Report of the Finance Committee

Marc Brière

The Committee has not met since the last meeting of the Executive Council.

However, the Committee discussed and reviewed the over expenditures of a few line items and the financial implications of holding a Regional Mental Health Conference in the future to replace the cancelled Calgary June 21st to 23rd, 2013 conference.

The Finance Committee recommends the following:

Recommendation #1:

Whereas the Calgary June 21st to 23rd ,  2013 Mental Health Conference was cancelled due to an act of Nature; and

Whereas this Conference will be rescheduled in the future in accordance with Resolution # 329 passed at the 2011 UTE Triennial Convention. 

Be It Resolved that the “Mental Health Conferences” line item be approved for overspending.

Recommendation #2:

Whereas the Calgary June 21st to 23rd ,  2013 Mental Health Conference was cancelled due to an act of Nature. 

Whereas this Conference will be rescheduled in the future. 

Be it resolved that for the Regional Mental Health Conference that will be held to replace the canceled Calgary June 21st to 23rd,  2013 conference, that UTE Regulation 13.5.1 be set aside. Travel grants to Locals will be the cost of two (2) times the Flex Airfare for all Locals that had previously sent observers to this conference. For Locals who did not send observers to this conference, the travel grants will be the cost of one (1) time the Flex Airfare. 

For ease of reference, a copy of the Regulation 13.5.1 is included below.

13.5.1 Travel Grants to Locals

1. Local travel grants for delegates and or paid observers issued by the National Office for Conferences and Conventions will be issued in the name of the Local for their administration and accountability.
2. The travel grants for Locals shall normally be the cost of 2 times the Flex Airfare without receipt. The intent of the two times Flex airfare is to ensure the participation of the delegate and to assist Locals in sending additional participants. Any airfare other than as described herein shall have prior approval of the President or in their absence the 1st Vice-President.
3. If the Local receives a travel grant and does not send participants, they must return the travel grant in full to the National Office.

Recommendation #3:

Whereas the coverage in travel accident insurance for UTE’s activists has to be reassessed from time to time; and

Whereas UTE wants to ensure that all of its activists are covered in terms of travel accident  insurance.

Be it resolved that an amount of $6,000.00 be transferred from the line item “Telephone, Fax & Internet” to the line item “Office & Travel Insurance” in the 2013 Budget to pay for the increase cost in travel accident insurance coverage.

Recommendation #4:

Be It Resolved that the following line item be approved for overspending:

Respectfully submitted,

Marc Brière
Chair of the Finance Committee