Minutes of the Executive Council

April 1-2, 7 2008

TUESDAY, APRIL 1, 2008

MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Betty Bannon was in the chair. In attendance: Bob Campbell, Denis Lalancette, Pamela Abbott, Terry Dupuis, Shawn Bergeron, Cosimo Crupi, Nick Stein, Doug Gaetz, Robin Johnson, Chris Aylward, Sabri Khayat, Marcel Bertrand, Pierrette Labrie and Shane O’Brien.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s  S. Bergeron/C. Aylward

That the hours of session be as follows:

Tuesday 9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 - 5:00 p.m. Open Discussion
Wednesday:  9:00 a.m. - 11:45 a.m.; 2:00 p.m. - 5:00 p.m.
Monday: 9:00 a.m. - 11:45;

  • MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s  T. Dupuis/D. Gaetz

That the agenda be adopted as printed with the following additions.

New Business Items

31.   Member in Excluded Positions (N. Stein)

Discussion Items

22. List of CRA Multi Language Employees (M. Bertrand)

  • MOTION CARRIED.

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s  N. Stein/S. Khayat

That the minutes of the Executive Council Meeting of December 2007 be adopted.

  • Recorded Vote #1.  MOTION CARRIED.

That recorded vote #1 conducted by email in February 2008 be adopted.

Be it resolved that Mary Cordeiro from the Hamilton Local be awarded the Godfroy Côté Award.

  • Recorded Vote #2.  MOTION CARRIED.

1st Vice-President.Campbell assumed the Chair.

5. PRESIDENT’S FOLLOW UP ITEMS

m/s  B. Bannon/D. Lalancette

That the President’s Follow Up items be adopted.

  • Recorded Vote #3.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT

m/s  B. Bannon/D. Lalancette

That the report of the President be adopted.

m/s B. Bannon D. Lalancette

Recommendation 1:

Be it resolved that an Ad Hoc Call Centre Committee be established to work on an Action Plan to include recommendations to the Executive Council to address the concerns that have been identified via the questionnaire, as well as, any that may arise during the Call Centre meeting.

Be it further resolved that the Committee be comprised of the 1st Vice President as Chair, one RVP and 2 Call Centre representatives with all being selected by the Executive Committee.

m/s D. Lalancette/S. Bergeron

That the report be referred back to amend the recommendation to read : 3 Call Centre representatives.

  • MOTION TO REFER DEFEATED.
  • Recorded Vote #4.  MOTION CARRIED.

That the report of the President be adopted as a whole.

  • Recorded Vote #5.  MOTION CARRIED.

President Bannon resumed the Chair.


Recess for lunch

AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Bannon in the chair.

7. REPORT OF THE 1st VICE-PRESIDENT

m/s  B. Campbell/T. Dupuis

That the report of the 1st Vice-President be adopted.

  • Recorded Vote #6.  MOTION CARRIED.

8. REPORT OF THE 2nd VICE-PRESIDENT

m/s  D. Lalancette/B. Campbell

That the report of the 2nd Vice-President be adopted.

  • Recorded Vote #7.  MOTION CARRIED.

Brother Campbell served notice to amend the agenda.

  • MOTION CARRIED.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s  D. Gaetz/S. Bergeron

That the activity report of the RVPs/ARVPs be adopted.

  • Recorded Vote #8.  MOTION CARRIED.

m/s  S. Khayat/T. Dupuis

That the supplemental report of the RVPs be adopted.

  • Recorded Vote #9.  MOTION CARRIED.

1st Vice-President Campbell assumed the chair.

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s  B.Bannon/D. Lalancette

That the report of the Executive Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED.

President Bannon resumed the chair.

11 a) REPORT OF THE STAFFING COMMITTEE

m/s  S. Khayat/P. Abbott

That the report of the Staffing Committee be adopted.

  • Recorded Vote #11.  MOTION CARRIED.

