Health and Safety Committee

Minutes of the National Health and Safety Policy Committee Meeting - Written Updates

June 19, 2003

For Agenda Items not discussed during the June 19, 2003 NHSPC Meeting

2. EMPLOYEES TRANSPORTING NEGOTIABLES

A document containing the names of the regional contacts, the action plan and the methodology used to perform the threat and risk assessments was provided to Committee members on May 20, 2003. The Committee will be provided with an update on the assessments as soon as it is completed.

3. PHYSICAL STANDARDS

The Physical Standard Integration Policy for the Customs Inspectors and Superintendents is currently being drafted and will be forwarded to Committee members for review and comments, in the near future. As well, the Officer Powers Transition Policy is under revision and will be forwarded to Committee members for feedback. Once these Policies have been finalized, a complete communications package will be prepared and shared with the Committee prior to distribution.

7. PERSONAL ALARM SECURITY SYSTEMS (PASS)

It is expected that a review of all sites will be completed, and an overall strategy report filed with the Committee, by the end of this calendar year.

9. REIMBURSEMENT FOR UNION-SUPPLIED MASKS

At the time that the CEUDA Local in Toronto undertook to purchase and distribute masks to Customs Inspectors at Pearson International Airport (PIA), the CCRA was being advised by Health Canada that, based on its assessment of potential risk of exposure to SARS by CCRA employees working at PIA, masks were not required. Furthermore, the masks that CEUDA purchased and distributed at PIA did not provide the level of protection required by someone who could have come in contact with a traveller who was exhibiting the symptoms of SARS.

Therefore, the Management members of the NHSPC agree with local Management's decision not to reimburse CEUDA for the money it spent on the wrong kind of masks.

10. EMERGENCY MANAGEMENT POLICY

The draft revised Emergency Management Policy (Chapter 2, Finance and Administration Manual) was forwarded to Committee members on April 23, 2003 for review and comments. The Policy has now been finalized and was posted on InfoZone as of May 23, 2003.

11. WORK PLACE COMMITTEE TRAINING

During a teleconference on April 24, 2003, the Regions were reminded that the outstanding Work Place Committee training continued to be a priority and should be completed as soon as possible.

A CD-ROM containing the updated French Train-the-Trainer course was provided to the Regions and a copy was forwarded to NHSPC members on June 5, 2003.

On June 13, 2003, a memorandum was sent to the regions requesting their occupational health and safety training plans. A copy of that memorandum was provided to the NHSPC members on June 14, 2003, together with a list of current Work Place Committee Trainers.

12. WORKPLACE FITNESS PROGRAM

Management anticipates that by the end July 2003, the workplace fitness program operational procedures and supporting documents will be revised to recommend three possible options for workplace fitness programs, as follows: the negotiation of volume discounts at commercial facilities; third party operators to establish workplace fitness programs at CCRA facilities; and, the establishment of non-profit organizations using licence agreements.

17. SILENT HOURS

On May 15, 2003 the draft policy on access control (FAM, Security Volume, Chapter 13) was forwarded to the Unions for their review and comments. The amended version of Chapter 13 will be published on InfoZone by the end of August 2003.

20. ATROPINE INJECTORS

As Customs Inspectors are not identified as “first responders” in CBRNE situations, the potential for exposure to hazardous materials is very low. As a result, Atropine Injectors and decontamination chambers would not be provided for Customs Inspectors.

22. SEVERE ACUTE RESPIRATORY SYNDROME (SARS)

Passenger screening measures are currently being maintained at six major international airports. As well, Customs would continue its distribution of information leaflets at 18 land border crossings (mostly located in Ontario).