Communications Committee

Minutes of the Communications Committee Meeting

March 14-16, 2005

The Committee met in Ottawa from March 14th to the 16th, with the following members in attendance: Barry Melanson, Sabri Khayat, Bob Campbell and Susan Duncan.

The Committee prepared the April newsletter for publication and had a general discussion on other UTE communication items. The following agenda items were discussed:

  1. Review of previous minutes
  2. Articles from newsletters produced by locals
  3. Adding links to PSSRB Decisions on the website
  4. Sending the newsletter to retired members
  5. Updates to red books
  6. Other items

1. Review of previous minutes

The previous minutes were reviewed.

2. Articles from newsletters produced by locals

A general discussion was held on this topic. It was decided that we should encourage locals to send us copies of their articles and their newsletters for possible inclusion on the website. The committee and/or the National Office would decide which articles would be translated and included on the web.

3. Adding links to PSSRB Decisions on the website

A general discussion was held on this topic. It was decided that not all decisions should have links on the website as the PSSRB website has a good search engine if you already know what you are looking for. For significant decisions, we should write up a short explanation of the decision and have a link to the PSSRB website.

4. Sending the newsletter to retired members

It was decided that any retired member who advises us that they wish to continue receiving the newsletter, should be put on our mailing list. We should also include others on our mailing lists such as Ed Cashman, the PSAC and other components who send us their newsletters (ex. USGE).

5. Updates to red books

It was decided that we should add a day to our August meeting so that the committee can review the Help Book, the Red Books, and the New Member’s Kit.

6. Other Items

Create a ‘How-to’ presentation and handout for September’s Presidents Conference which would cover some of the basics of using the web based email system.

Look at creating a new member presentation which could be shared with the locals. We will receive one from Saint John and one from London. Sabri will translate them.

Examine changing the reports to council to electronic format only to save on paper.

Develop a questionnaire on the website to learn more about the newsletter.

Check for our own media lists including fax and email contacts.

The meeting was adjourned at 4:30 on March 16th.