Health and Safety Committee

Minutes of the National Health and Safety Policy Committee Meeting

September 7, 2006

DATE:  September 7, 2006 TIME:  1:30 pm-2:30 pm

LOCATION:  8th Floor Board Room, 200 Laurier Ave. W.

ATTENDEES:

Management

Union

Members

Lysanne Gauvin  (Management Co-Chair)
James Ralston
Jocelyn Malo
Jean Laronde
Leon Page  (Committee Secretary)

Betty Bannon (Union Co-Chair)
Ken MacDonald (UTE)
Lina Ruel (UTE)
Marilyn White (PIPSC)
Harry Walker (PIPSC)

Observers Paul Bruce
Édith Bélanger
Doug Mason (PIPSC)
Paul Taylor (PIPSC)
Absent Claude Tremblay Chris Aylward  (UTE)

OPENING REMARKS

The Management Co-Chair welcomed the Committee members to the meeting, and extended a special welcome to the new participants and observer from the Unions.  The Committee welcomed Kent MacDonald (the new member from UTE), Doug Mason (who was attending as an observer and would be replacing Marilyn White as a member), and Paul Taylor (the new observer from PIPSC who replaced Martin Ranger).

The Committee thanked Marilyn White for her contribution to the Committee, as this would be the last National Health and Safety Policy Committee  (NHSPC) meeting that she would be attending.

The Committee was reminded that again this summer the Agency was asked to help reduce energy consumption and was informed that the challenge this year was national, as opposed to last year when only the Province of Ontario was affected.  The Committee was advised that, as this challenge was expected to be a recurring one, Management intended to be more proactive in dealing with it next year.  The Committee was reminded that a memo was drafted for national distribution and shared with representatives of the Committee for their review.  The Union members were thanked for their input. 
It was pointed out that, if the HVAC system was set at the top of the temperature range suggested by the Energy Conservation guidelines (i.e. 26 degrees), this could result in the ambient temperature of the building rising above this level.  This would be a concern since corrective measures have to be taken when the temperature exceeds 26 degrees.  The Unions recommended that the maximum should be 24oC instead of the outside limit of 26oC, as this would still contribute to energy conservation while helping to ensure that the temperature would not exceed the limit. 

1. JOB HAZARD ANALYSES FOR FIELD EMPLOYEES

The Committee was advised that a draft statement of work was being prepared for use in hiring a consulting firm to conduct the JHA for field employees’ jobs.  The statement of work would be shared with Committee members within the next couple of weeks, for their review and the Unions would identify a representative to liaise with management.

The Committee was advised that the previously established timelines were still accurate.

2. WORK PLACE COMMITTEE TRAINING

The Committee was informed that the course content was finalized and approved by representatives of the Policy Committee on June 20, 2006.  The complete package was forwarded to Training and Learning for formatting and translation, with a projected completion date of mid-October 2006.

Once the package was completed, the Committee, the trainers and the Regions would be provided with the English and French versions of the course.

It was agreed that the Committee would be provided with an updated list of trainers.

3. HEALTH AND SAFETY AWARENESS TRAINING FOR EMPLOYEES

The Committee was informed that a meeting was held with the Public Affairs Branch (PAB) on July 26, 2006, to obtain their assistance in putting the awareness package into plain language and developing a communication strategy.  The PAB representative also agreed to investigate options on how to track and maintain employee training records.

The Committee had some preliminary discussions on options for disseminating the package to employees. 

4. HEALTH AND SAFETY TRAINING FOR MANAGERS

The Committee was advised that the course had been updated and that a second pilot would be conducted in the Quebec region in October.  The Unions would send an observer to attend the second pilot session.

The finalized course would be shared with the Committee prior to roll out. 

As previously discussed at the NHSPC, Management representatives would be providing this training.

5. PANDEMIC PLANNING

The Committee was advised that Management was developing a draft CRA Pandemic Strategy. The purpose of the Strategy would be to outline how the CRA would prepare for, respond to, and recover from the impact of an influenza pandemic. It would also provide an overarching framework that would allow CRA Branches and Regions to develop their own Pandemic Contingency Plan to respond to a Public Health emergency.  The Strategy would be based on best practices from both the private and public sectors. 

The Committee was informed that the draft Pandemic Strategy would be completed in October and provided to the Committee for their review. 

6. HAZARD PREVENTION PROGRAM REGULATION

The Committee was informed that, as agreed, the Hazard Prevention Program Regulation presentation that was provided to it at the May 25, 2006 NHSPC meeting was shared with Work Place Committees and Management on September 6, 2006.

A preliminary meeting was held between representatives of the Policy Committee to review existing documentation and to discuss what additional actions would be required to implement a Hazard Prevention Program for the CRA.  Further discussions would be scheduled in October, to draft a potential implementation plan.

7. PORTABLE DURESS ALARMS FOR SERVICE AGENTS

The Committee was informed that the remote duress alarm systems were installed in all offices having Service Agents, by the end of May 2006.

The Committee also discussed the need for Commissionaires / Security Guards to have duress alarms.  Management agreed to look into this issue and report back to the Committee.

8. THE WORK PLACE COMMITTEE MEMBER AND HEALTH AND SAFETY REPRESENTATIVE POLICY AND THE CRA FIRST AID HEALTH AND SAFETY POLICY

The Committee was advised that the revised policies were presented to AMC and, subsequently, approved by the Board of Management on June 15, 2006, with an effective date of October 2, 2006.  A memorandum would be sent out to advise Management and the Work Place Committees of the revised policies and to indicate that they would be available on Infozone in the near future.

CLOSING REMARKS

The Committee members were thanked for their participation at the meeting.

The Committee members reiterated their thanks to Marilyn White for her dedication to the health and safety of CRA employees and for her participation as a member of the National Health and Safety Policy Committee (NHSPC).

The next Committee meeting is scheduled for November 30, 2006.

Original signed by____________ 

Lysanne Gauvin
Management Co-chair
National Health and Safety Policy Committee

Nov. 3, 2006
Date

Original signed by____________ 

Betty Bannon
Union Co-chair
National Health and Safety Policy Committee

Oct. 31, 2006  
Date