Minutes of the Executive Council Meeting

September 30, October 1 and 2, 2020

WEDNESDAY, SEPTEMBER 30, 2020
MORNING SESSION

1.  CALL TO ORDER OF THE REGULAR MEETING

The Executive Council meeting was called to order at 11:00 a.m. via videoconference with President Brière in the chair.  In attendance: Doug Gaetz, Adam Jackson, Kimberley Koch, Greg Krokosh, Gary Esslinger, Cosimo Crupi, Jamie vanSydenborgh, Linda Koenders, Brian Oldford, Ken Bye, Jérôme Martel, Eddy Aristil, Daniel Camara and Sylvie Bastien.

2.  HOURS OF SESSION OF THE REGULAR MEETING

m/s     Ken Bye / Brian Oldford

That the hours of session be as follows:

Wednesday:  11:00 a.m. - 12:15 p.m.; 1:00 p.m. - 3:00 p.m.
                     3:00 p.m. - 4:00 p.m. Open Discussion
Thursday:     11:00 a.m. - 12:15 p.m.; 1:00 p.m. - 4:00 p.m.
Friday:          11:00 a.m. - 12:15 p.m.; 1:00 p.m. - 4:00 p.m.

Lunch:           12:15 p.m. – 1:00 p.m.
Break:           2:30 p.m. – 3:00 p.m.

  • MOTION CARRIED.

3.   ADOPTION OF AGENDA

m/s     Adam Jackson / Eddy Aristil

That the agenda be adopted as printed with the following additions:

New Business

16.  Membership Appreciation Events – Regulation 30 (J. vanSydenborgh)

Open discussion

17.  Anti-Black Racism (A. Jackson)
18.  Administrative Conversion (E. Aristil)
19.  End of contract of Terms before November 1st (J. Martel)
20.  Automated Income Tax Returns (B. Oldford)
21.  Union Orientation Session (C. Crupi)
22.  Virtual UMA 103 Training (L. Koenders)
23.  Union Leave (G. Esslinger)
24.  Surveillance with Microsoft Teams (J. Martel)
25.  Grievances / UTE Web Forms (C. Crupi)
26.  Local Executive Meetings in-person (J. vanSydenborgh)

  • MOTION CARRIED.

4.   ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s     Adam Jackson / Ken Bye  

That the minutes of the Executive Council Meeting of June 2020 be adopted.

  • Recorded Vote #1.  MOTION CARRIED UNANIMOUSLY.

President Brière turned the Chair over to Brother Doug Gaetz, 1st National Vice-President.

5. PRESIDENT’S FOLLOW UP ITEMS

m/s     Marc Brière / Adam Jackson

That the follow up items of the President be adopted.

  • Recorded Vote #2.  MOTION CARRIED UNANIMOUSLY.

6. REPORT OF THE PRESIDENT

m/s     Marc Brière / Adam Jackson

That the report of the National President be adopted.

  • Recorded Vote #3.  MOTION CARRIED UNANIMOUSLY.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:00 p.m. with the 1st Vice-President, Brother Doug Gaetz in the Chair. 

Brother Gaetz returns the chair to President Brière.

7.   REPORT OF THE 1st VICE-PRESIDENT

m/s     Doug Gaetz / Adam Jackson

That the report of the 1st National Vice-President be adopted.

  • Recorded Vote #4.  MOTION CARRIED UNANIMOUSLY.

8.   REPORT OF THE 2nd VICE-PRESIDENT

m/s     Adam Jackson / Doug Gaetz

That the report of the 2nd National Vice-President be adopted.

  • Recorded Vote #5.  MOTION CARRIED UNANIMOUSLY.

9.  REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s     Ken Bye / Kim Koch         

That the activity reports of the RVPs and ARVPs be adopted.

  • Recorded Vote #6.  MOTION CARRIED UNANIMOUSLY.

President Brière turned the Chair over to Brother Doug Gaetz, 1st National Vice-President.

10.  REPORT OF THE EXECUTIVE COMMITTEE

m/s     Marc Brière / Adam Jackson

That the report of the Executive Committee be adopted.

  • Recorded Vote #7.  MOTION CARRIED UNANIMOUSLY.

Brother Gaetz return the chair to President Brière.

11 a)  REPORT OF THE STAFFING COMMITTEE

m/s     Jérôme Martel / Adam Jackson

That the report of the Staffing Committee be adopted.

  • Recorded Vote #8. MOTION CARRIED UNANIMOUSLY.

11 b)  REPORT OF THE BY-LAWS COMMITTEE

m/s     Ken Bye / Jérôme Martel

That the report of the By-Laws Committee be adopted.

  • Recorded Vote #9. MOTION CARRIED UNANIMOUSLY.

11 c)  REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s     Brian Oldford / Greg Krokosh

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED UNANIMOUSLY.

11 d)  REPORT OF THE WELL-BEING COMMITTEE

m/s     Kimberley Koch / Linda Koenders

That the report of the Well-Being Committee be adopted.

  • Recorded Vote #11.  MOTION CARRIED UNANIMOUSLY.

11 e)  REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s     Doug Gaetz / Brian Oldford

That the report of the Health & Safety Committee be adopted.

Brother Gaetz advises that Sister Tracy Marcotte will be resigning from the UTE Health & Safety Committee effective October 5, 2020.  The committee thanked Sister Marcotte for all the work, her commitment and knowledge she provided to the committee over the last couple of years. 

  • Recorded Vote #12.  MOTION CARRIED UNANIMOUSLY.

11 f)   REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s     Linda Koenders / Greg Krokosh

That the report of the Equal Opportunities Committee be adopted.

  • Recorded Vote #13.  MOTION CARRIED UNANIMOUSLY.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 4:00 p.m.