11 b) REPORT OF THE BY-LAWS COMMITTEE

m/s  C. Aylward/S. Khayat

That the report of the By-Laws Committee be adopted.

  • Recorded Vote #12.  MOTION CARRIED.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s  P. Abbott/D. Lalancette

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #13.  MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s  D. Gaetz/R. Johnson

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #14.  MOTION CARRIED.

11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s  C. Aylward/D. Gaetz

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #15.  MOTION CARRIED.

11 f)  REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s  S. Bergeron/T. Dupuis

That the report of the EO Committee be adopted.

  • Recorded Vote #16.  MOTION CARRIED.

At the request of the President the session went in camera.

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s  T. Dupuis/D. Lalancette

That the report of the Honours and Awards Committee be adopted.

  • Recorded Vote #19.  MOTION CARRIED.

The Council then moved back into its regular session.

m/s B. Campbell/D. Gaetz

That the agenda be amended with the addition of item 32 Line Item – Professional Legal Fees under New Business.

  • MOTION CARRIED.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s  N. Stein/C. Aylward

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #20. MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE

m/s  M. Bertrand/S. Bergeron

That the report of the Harassment Committee be adopted.

  • Recorded Vote #21. MOTION CARRIED.

11 j) REPORT OF THE FINANCE COMMITTEE

m/s  B. Campbell/D. Gaetz

That the report of the Finance Committee be adopted.

  • Recorded Vote #22.  MOTION CARRIED.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s  B. Campbell/S. Khayat

That the report of the Communications Committee be adopted.

  • Recorded Vote #23.  MOTION CARRIED.

11 l)  REPORT OF THE BARGAINING COMMITTEE

m/s  D. Lalancette/R. Johnson

That the report of the Bargaining Committee be adopted.

m/s  D. Lalancette/R. Johnson

Recommendations:

  • Administrative measures – bargaining demands:

    Be it resolved that the person responsible for receiving bargaining demands at the UTE National Office (if he/she considers it necessary and/or with the agreement of the Committee Chair):

    • Establish a code system for identifying the process (ongoing or official) through which the demand was received at the UTE National Office.
    • Include information in the acknowledgement enabling Locals to identify the number of demands received through both processes (ongoing and official). 
    • Set up a procedure for returning unclear demands to the Local in order to obtain clarification, time permitting.

m/s P. Abbott/T. Dupuis

That this recommendation be referred back to the National President.

  • MOTION CARRIED.
  • Bargaining demands from the Standing Bargaining Committee:

    Be it resolved that the Standing Bargaining Committee be able to submit bargaining demands for the program of the demands subject to the approval from the UTE Executive Council.

  • Recorded Vote #24.  MOTION CARRIED.

That the report of the Committee be adopted as a whole.

  • Recorded Vote #25.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed some of the items under this section.

Brother Lalancette and Khayat left with permission to attend the Outaouais Local AGM.


WEDNESDAY, APRIL 2, 2008

MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Bannon in the chair.

11m) REPORT OF THE POLITICAL ACTION (PAC) COMMITTEE

m/s  N. Stein/C. Crupi

That the report of the Political Action Committee be adopted.

  • Recorded Vote #26.  MOTION CARRIED.

12.   ADOPTION OF FINANCIAL STATEMENTS

m/s  B. Campbell/D. Gaetz

That the financial statements of February 29, 2008 be adopted.

  • Recorded Vote #27.  MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

 m/s   B. Campbell/D. Gaetz

That the expense claim over 90 days be adopted. 

  • Recorded Vote #28.  MOTION CARRIED.

14. COLLECTIVE BARGAINING

A short discussion took place.

15. TERMS OF REFERENCE OF CONVENTION COMMITTEES

m/s  B. Campbell/D. Lalancette

Be it Resolved that the following Terms of Reference of Convention Committees be adopted:

  • The Committees will recommend concurrence or non-concurrence, to the delegates of all resolutions placed before them.

