Minutes of the Executive Council

March 27-28 & April 1, 2007

TUESDAY, MARCH 27, 2007
MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Betty Bannon was in the chair. In attendance: Bob Campbell, Pamela Abbott, Terry Dupuis, Shawn Bergeron, Cosimo Crupi, Nick Stein, Robin Johnson, Chris Aylward, Sabri Khayat, Marcel Bertrand, Doug Gaetz, Pierrette Labrie and Shane O’Brien.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s  M. Bertrand/N. Stein

That the hours of session be as follows:

Tuesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 - 5:00 p.m. Open Discussion
Wednesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Sunday: 9:00 a.m. - 11:45 p.m.

  • MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s  S. Bergeron/C. Aylward

That the agenda as printed plus the following additions be adopted:

New Business

22. Muscular Dystrophy (D. Lalancette)

Discussion Items

19. ITPR (S. Bergeron)
20. Overtime Requirement to Work (C. Aylward)
21. Union Participation on Selection Boards (C. Crupi)
22. PSAC Membership Card (D. Lalancette)

  • MOTION CARRIED.

m/s  T. Dupuis/D. Gaetz

That item 21 the Investigation Report – Shawinigan-Sud be dealt with as the first item on the agenda.

On a show of hands the motion was CARRIED.

At the request of President Bannon, the session went in camera.

President Bannon started her opening remarks by welcoming and thanking Brother Marc Bellefeuille, Alternate REVP Québec and member on the committee for attending the meeting as Brother Daniel Hébert, President of the Investigation Committee was ill.  A discussion was held on the report before dealing with the recommendations.

Sister Bannon thanked the committee members for their work.

The Council then moved back into its regular session.

m/s N. Stein/T. Dupuis

That the finding of facts of the Investigation Report be accepted.

  • Recorded Vote #1.  MOTION CARRIED.

Recommendations from the Investigation Committee

m/s  T. Dupuis/R. Johnson

  1. That the President of Local 10005 of the Union of Taxation Employees, Shawinigan-South, Ms. Francine Bouchard, be immediately removed from her current duties;

  2. That the Union of Taxation Employees immediately approach the PSAC to withdraw the membership right of Ms. Francine Bouchard, President of Local 10005 of the Union of Taxation Employees, Shawinigan-South, for a five-year period;

m/s M. Bertrand/T. Dupuis

That the recommendation 1 be amended as follows:

  1. That the President of Local 10005 of the Union of Taxation Employees, Shawinigan- South, Ms. Francine Bouchard, be immediately removed from her current duties and that she not be allowed to occupy an elected UTE office for a period of 5 years.

  2. That the Union of Taxation Employees immediately approach the PSAC to withdraw the membership right of Ms. Francine Bouchard, President of Local 10005 of the Union of Taxation Employees, Shawinigan-South, for a five-year period.

  • MOTION TO AMEND CARRIED.

That the Investigation Report be adopted as a whole.

  • Recorded Vote #2.  MOTION CARRIED.

Brother Bellefeuille thanked the Council for giving him the opportunity to present the report and remitted the entire documentation and a CD to the National President.

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s  D. Gaetz/C. Aylward

That the minutes of the Executive Council Meeting of December 2006 be adopted.

  • Recorded Vote #3.  MOTION CARRIED.

1st Vice-President Campbell assumed the chair.

5. PRESIDENT’S FOLLOW UP ITEMS (Appendix A)

m/s  B. Bannon/D. Lalancette

That the President’s Follow Up items be adopted.

  • Recorded Vote #4.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT (Appendix B)

m/s  B. Bannon/T. Dupuis

That the report of the President be adopted.

  • Recorded Vote #5.  MOTION CARRIED.

President Bannon resumed the chair.

Recess for break


Sister Abbott served notice to amend the agenda.

7. REPORT OF THE 1st VICE-PRESIDENT (Appendix C)

m/s  B. Campbell/D. Lalancette

That the report of the 1st Vice-President be adopted.

  • Recorded Vote #6.  MOTION CARRIED.

8. REPORT OF THE 2nd VICE-PRESIDENT (Appendix D)

m/s  D. Lalancette/B. Campbell

That the report of the 2nd Vice-President be adopted.

  • Recorded Vote #7.  MOTION CARRIED.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES (Appendix E)

m/s  D. Gaetz/T. Dupuis

That the activity report of the RVPs/ARVPs be adopted.

