15 with Brother Campbell in the Chair. 

Cont’d ) 6. REPORT OF THE PRESIDENT

• Recorded Vote #4.  MOTION CARRIED.

President Campbell resumed the Chair.

7. REPORT OF THE 1st NATIONAL VICE-PRESIDENT

m/s  Marc Brière / Madonna Gardiner

  That the report of the 1st National Vice-President be adopted.

• Recorded Vote #5.  MOTION CARRIED.

8. REPORT OF THE 2nd NATIONAL VICE-PRESIDENT (Lalancette)

m/s  Denis Lalancette / Marc Brière

That the report of the former 2nd National Vice-President, Brother Lalancette be adopted.

• Recorded Vote 6#.  MOTION CARRIED.

8. REPORT OF THE 2nd NATIONAL VICE-PRESIDENT (Gardiner)

m/s  Madonna Gardiner / Marc Brière

That the report of the new 2nd National Vice-President, Sister Gardiner be adopted.

• Recorded Vote #7.  MOTION CARRIED.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s Ken Bye /  Bill Blair

That the activity reports of the RVPs and ARVPs be adopted.

• Recorded Vote #8.  MOTION CARRIED.

President Campbell turned the Chair over to Brother Brière, First National Vice-President

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s  Bob Campbell / Madonna Gardiner

That the report of the Executive Committee be adopted including the minutes of July 19, 2014.

MINUTES OF THE
EXECUTIVE COMMITTEE MEETING
JULY 19, 2014

SATURDAY, JULY 19, 2014

The meeting was called to order at 4:00 p.m.  President Campbell was presiding.  In attendance: Marc Brière, Madonna Gardiner, Sabri Khayat, Annette Melanson and Pierrette Labrie.

m/s  That Sister Annette Melanson be reconfirmed as the Executive Assistant to the UTE National President. Recorded Vote #1.  MOTION CARRIED

• Recorded Vote #9.  MOTION CARRIED.

President Campbell resumed the Chair.

11 a) REPORT OF THE STAFFING COMMITTEE

m/s  Sabri Khayat / Adam Jackson

That the report of the Staffing Committee be adopted.

• Recorded Vote #10.  MOTION CARRIED.

11 b) REPORT OF THE BY-LAWS COMMITTEE

m/s  Gary Esslinger / Sabri Khayat

That the report of the By-Laws Committee be adopted.

m/s  Gary Esslinger / Sabri Khayat

Recommendation #1

Regulation 2.4 (New) Division of Funds

• The funds on deposit of the existing Local shall be divided on a pro-rata share based on the number of members going to the new Local from the existing local.
• The amount of funds on deposit will be determined by the Regional Vice-President responsible for the existing Local, in consultation with the existing Local President.
• The month in which the Executive Council approves the establishment of the new Local is the month in which the amount of funds on deposit will be considered for distribution to the new Local.

m/s  Adam Jackson  /  Wayne Little

That the motion be referred back to the Committee to look at how the Strike Fund would be divided.

MOTION TO REFER DEFEATED.

• Recorded Vote #11.  MOTION CARRIED.

Recommendation #2

Regulation 7.3.7 (New)

7 (a) When planning a Regional or Inter-regional conference that includes a training element or module not listed as an approved course as shown above. The RVP will meet the requirement to access their regional education funds if approved by the President.

(b) The RVP requesting approval for training not listed above must provide information to the President, including but not limited to the following: Overview of the training to be provided, Length of the module and Subject Matter before the approval can be granted.

• Recorded Vote #12.  MOTION CARRIED.

Recommendation #3

Regulation  13.6 (New) Local Observer Stipend for Presidents Conference

1. Notwithstanding By-Law 8 Section 1 (1) (j), a Local that brings an observer to a Presidents’ Conference will, upon completion of the required documentation, be entitled to one (1) observer stipend of up to the lesser of either $500 or the actual expenses incurred. In the event that locals send additional observers this will not be considered in the calculation of expenses incurred.
2. The above mentioned expense claim must be accompanied by all required documentation and/or receipts and be received by the National Office within thirty (30) days of the close of business of the Presidents’ Conference.

• Recorded Vote #13.  MOTION CARRIED.

That the report of the By-Laws Committee be adopted as a whole.

• Recorded Vote #14.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5:00 p.m.

WEDNESDAY, SEPTEMBER 24, 2014
MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Campbell in the Chair.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s  Doug Gaetz / Gary Esslinger

That the report of the Technological Change Committee be adopted.

• Recorded Vote #15.  MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s  Bill Blair / Ken Bye

That the report of the Employee Assistance Program Committee be adopted.

• Recorded Vote #16.  MOTION CARRIED.

11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s  Doug Gaetz / Marc Brière

That the report of the Health & Safety Committee be adopted.