  • The Committee shall not themselves originate or include in their report any new resolutions. 

  • Each Committee shall produce a written report.

  • All decisions of the Committees shall be by majority vote, with the chairperson having a deciding vote in case of a tie.

  • The Committees may recommend the combination of two of more similar resolutions into one resolution, and shall themselves produce the recommended wording of the composite resolution.

  • The Committees may recommend that one or two or more similar resolutions, be concurred in, and the others voided on the grounds that their full intent is embodied in the recommended resolutions.

  • The Committees may recommend the separation of resolutions into two or more resolutions, and shall themselves produce such divided resolutions.

  • The Committees shall not, in any combination, separation, rewording of resolutions, or production of composite or divided resolutions, in any way change, diminish or expand the full intent and thrust of the original resolutions so affected.

  • The Committees shall clearly identify all original resolutions that have been combined, divided or embodied in resolutions.

  • The normal referral of any proposed changes to resolutions to the originating Local, for their views, can be affected through liaison with members on other Committees, since all Locals are represented.

  • When a resolution affects the work of another Committee, immediate liaison should be established with the other Committee to advise accordingly.

  • Committee chairperson will present to convention, resolutions in order of priority as concurred in by Committee members.

  • Recorded Vote #29.  MOTION CARRIED.

16. CONVENTION COMMITTEE APPOINTMENTS

m/s  B. Campbell/D. Lalancette

Be it resolved that the attached Convention Committees be appointed.

  • Recorded Vote #30.  MOTION CARRIED.

17. CONVENTION RULES OF ORDER

m/s B. Campbell/D. Lalancette

Be it Resolved that the attached Rules of Order be submitted to the Convention for adoption.

m/s S. Bergeron/T. Dupuis

That this recommendation be amended to change number 4 from 5 minutes to 3 minutes speeches.

  • MOTION TO AMEND DEFEATED.
  • Recorded Vote #31.  MOTION CARRIED.

18. WEEKEND TO END BREAST CANCER

m/s C. Aylward/P. Abbott

Whereas Gesine Fuchs is participating in the "Weekend to End Breast Cancer" with the UTE Boobettes; and 

Whereas Gesine Fuchs is an activists with local 70010; and

Whereas each participant must raise $ 2000.00 to participate in this event.

Be it Resolved that UTE sponsor Sister Gesine in the amount of $ 500.00.

  • Recorded Vote #32.  MOTION CARRIED.

19. DONATION TO YVONNE MENSAH – PACIFIC REGION

m/s P. Abbott/S. Bergeron

Be it Resolved that the National UTE make a donation to Yvonne Mensah for the amount of $1000.00 to participate in Competitions to prepare her for the 2008 Summer Olympics in Beijing.

  • Recorded Vote #33.  MOTION CARRIED.

20. SPONSORSHIP FOR THE LONDON DEVILETTES GIRLS HOCKEY

m/s N. Stein/C Crupi

Be it Resolved that UTE sponsor the London Devillettes Girls Hockey for $500.00.

  • Recorded Vote #34.  MOTION CARRIED.

21. ONTARIO FEDERATION OF LABOUR LEVEL 6 COURSE

m/s  N. Stein/

Be it Resolved that the Ontario Federation of Labour Level 6 Course – Occupational Disease be a Non-UTE Event.

m/s N. Stein/P. Abbott

That the motion be postponed until the June Council meeting.

  • MOTION CARRIED.

22. SPONSORSHIP- CRA ANNUAL NATIONAL SOFTBALL TOURNAMENT

m/s R. Johnson/S. Bergeron

Whereas UTE is in the current practice of sponsoring teams to increase our visibility; and

Whereas it is beneficial to provide this support to our own members.

Be it Resolved that provide a sponsorship of $1,000.00 for insurance and/or transportation for the CRA Annual National Softball Tournament to be held in Toronto, July 16-19, 2008.

m/s S. Khayat/C. Aylward

That the motion be amended to $500.00.

