Chris Aylward Item 11(j)
The Committee met at the UTE National Office on March 13, 2012. In attendance was Doug Gaetz, Gary Esslinger, Monique Desrosiers and Committee Chairperson, Chris Aylward.
The Committee discussed and reviewed the UTE Financial Statements as at December 31, 2011, the over expenditures, a Donation Request Form, the Bank of Nova Scotia and the referral from December’s Council on the Membership Appreciation Fund.
The Finance Committee recommends the following:
Recommendation #1:
Be it resolved that the following line items be overspent:
|
Equipment Rental & Maintenance |
Over budget for Xerox copiers |
70,000.00 |
77,122.07 |
(7,122.07) |
|
President's Salary |
Over budget - Two salaries-July/August |
106,500.00 |
122,091.95 |
(15,591.95) |
|
Legal Fees |
Over budget - Staff Grievances |
25,000.00 |
34,234.98 |
(9,234.98) |
|
Executive Council |
Over budget - December Council incurred |
195,000.00 |
202,565.12 |
(7,565.12) |
|
|
higher costs vs June Council as follows: |
|
|
|
|
|
Salaries by $4,000 - New RVPs-more hours? |
|
|
|
|
|
Hotel by $3,500 - Travel day was Sunday |
|
|
|
|
Vice-President Salary |
Over budget - Increase in November 2011 |
90,000.00 |
91,581.72 |
(1,581.72) |
Recommendation #2:
Be It resolved that the UTE Regulations be amended as follows:
Union of Taxation Employees
REGULATION NO. 30
Membership Appreciation Fund30.1 Policy
UTE will provide a subsidy to Locals who hold a Membership Appreciation Event.
30.2 Definition
1. A Membership Appreciation Event is a social gathering that would allow for the interaction of Local Executives and their membership. Examples of this type of event: BBQ, Wine and Cheese, Christmas Party, Dance, etc.....
2. Local Annual General Membership meetings, Local General Membership meetings, event where members of PIPSC or unrepresented members are participating, and any PSAC event will not be subsidised from this fund.30.3 Guidelines
1. Locals may request funding once per year to a maximum of $500.00 per year.
2. To access the subsidy, locals must match dollar for dollar from their own local funds.
3. To request funding, Locals must prepare a proposal that shall include the following:
- Type of event
- Date of event
- Location of the event
- Estimate of number of members attending
- Budget for the event
- Amount of subsidy requested.
4. The Local shall forward their proposal to their RVP, who will forward it on to the President.
5. All proposals must be approved by the President and the 1st National Vice-President before the event occurs.
6. Within thirty days of the event, the Local(s) shall provide a report to the President on how well the event went and an accounting of all monies spent. The subsidy will then be sent to the Local.
Respectfully submitted,
Chris Aylward
Chair of the Finance Committee