IN ATTENDANCE: Marc Brière – Chair and 1st National Vice-President, Doug Gaetz – Co-Chair and RVP-Atlantic, Gary Esslinger - RVP-Prairies, Robert Hume – Presidents’ Representative – Vancouver – Local 20027, Monique Desrosiers, staff and Stephanie Wolff, technical advisor.
1. Review of Minutes of June 1, 2012 meeting and follow-ups
The committee reviewed and approved the minutes of June 1, 2012.
2. Review of UTE’s Travel Grant structure to Locals
The committee reviewed and discussed in depth the Travel Grant structure to Locals and a recommendation (#1) to amend Regulation 13.5.1 will be submitted to the Executive Council at the December meeting for their consideration.
The rationales for the change were as follows:
- The Latitude airfare is no longer an accurate measurement for the intent of the travel grant structure.
- The rates for Latitude airfares have increased more than three times the increase in Tango Plus airfares; the Latitude airfare is no longer sustainable at the rate it is increasing.
- The use of the Tango Plus airfare rate as the basis for providing travel grants is more reflective of the actual costs incurred by Locals and still meets the intent of the travel grant to Locals, which is to ensure the participation of the delegate and to assist Locals in sending additional participants.
3. Review of content - Regulation 13 – Reimbursement of Expenses
The committee reviewed Regulation 13 and recommendations (#2 to #7) to amend the Regulation will be submitted to the Executive Council at the December meeting for their consideration.
4. Referral from Executive Council – Guidelines for the allocation of funds for the line item “Political Action / Campaigns
The committee reviewed and discussed in detail the referral from Executive Council for the allocation of funds for the line item “Political Action / Campaigns”. A recommendation (#8) to carry forward the Line Item from year to year until 2014 will be submitted to the Executive Council at the December meeting for their consideration.
The committee drafted a set of Guidelines for the financial aspect of this resolution. The committee submitted a recommendation (#9) to the Executive Council at the December meeting that the proposed guidelines be referred to the Political Action Committee (PAC) to be incorporated into a Regulation to be developed by the PAC committee.
5. Discussion on the challenges Locals are facing concerning access to the UTE e-mail system on CRA premises.
The committee discussed the topic and options available for UTE to provide a tool to Locals to access the UTE e-mail system without having to use the employer’s e-mail system.
The committee submitted a recommendation (#10) to the Executive Council at the December meeting for their consideration.
6. Review of Financial Statements & Over-Expenditures-Sep/30/12
The committee reviewed and discussed the September 2012 Financial Statements. The line item over-expenditures were also reviewed and discussed; line items with over-expenditures will be submitted as a recommendation (#12) to the Executive Council at the December meeting.
7. Dues Increase
The committee reviewed and discussed the implementation of the dues increase scheduled for January 1, 2013. The committee concluded that the increase is in order and therefore, did not submit any recommendation to the Executive Council.
8. Revision of Regulation 30 - Membership Appreciation Fund
The committee reviewed Regulation 30 – Membership Appreciation Fund and a recommendation (#11) to amend Regulation 30 will be submitted to the Executive Council at the December meeting for their consideration.
9. Review of Actual Costs vs Budget for 2012 Conferences
The committee concluded that this item of the agenda will be reviewed at the next Finance Committee meeting.
10. Review of the “Financial Statement Line Items” at December 31, 2011
The committee concluded that this item of the agenda will be reviewed at the next Finance Committee meeting.
The meeting was adjourned at 5:45 pm on Tuesday, November 20, 2012.