THURSDAY, OCTOBER 1, 2020
MORNING SESSION

The meeting was called to order at 11:00 a.m. with President Brière in the Chair. 

Point of Order

Sister Linda Koenders wants to remind Council that when a report is presented, questions and comments should be directed to the Chair of the Committee through the Chair of the meeting and should be directly related to the report.  At no time during the presentation of a committee report should the Chair of the meeting engage in a debate with any speaker.

The point of order is well taken by the Chair.

11 g)  REPORT OF THE HONOURS & AWARDS COMMITTEE

m/s     Cosimo Crupi / Ken Bye

That the report of the Honours & Awards Committee be adopted.

  • Recorded Vote #14.  MOTION CARRIED UNANIMOUSLY.

11 h)  REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s     Adam Jackson / Eddy Aristil

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #15.  MOTION CARRIED UNANIMOUSLY.

11 i)   REPORT OF THE FINANCE COMMITTEE

m/s     Doug Gaetz / Cosimo Crupi

That the report of the Finance Committee be adopted.

  • Recorded Vote #16.   MOTION CARRIED UNANIMOUSLY.

11 j)   REPORT OF THE COMMUNICATIONS COMMITTEE

m/s     Gary Esslinger / Ken Bye

That the report of the Communications Committee be adopted.

  • Recorded Vote #17.  MOTION CARRIED UNANIMOUSLY.

11 k)  REPORT OF THE BARGAINING COMMITTEE

m/s     Adam Jackson / Jamie vanSydenborgh

That the report of the Bargaining Committee be adopted.

  • Recorded Vote #18.  MOTION CARRIED UNANIMOUSLY.

11 l)   REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s     Jamie vanSydenborgh / Cosimo Crupi

That the report of the Political Action Committee be adopted.

  • Recorded Vote #19.  MOTION CARRIED UNANIMOUSLY.

11 m) REPORT OF THE CALL CENTRE COMMITTEE

m/s     Greg Krokosh / Jamie vanSydenborgh

That the report of the Call Centre Committee be adopted.

  • Recorded Vote #20.  MOTION CARRIED UNANIMOUSLY.

11 n)  REPORT OF THE UNION MANAGEMENT APPROACH (UMA) COMMITTEE

m/s     Eddy Aristil / Doug Gaetz

That the report of the Union Management Approach (UMA) Committee be adopted.

  • Recorded Vote #21.  MOTION CARRIED UNANIMOUSLY.

12. ADOPTION OF FINANCIAL STATEMENTS

m/s     Doug Gaetz / Gary Esslinger

That the Financial Statements as of August 31, 2020, be adopted.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:00 with the President, Brother Marc Brière in the Chair. 

Brother Adam Jackson is delayed with the approval of President Brière.

12.  ADOPTION OF FINANCIAL STATEMENTS (cont’d)

  • Recorded Vote #22.   MOTION CARRIED UNANIMOUSLY.

13.  EXPENSE CLAIMS OVER 90 DAYS

No expense claims over 90 days.

14.     COLLECTIVE BARGAINING

A short discussion on bargaining took place.

That the item #14 “Collective Bargaining” be postponed with the approval of Council in the absence of Brother Adam Jackson.

15.     REGULATION 13.10 (J)

m/s     Brian Oldford / Ken Bye

Whereas Regulation 13.10.10 (j) Residence Expense provides that Officers of the Executive Council (excluding the President or 1st Vice-President) shall receive twice yearly a residence expense to be paid in the months of June and December an amount of $100.00 per month; and 

Whereas this rate was established in 2005 and has remained unchanged since; and 

Whereas it is common practice that budgeted amounts are increased annually to account for inflation. 

Be it resolved that regulation 13.10.10 (j) be increased to 135.00 per month.

Brother Adam Jackson joined the meeting.

  • Recorded Vote #23.  MOTION CARRIED.

14. COLLECTIVE BARGAINING (cont’d)

A short discussion on bargaining took place.

16. MEMBERSHIP APPRECIATION EVENTS - REGULATION 30

m/s     Jamie vanSydenborgh / Ken Bye

WHERE AS the current pandemic has drastically changed the way our members and union representatives can interact; and

WHERE AS Regulation 30 is so restrictive that it only allows for face to face, in person, appreciation events. 

BE IT RESOLVED THAT for the remainder of 2020 and 2021, Regulation 30 be amended to include other reasonable activities that could engage the membership and their locals, upon the approval of the National President and 1st National Vice-President. 

  • Recorded Vote #24.  MOTION CARRIED UNANIMOUSLY.

OPEN DISCUSSION (cont’d)

The Council members discussed the items under this section.

Brother Jérôme Martel serve notice to amend the agenda.

The meeting recessed at 4:00 p.m.


FRIDAY, OCTOBER 2, 2020
MORNING SESSION

The meeting was called to order at 11:00 with President Brière in the Chair. 

Motion to amend

m/s     Jérôme Martel / Ken Bye

That the agenda be amended to add under Open Discussion #27 “T2200 and Telework Agreements.”

  • MOTION CARRIED.

OPEN DISCUSSION (cont’d)

The Council members discussed the items under this section.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 13:00 with President Brière in the Chair. 

OPEN DISCUSSION (cont’d)

The Council members discussed the items under this section.

With the approval of the Executive Council, Brother Brian Oldford would like to remove the item “Member Appreciation / We need to connect with our activists” from the open discussion section.

At the request of the Chair, the session went “in camera ".

Council then moved back into its regular session.

The meeting adjourned at 4:00 p.m.

________________________                          ______________________
Marc Brière                                                        Doug Gaetz
National President                                             1st National Vice-President