  • Recorded Vote #8.  MOTION CARRIED.

m/s  C. Aylward/D. Gaetz

That the supplemental report of the RVPs be adopted.

  • Recorded Vote #9.  MOTION CARRIED.

1st Vice-President Campbell assumed the chair.

10. REPORT OF THE EXECUTIVE COMMITTEE (Appendix F)

m/s  B.Bannon/S. Bergeron

That the report of the Executive Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED.

President Bannon resumed the chair.

11 a) REPORT OF THE STAFFING COMMITTEE (Appendix G)

m/s  P. Abbott/C. Aylward

That the report of the Staffing Committee be adopted.

  • Recorded Vote #11.  MOTION CARRIED.

11 b) REPORT OF THE BY-LAWS COMMITTEE (Appendix H)

m/s  C. Aylward/S. Khayat

That the report of the By-Laws Committee be adopted.

m/s  C. Aylward/S. Khayat

Recommendation 1

Be it resolved that Regulation 20.1 be amended as follows:

(Amendments are in bold italics)

20.1 MEMBERS WITH DISABILITY

(1) UTE shall establish an assistance fund for Locals to ensure that members with disability are informed about union activities and given access to them.

(2) A budget of five thousand ($5000) per year shall allotted for this fund.

(3) Locals applying for this fund shall be asked to submit the following information in writing:

(a) The type of activity, dates and location where the activity will take place, the amount or estimated amount of the request and;

(b) The reason for requesting assistance.

(4) The request for funding shall be submitted to the 1st Vice-President responsible for Finance for approval or in their absence, the President.

(5)The Local, after spending the funds, shall submitted an expense claim with all receipts.

  • Recorded Vote #12.  MOTION CARRIED.

That the report of the By-Laws be adopted as a whole.

  • Recorded Vote #13.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5:00 p.m.


WEDNESDAY, MARCH 28, 2007

MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Bannon in the chair.

m/s  P. Abbott/C. Aylward

That the agenda be amended to move up item 2 under Open Discussion to the first   item of business during the discussion period at 4h00 p.m.

MOTION TO AMEND CARRIED

That the agenda be amended to add item 23 – RVPs Supplemental Report under Open Discussion

MOTION TO AMEND CARRIED

Brother Gaetz served notice to amend the agenda.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE (Appendix I)

m/s  P. Abbott/D. Lalancette

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #14.  MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE (Appendix J)

m/s  D. Gaetz/T. Dupuis

That the report of the Employee Assistance Program Committee be adopted.

m/s  D. Gaetz/T. Dupuis

Recommendation 1

The National EAP Committee recommends that the UTE no longer take an active role in discouraging our members, other than UTE Representatives, from seeking to become referral agents.

  • Recorded Vote #15.  MOTION DEFEATED.

Recommendation 2

From the National perspective we feel that, at a minimum, the selection lists of referral agents should be reviewed by the UTE locals before it is published. This would afford the locals the opportunity to address any concerns with the coordinator counselor about any name on the list. As it happens now, the locals are not aware of who is selected until they become a referral agent.

  • Recorded Vote #16.  MOTION DEFEATED.

Recommendation 3

The National Committee also recommends that we allow the Local EAP Committees to decide what their role will be in the selection process of the referral agents. In this case the individual offices can decide whether they support the need for referral agents, how many they need and who should be responsible for selecting them.  (NOTE:  We have to remember that CRA has a national mandate to offer the same EAP services and access points in all its locations)

  • Recorded Vote #17.  MOTION DEFEATED.

That the report be adopted as a whole.

  • Recorded Vote #18.  MOTION CARRIED.

11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE (Appendix K) 

m/s  C. Aylward/D. Gaetz

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #19.  MOTION CARRIED.

11 f)  REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE (Appendix L)

m/s  S. Bergeron/T. Dupuis

That the report of the EO Committee be adopted.

  • Recorded Vote #20.  MOTION CARRIED.

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE (Appendix M)

m/s  T. Dupuis/D. Lalancette

That the report of the Honours and Awards Committee be adopted.

Recommendation 1 – Union of Taxation Employees Humanitarian Award

Be it resolved that Bill McCallum be awarded with the 1st Union of Taxation Employees Humanitarian Award (copy attached); and

Be it further resolved that the award be presented at the September 2007 Presidents Conference and all expenses be covered by the Union of Taxation employees.

  • Recorded Vote #21.  MOTION CARRIED.