  • MOTION TO AMEND DEFEATED.
  • Recorded Vote #35.  MOTION CARRIED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Bannon in the chair.

23.   Sponsorship - Urban Promise

m/s R. Johnson/D. Gaetz

Whereas UTE believes in helping out our fellow brothers and sisters; and

Whereas mentoring underprivileged children is money well spent.

Be it Resolved that UTE provide a sponsorship of $900.00 for the continuing program for Urban Promise.

  • Recorded Vote #36.  MOTION CARRIED.

24.   DONATION - Karate for Kids

m/s R. Johnson/C. Aylward

Whereas UTE believes in helping out our fellow brothers and sisters; and

Whereas mentoring underprivileged children is money well spent.

Be it Resolved that UTE provide a donation of $900.00 for the program Karate for Kids.

  • Recorded Vote #37.  MOTION CARRIED.

25. ROXANNE FRASER

m/s M. Bertrand/D. Lalancette

Whereas UTE wants to increase its visibility with the Canadian population; and

Whereas Roxanne Fraser is a top badminton player at the provincial, national and international levels. (see documentation)

Be it Resolved that UTE grant an amount of $500.00 to Roxanne Fraser from Shawinigan-South to support her in the practice of competition badminton for the 2008 season.

  • Recorded Vote #38.  MOTION CARRIED.

26. SPONSORSHIP TO WINNIPEG FOLK FESTIVAL

m/s S. Bergeron/R. Johnson

Whereas the Winnipeg Folk Festival is an International event which brings people together of all walks and backgrounds and is a not for profit organization; and

Whereas, the Folk Festival is successful based on the donations of organizations and businesses; 

Whereas many UTE members volunteer their time at the Festival; and

Whereas the Children’s Kid Camp program is in dire needs of donations and supplies.

Be it resolved that UTE sponsor $500.00 to provide tools and supplies for the Kid’s Craft Centre on site at the Winnipeg Folk Festival.

  • Recorded Vote #39.  MOTION CARRIED.

27. SPONSORSHIP FOR THE ASHAM STOMPERS

m/s S. Bergeron/R. Johnson

Whereas UTE is committed to ending discrimination, breaking down stereotypes and promoting and celebrating Diversity and Aboriginal and Métis culture;  and

Whereas the Asham Stompers is a group to promoting this message, wherever it presents its show.

Be it Resolved that UTE sponsor $300.00 to the Asham Stompers.

  • Recorded Vote #40.  MOTION CARRIED.

28.  SPONSORSHIP TO HENTLEFF PARK

m/s S. Bergeron/R. Johnson

Whereas Hentleff Park is protected park space in Winnipeg but relies heavily on donations to ensure the protection of this ecological area and to make improvements as necessary; and

Whereas this Park provides not only this protection but provides space for families and individuals to enjoy the outdoors; and

Whereas this park is enjoyed by many UTE members.

Be it Resolved that UTE make a donation of $500.00 to the "Friends of the Park" to assist in planting of trees by volunteers and other improvements deemed necessary to ensure this green space is sustained and appreciated.

  • Recorded Vote #41.  MOTION CARRIED.

29. 2007 AUDITED FINANCIAL STATEMENTS

m/s B. Campbell/C. Crupi

Be it Resolved that the 2007 Audited Financial Statements be adopted.

  • Recorded Vote #42.  MOTION CARRIED.

30. MINUTES OPEN DISCUSSIONS

m/s D. Gaetz/C. Crupi

Be it Resolved that a brief summary of important items be provided to locals.

  • Recorded Vote #43.  MOTION DEFEATED.

31. MEMBERS IN EXCLUDED POSITIONS

m/ N. Stein/

That this motion be postponed until the Monday session of the Council.

  • MOTION TO POSTPONE CARRIED.