• Recorded Vote #17.  MOTION CARRIED.

11 f)  REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s  Ken Bye / Doug Gaetz

That the report of the EO Committee be adopted.

• Recorded Vote 18#.  MOTION CARRIED.

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s  Denis Lalancette / Sabri Khayat

That the report of the Honours and Awards Committee be adopted.

• Recorded Vote #19.  MOTION CARRIED.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s  Bill Blair / Doug Gaetz

That the report of the Workforce Adjustment Committee be adopted.

• Recorded Vote #20. MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE

m/s  Jamie vanSydenborgh / Ken Bye

That the report of the Harassment Committee be adopted.

• Recorded Vote #21. MOTION CARRIED.

11 j) REPORT OF THE FINANCE COMMITTEE

m/s  Marc Brière / Doug Gaetz

That the report of the Finance Committee be adopted.

m/s  Marc Brière / Gary Esslinger

Recommendation

Be It Resolved that the following line item be approved for overspending:

UTE
OVER-EXPENDITURES
SEPTEMBER 2014 EXECUTIVE COUNCIL

• Recorded Vote #22.  MOTION CARRIED.

That the report of the Finance Committee be adopted as a whole.

• Recorded Vote #23.  MOTION CARRIED.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s  Sabri Khayat / Gary Esslinger

That the report of the Communications Committee be adopted.

• Recorded Vote #24.  MOTION CARRIED.

11 l)  REPORT OF THE BARGAINING COMMITTEE

m/s  Madonna Gardiner / Denis Lalancette

That the report of the Bargaining Committee be adopted.

• Recorded Vote #25.  MOTION CARRIED.

11m) REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s  Adam Jackson / Jamie vanSydenborgh

That the report of the Political Action Committee be adopted.

• Recorded Vote #26.  MOTION CARRIED.

11 n)  REPORT OF THE AD-HOC CALL CENTRE COMMITTEE

m/s  Jamie vanSydenborgh / Wayne Little

That the report of the Ad-Hoc Call Centre Committee be adopted.

• Recorded Vote #27.  MOTION CARRIED.

11 o) REPORT OF THE AD HOC UNION MANAGEMENT APPROACH (UMA) AND CONFLICT RESOLUTION COMMITTEE

m/s  Sabri Khayat  / Doug Gaetz

That the report of the Ad-Hoc UMA and Conflict Resolution Committee be adopted.

• Recorded Vote #28.  MOTION CARRIED.

12.   ADOPTION OF FINANCIAL STATEMENTS

m/s  Marc Brière / Doug Gaetz

That the financial statements of July 31, 2014 be adopted.

• Recorded Vote #29.  MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

m/s Marc Brière / Gary Esslinger

That the expense claim over 90 days be accepted.

• Recorded Vote #30.  MOTION CARRIED.

14.   COLLECTIVE BARGAINING

A short discussion took place.

15. UNFINISHED BUSINESS FROM CONVENTION 2014

m/s  Marc Brière / Denis Lalancette

That all remaining resolutions of non-concurrence from Convention 2014 be dealt with as a block.

MOTION CARRIED.

Outstanding Resolutions from Convention :

201, 203, 204, 205, 206, 210, 211

301, 306, 307, 308, 309, 310, 313, 315, 323, 324, 441, 442, 443, 446

435, 436, 437, 438, 439, 444

• Recorded Vote #31.  MOTION CARRIED.

President Campbell turned the Chair over to Brother Brière, First National Vice-President

16. APPOINTMENTS TO UTE STANDING COMMITTEES

m/s  Bob Campbell  / Madonna Gardiner

Be it resolved that the following Committee appointments be ratified:

• Recorded Vote #32.  MOTION CARRIED.

President Campbell resumed the Chair.

17.   APPOINTMENT OF AUDITORS FOR 2014

m/s Marc Brière / Doug Gaetz

Be it resolved that we appoint Andrews & Co. as auditor for fiscal year 2014.

• Recorded Vote #33.  MOTION CARRIED.

Recess for lunch

AFTERNOON SESSION

The meeting was called back to order at 1:15 with Brother Campbell in the Chair. 

Brothers Kent MacDonald, Labour Relations Officer and Shane O’Brien, Senior Labour Relations Officer went over the new National Staffing Course.

18.   AMYOTROPHIC  LATERAL  SCLEROSIS (ALS)
 
m/s  Doug Gaetz / Adam Jackson

Whereas ALS is a debilitating disease with no known cure; and

Whereas there is an awareness and fundraising campaign going on right now called the ALSice Bucket Challenge; and

Whereas a number of UTE members are participating and donating.