Recommendation 2 – Scholarship essays

Be it resolved that the UTE Communications Committee publish all Regional and National Successful Scholarship essays for the current year in the UTE newsletter. 

m/s  N. Stein/D. Gaetz

That the question be called.

MOTION DEFEATED.

m/s  D. Lalancette/M. Bertrand

That recommendation 2 be referred to the Communications Committee.

MOTION TO REFER DEFEATED.

  • Recorded Vote #22.  MOTION DEFEATED.

That the report be adopted as a whole.

At the request of President Bannon the session went in camera.

  • Recorded Vote #24.  MOTION CARRIED.

The Council then moved back to its regular session.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE (Appendix N)

m/s  N. Stein/M. Bertrand

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #25. MOTION CARRIED.

Recess for break

m/s  D. Gaetz/T. Dupuis

That the agenda be amended to add item 24 - Per Diem - under Open Discussion.

MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE (Appendix O)

m/s  M. Bertrand/S. Bergeron

That the report of the Harassment Committee be adopted.

  • Recorded Vote #26. MOTION CARRIED.

11 j) REPORT OF THE FINANCE COMMITTEE (Appendix P)

m/s  B. Campbell/C. Crupi

That the report of the Finance Committee be adopted.

  • Recorded Vote #27.  MOTION CARRIED.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE (Appendix Q)

m/s  B. Campbell/S. Khayat

That the report of the Communications Committee be adopted.

m/s  B. Campbell/S. Khayat

Recommendation 1

That the Terms of Reference be adopted.

m/s  C. Aylward/N. Stein

That the Terms of References be referred to the committee with instructions that under bullet 5 the words "necessary" and "regularly" be deleted.

MOTION TO REFER CARRIED.

Brother Stein served notice to amend the agenda.

Recess for lunch


AFTERNOON SESSION

The meeting was called to order at 1:15 hours with President Bannon in the chair.

The Communications Committee met and agreed to delete the words "necessary" and "regularly" under bullet 5.

  • Recorded Vote #28.  MOTION CARRIED.

That the report of the Communications Committee be adopted as a whole.

  • Recorded Vote #29.  MOTION CARRIED.

m/s  N. Stein/C. Aylward

That the agenda be amended to add item 23 - Relocation Expenses - under New Business.

MOTION TO AMEND CARRIED.

11 l)  REPORT OF THE BARGAINING COMMITTEE (Appendix R)

m/s  D. Lalancette/P. Abbott

That the report of the Bargaining Committee be adopted.

  • Recorded Vote #30.  MOTION CARRIED.

11m) REPORT OF THE POLITICAL ACTION (PAC) COMMITTEE (Appendix S)

m/s  N. Stein/C. Crupi

That the report of the Political Action Committee be adopted.

Recommendation 1

That the Terms of Reference be adopted.

  • Recorded Vote #31.  MOTION CARRIED.

That the report of the PAC Committee be adopted as a whole.

  • Recorded Vote #32.  MOTION CARRIED.

12.   ADOPTION OF FINANCIAL STATEMENTS (Appendix T)

m/s  B. Campbell/C. Crupi

That the financial statements of February 28, 2007 be adopted.

  • Recorded Vote #33.  MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

 m/s   B. Campbell/D. Gaetz

That the expense claim over 90 days be adopted.

  • Recorded Vote #34.  MOTION CARRIED.

14. COLLECTIVE BARGAINING

A short discussion took place.

15. SPECIAL MEETING EDMONTON

m/s  T. Dupuis/D. Gaetz

Be it resolved that the Union of Taxation Employees pay for the cost of the Special meeting on January 23rd 2007, to bring the Edmonton Local out of Trusteeship, and to hold elections for a new Executive.

  • Recorded Vote #35.  MOTION DEFEATED.

16. ROXANNE FRASER

m/s  M. Bertrand/S. Khayat

Whereas UTE wants to increase its visibility with the Canadian population; and

Whereas Roxanne Fraser is a top badminton player at the provincial, national and international levels.

Be it resolved that UTE grant an amount of $1000 to sponsor Roxanne Fraser from Shawinigan-South and to support her in the practice of competition badminton for the 2007 season.

m/s  N. Stein/D. Gaetz

That this resolution be postponed until we are given the opportunity to discuss item 17 under Open Discussion.

MOTION TO POSTPONE CARRIED.

m/s  N. Stein/C. Crupi

That resolutions 17, 18, 22 be postponed until we are given the opportunity to discuss item 17 under Open Discussion.

MOTION TO POSTPONE CARRIED.