32. LINE ITEM – PROFESSIONAL LEGAL FEES

m/s B. Campbell/D. Gaetz

Whereas due to an ergonomic  assessment that was completed in the National office we have had to purchase some new furniture and equipment; and

Whereas there is some additional purchases that needed to be completed.

Be it Resolved that $4000.00 be transferred from the line item Professional Legal Fees to the line item Office Expenses Furniture and equipment Purchases.

  • Recorded Vote #44.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed some of the items under this section.

The meeting recessed at 5:00 p.m.


MONDAY, APRIL 7, 2008

MORNING SESSION

The meeting was called to order at 9:00 p.m. with President Bannon in the chair.

Brother Campbell, Crupi and Stein served notice to amend the agenda.

(cont’d item 31.)  MEMBERS IN EXCLUDED POSITIONS

m/ N. Stein/

That this motion be withdrawn.

  • MOTION TO WITHDRAW CARRIED.

OPEN DISCUSSION

The Council members discussed the remaining items under this section.

FOLLOW-UP ON ITEMS FROM PRESIDENTS’ CONFERENCE

SELECTION BOARD PARTICIPATION (from Presidents’ Conference)

m/s  C. Crupi/T. Dupuis

Be it Resolved that  the National President issue a Bulletin forthwith affirming our stance concerning membership participation on Selection Boards.  Included in the bulletin will be rationale.

  • Recorded Vote #45.  MOTION CARRIED.

CITIZENSHIP AWARD (from Presidents’ Conference)

m/s D. Lalancette/S. Khayat
 
Whereas UTE does not currently have awards available for citizenship and community service; and

Whereas UTE members should be recognized for the volunteer work and citizenship within their communities.

Be it Resolved That UTE Create the "UTE Citizenship Award"; and

Be it Further Resolved That this award at a minimum be in the form of a formal and official UTE Certificate; and

Be it Further Resolved That  applications and submissions for this award be administered by the UTE Honours and Awards Committee.

m/s  B. Campbell/C. Aylward

That this motion be referred to the Honours and Awards Committee.

  • MOTION CARRIED.

m/s  B. Campbell/T. Dupuis

That the agenda be amended with the following items:

Brother Campbell:  - PSAC Regional Conventions and UTE National President as Item 23 under Open Discussion.

Brother Crupi: - UTE Website as Item 24 under Open Discussion.

Brother Stein:  - Convention Suites as Item 25 under Open Discussion.

  • MOTION TO AMEND CARRIED.

PSAC REGIONAL CONVENTIONS (from Presidents’ Conference)

m/s  D. Gaetz/T. Dupuis

Whereas many other components are fully funding delegates to PSAC regional conventions;  and

Whereas it would be beneficial for UTE to have its full delegate status at these conventions.

Be it resolved that the UTE partially fund locals for their delegates to PSAC regional conventions; and

Be it further resolved that this funding be based on paying for one of the following costs: travel, hotel, per diems or loss of salary.

m/s  S. Khayat/R. Johnson

That the second "Be it Resolved" be amended to read as follows:

Be it further resolved that this funding be based on paying for 2 (two) of the above mentioned costs: if they are not reimbursed by any other organizations for the same costs.  The cost for transportation will be the most economical means for eg. seat sales, mileage.

  • MOTION TO AMEND CARRIED.

m/s  B. Campbell/T. Dupuis

That the question be called.

  • MOTION DEFEATED.
  • Recorded Vote #46.  MOTION AS AMENDED CARRIED UNANIMOUSLY.

Brother Dupuis left to catch his plane and was replaced with permission by his alternate, Sister Lori Hall.

Brother Lalancette left with permission to catch his plane.

OPEN DISCUSSION

The Council members discussed the three additional items under this section.

The meeting recessed at 11:45 p.m.

______________________ ______________________
Betty Bannon
National President
Bob Campbell
1st National Vice-President