Be it resolved that UTE National matches any donations made by any UTE member or UTE National Office Staff or UTE Life Member, up to a maximum of three thousand dollars ($3,000.00); and

Be it further resolved that in order to accesses the matching fund, members and UTE National Office Staff, or UTE Life member must provide a copy of their receipt to UTE finance department in order to be eligible; and

Be it further resolved that the three thousand dollars come from un- allocated funds (surplus fund).

• Recorded Vote 34#.  MOTION CARRIED.

Brother Cosimo Crupi replaced Brother Adam Jackson for the afternoon.

19.   GOVERNOR GENERAL‘S CANADIAN LEADERSHIP CONFERENCE

m/s  Doug Gaetz / Cosimo Crupi

Whereas UTE has received requests from our members to participate in this worthwhile Leadership training; and

Whereas this is not covered under UTE non-union events at this time; and

Whereas this will provide leadership qualities to our activists; and

Whereas this requires sponsorship in order to attend.

Be it resolved that UTE sponsor one UTE member to participate in the Governor Generals Canadian Leadership Conference; and

Be it further resolved that UTE cover two associated costs including but not limited to travel and salary, (travel will be at the most economical means.); and

Be it further resolved that if more than one request is received from UTE members, the Executive Committee will select the recipient of the sponsorship; and

Be it further resolved that the successful individual provide within 30 days from the end of the conference a written report and expense claim to the National President.

• Recorded Vote #35.  MOTION DEFEATED FOR A LACK OF 2 /3 MAJORITY.

20.   NON UTE EVENT (REG 15)

m/s  Denis Lalancette / Sabri Khayat

Whereas there will be a Health and Safety Seminar by the FTQ to be held in Trois-Rivières on October 23 and 24, 2014, at the Delta Hotel, registration for which is $175.

Be it resolved that the Occupational Health and Safety Seminar by the FTQ on October 23 and 24, to be held in Trois-Rivières, be recognized as a Non-UTE Event and that Regulation 15 apply.

• Recorded Vote #36.  MOTION CARRIED.

21. SHORT COURSE ON GRIEVANCES

m/  Sabri Khayat /

The motion was withdrawn by the mover with permission from Council.

22. TRUSTEE REPORT – SUDBURY LOCAL 00042

m/s  Cosimo Crupi / Jamie vanSydenborgh

As per Regulation 25.1 #3, the trustee shall provide a written report to each Executive Council Meeting on their activities and the status of the trusteeship.

Since the filing of my last report, on May 20-21, 2014, I visited Sudbury to attend the town-hall session on Collective Bargaining. There has been no other travel to Sudbury since then. During this period, the interim executive has had the opportunity attend the PSAC Ontario Regional Convention held in June 2014, Northern & Eastern Ontario/South Western Ontario and Greater Toronto Regional event as well in June 2014, and lastly UTE National Convention in July 2014.

From June Executive council to present, the interim executive has been handling day to day activities in the local with little or no guidance from the Trustee. All expenses to be paid have been approved by the Trustee, and union workload has been assigned to executive officers and stewards as required. I do want to add that they have all stepped up to the plate and have done an amazing job in trying to get this local up and running properly again. 

As the Trustee of this local, one of my duties is to make a recommendation to UTE National Executive Council as to the status of the trusteeship and if there is a requirement to continue as a trustee. 

Recommendation

m/s  Cosimo Crupi / Jamie vanSydenborgh

Be it Resolved that at the September 2014 sitting of Executive Council the Sudbury Local 00042 be removed from trusteeship status.

• Recorded Vote #37.  MOTION CARRIED.

That the Trustee Report of the Sudbury Local 00042 be adopted.

• Recorded Vote #40.  MOTION CARRIED.

At the request of the Council the session went "in camera".

23. INVESTIGATION REPORT

m/s Cosimo Crupi / Wayne Little

That the report of the Investigation Committee be adopted as a whole.

• Recorded Vote #38.  MOTION CARRIED.

m/s Cosimo Crupi / Ken Bye

Recommendation

Be it Resolved that  Tina Babij have her PSAC Membership suspended for a period of three (3) years.

m/s Jamie vanSydenborgh / Bill Blair

That the Committee recommendation be reduced to a written reprimand.

• MOTION CARRIED.

• Recorded Vote #39.  MOTION CARRIED.

24. MOTION TO RECONSIDER

m/s  Bill Blair / Denis Lalancette

That the Executive Council Members void their previous resolution that Sister Sandra Cribar not be allowed to hold any union office for a period of one year.

• Recorded Vote #41.  MOTION CARRIED.

(Vote #40 can be found on page 15)

The Council then moved back into its regular session.

OPEN DISCUSSION

The Council Members went over some of the discussion items. 

The meeting recessed at 5h00 p.m.

SUNDAY, SEPTEMBER 28, 2014
MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Campbell in the Chair.

The Council went over the remaining Open Discussion Items.

The meeting adjourned at 11h45 a.m.