Executive Committee

Minutes of the Executive Committee

June 21 - 22, 2004

(The agenda items are listed using the numbers identified at the May 2004 meeting of the Committee. This meeting was a continuation of the May meeting.)


3. UTE Membership Questionnaire
4. Restructuring/Bargaining Strategy
6. The Office Needs/Move
8. UMC Agreement

(Below is an excerpt of the Executive Committee Report to the June 2004 Executive Council meeting for reference.)

UTE Membership Questionnaire:

The Committee reviewed the responses to the Questionnaire and divided their analysis into four parts: 1. Reporting on the analysis, 2. The issues, 3. What we have done already and 4. What we need to do.

Under “What we need to do” the Committee has identified the following up to now:

  • Encourage input from the members directly in regards to the website and newsletter via the website and newsletter
  • A Bulletin in September to locals as a reminder of having Orientation Sessions under the Collective Agreement. The committee believes that this is needed since there has been no new requests for New Members Kits since the original mailing. Then a follow-up should be done with the RVPs to see if Orientation Sessions are being held in their locals. We would use a short questionnaire so there is no yes or no single word answer.
  • Develop a contact list for all members to be contacted by e-mail via self-identification through the website and the Newsletter.
  • Investigate the feature of “subscribe” for our website.
  • Use the website and Newsletter to announce the input call for demands. This may require a Newsletter date change for flexibility. The chair of the Communications committee may have to bring a resolution to Council to give the committee the flexibility on the dates.
  • A Bulletin on what is negotiated at the CRA Table and what is not. Then a second Bulletin outlining the process for the issues that are not negotiated at the CRA Table.
  • Remind the locals of the Resolution of Record “Membership Survey” which states: “Be it resolved that UTE encourage all locals to contact their members (i.e. Standing Committees, membership meetings, surveys) before replying to an input call”. This would include the call for demands.
  • We should continue to push the envelope in bargaining to conclude an agreement prior to the old one expiring and to have sustained dates for bargaining.

The President reported to the Committee that she had requested the Regional Action Plans be sent to her by the end of February. She received a total of 5 Regional Action Plans. The reason the Action Plans were requested was for the committee to have a look at them and see if there was anything that could be used at the National level, to let the Committee share best practices with all the regions and for the committee to see what the regions identified as issues in need of improvement. However, since the President only received five of the ten regional plans (Rocky Mountains, Greater Toronto, Pacific, NCR and SW Ontario) the committee left the review of the Plans until a later date. However, the committee members expressed disappointment with the response and did discuss whether or not the Council still viewed this as an important issue. There has been a lot of money and time spent on this and the committee certainly believes that this is one of the most important opportunities that UTE has to change and improve the way we provide service to the members. Through this report, the Committee is asking if the members of Council still have this item as one of their top priorities for the organization.

3. UTE Membership Questionnaire:

Although the committee asked in their May 2004 minutes and again at the June Executive Council meeting both in their report and verbally, no new regional action plans were received. The ones that were received are: Pacific, Rocky Mountains, Greater Toronto, NCR and SW Ontario. The committee continued with “What we need to do” and went by the issues already identified.


  • The National President should issue a bulletin encouraging the locals to continue to plantgate information and to have face to face meetings with their membership.
  • That there be a formal national launch of the new website with the possibility of a gift to each member with the website address on it. i.e.: a pen.
  • That there be a “Local Tool Box” section on the website that will include the Help Manual and the Policy and Procedures Manual.
  • Have the pamphlet “The Good Local” reviewed and updated and then sent to each local and put it in the “Local Tool Box” on the website.

Visibility of the Union and Personal Contact:

  • Continue to promote the UTE by all means possible.
  • Develop a catalogue of all of the UTE promotional items that are for sale to the locals.
  • Besides the bulletin that is planned regarding the holding of Orientation Sessions for new members, the National President should also encourage the locals to hold “brown bag” sessions on topics of interest to the membership.


  • The Standing Bargaining Committee is to prepare a Policy Paper on bargaining to be presented to the 2005 Convention.

Negative Perception of the Union:

  • Continue to do follow up on the UTE Membership Questionnaire including either a direct mail out or through the website.

Inactive Locals:

  • The committee believes that this issue is best dealt with by improved communications and recruitment of the members. We should continue to do the things that we are doing to promote the union.

4. Restructuring/Bargaining Strategy:

The President provided the committee with an update of these issues.

  • A bulletin was issued quite some time ago regarding all of actions that had been taken since the Government restructuring announcement of December 12, 2003.
  • The idea of a “class action” suit against the government was explored and it was found that to have a “class action” certain conditions had to be met and the lawyers did not believe that we would be even close in meeting those requirements.
  • Certain other legal actions were looked into against individuals of the government by both the PSAC and an outside firm. We were advised though, that if our complaint/suit was in anyway link to bargaining no court would intervene since the jurisdiction rests with the PSSRB for those matters. However, they are still exploring if any violations occurred against the CRA Act and have accessed information on ACS through the “Access to Information”.
  • The National President is also sitting on a PSAC committee looking at the structure of the organization.
  • The National President has also advised the President of CEUDA of our belief that the PSAC members in CRA would best be served by the UTE.
  • CEUDA was also advised that any UTE member transferring to the CBSA will be transferred to CEUDA.

6. The Office Needs/Move:

The President wanted this item on the agenda just to keep the committee informed. Based on the input from Council at the June Executive Council meeting the President is forming a committee of two members of the Finance Committee, one AEU representative and herself. It is her intent to have a resolution ready to present to the Executive Council to finalize this issue at the September meeting of the Council.

8. UMC Agreement:

As discussed at the June Council meeting, UTE is not prepared to have other union representatives at our UMCs, nationally, regionally or locally. The National President should ask the RVPs if there any problems holding UMC meeting regionally and the same question should be posed to the locals regarding local UMC meetings. It will also be pointed out the importance of holding UMCs, both regionally and locally.

The President will also remind Council that they agreed to share their regional UMC minutes with the Council and the locals should be sending their UMC minutes to the National Office and their RVP.

The committee is going to keep this item on their agenda with the goal to have a signed agreement with the CRA for UMCs.

In Solidarity,


Betty Bannon
National President, UTE