Brother Bergeron served notice to amend the agenda.

19. 2006 AUDITED FINANCIAL STATEMENTS

m/  B. Campbell/

That this item be withdrawn with the consent of Council as the statements are not available.

OPEN DISCUSSION

At the request of President Bannon, the session went in camera to discuss Item 2.

The Council then moved back to its regular session and went on to discuss other items.

The meeting recessed at 5 p.m.


SUNDAY, APRIL 1, 2007

MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Bannon in the chair.

Brother Johann Ackermann replaced Sister Abbott who was absent with permission.

President Bannon, with the consent of Council, moved item 17 Sponsorship/Donations under Open Discussion as first item of business.

President Bannon and Brother Campbell, 1st Vice-President will take all the comments under advisement.

16. ROXANNE FRASER (previously postponed)

m/s  M. Bertrand/S. Khayat

Be it resolved that UTE grant an amount of $1000 to sponsor Roxanne Fraser from Shawinigan-South and to support her in the practice of competition badminton for the 2007 season.

  • Recorded Vote #36.  MOTION CARRIED.

17. DONATION (Previously postponed)

m/s  R. Johnson/S. Bergeron

Be it resolved that the UTE donate the amount of $1,000.00 to the Super Kick Karate.

  • Recorded Vote #37.  MOTION CARRIED.

18. SPONSORSHIP (previously postponed)

m/s  R. Johnson/S. Bergeron

Be it resolved that the UTE provide a sponsorship of $1,000.00 to the Urban Promise Toronto.

m/s  C. Aylward/T. Dupuis

That the resolution be amended to read ‘’provide a donation of $500.00’’.

Be it resolved that the UTE provide a donation of $500.00 to the Urban Promise Toronto.

MOTION TO AMEND CARRIED.

  • Recorded Vote #38.  MOTION CARRIED.

20.   NON UTE EVENTS

m/s  D. Gaetz/T. Dupuis

Whereas a conference will be held in Moncton from Monday, April 23-25th (travel days will be Sunday and Wednesday) geared toward EAP topics; and

Whereas attending such a conference will enable the local Union EAP Committee in representing our membership; and

Whereas the attendees of this conference will compile a report to be circulated to the RVP Atlantic Region for distribution.

Be it resolved that the New-Brunswick Association of EAP 2007 Spring Conference be considered as a Non-UTE Event.

  • Recorded Vote #39.  MOTION CARRIED.

22. MUSCULAR DYSTROPHY (previously postponed)

m/s  D. Lalancette/S. Khayat

Be it resolved that UTE donate $1,000 for the - Répit Aventure - program of the regional chapter of Muscular Dystrophy Canada.

  • Recorded Vote #40.  MOTION CARRIED.

23. RELOCATION EXPENSES

This item with the consent of Council was withdrawn.


ITEMS SUBMITTED BY THE PRESIDENTS

1. DESIGNATES AND THE DISCIPLINARY STATUS

m/s  N. Stein/T. Dupuis

Be it resolved that we ask the PSAC to refund to UTE the monies paid by our designated members during the last strike.

  • Recorded Vote #41.  MOTION CARRIED UNANIMOUSLY.

2. TRAVEL POLICY

m/s  S. Khayat/M. Bertrand

Be it resolved that UTE make the appropriate representations upon the Agency to have the travel policy amended in order to make it fair and equitable for employees in major urban centres; and

Be it further resolved that UTE demand that any funds disbursed by our members but not refunded by the Agency be repaid retroactively to the effective date of this new policy, i.e. December 4, 2006.

m/s  S. Bergeron/D. Gaetz

That this resolution be referred to the National President.

MOTION TO REFER CARRIED.

OPEN DISCUSSION

Council went on to discuss the items under that section.

With the consent of Council, item 21 was moved up to be discussed as a follow-up from the Presidents’ Conference.

The following discussion items will be postponed to the June Council Meeting.

7. Items contained in the Promo-Kits for AGMs (R. Johnson)
8. CRA Disciplinary Investigation vs Respect of Policy (S. Khayat)
12. System Breakdown vs production code – impacts (S. Khayat)
15. National Board of Directors (NBoD) (D. Gaetz)
20. Overtime Requirement to Work (C. Aylward)
22. PSAC Membership Cards (D. Lalancette)
23. RVPs Supplemental Report (P. Abbott)

The meeting adjourned at 12:00 noon.



Betty Bannon
National President
Bob Campbell
1st Vice-President