Minutes of the Executive Council

Minutes of the Executive Council
December 4 - 7, 2017

MONDAY, DECEMBER 4, 2017
MORNING SESSION

1.  CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Marc Brière was in the Chair. In attendance: Doug Gaetz, Adam Jackson, Kimberley Koch, Greg Krokosh, Gary Esslinger, Cosimo Crupi, Jamie vanSydenborgh, Brian Oldford, Ken Bye, Linda Koenders, Jérôme Martel, Eddy Aristil, Daniel Camara and Sylvie Bastien.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s      Marc Brière / Doug Gaetz

That the hours of session be as follows:

Monday:           9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 3:00 p.m.
                         3:00 p.m. - 4:00 p.m. Open Discussion
Tuesday:        10:00 a.m. - 11:45 a.m.; 2:15 p.m. - 5:00 p.m.
Wednesday:    9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Thursday:        9:00 a.m. - 11:45 a.m.; 1:30 p.m. - 5:00 p.m.

  • MOTION CARRIED.

3.  ADOPTION OF AGENDA

m/s      Doug Gaetz / Greg Krokosh

That the agenda be adopted as printed with the following additions:

New Business

No addition was made to New Business.

Open discussion

12.       Retreat (D. Gaetz)
13.       Healthy Staffing (J. Martel)
14.       Committee Chairs and their roles (B. Oldford)
15.       UTE Internal Investigation (C. Crupi)
16.       CLC Part 2 - Regulation 20 (J. vanSydenborgh)
17.       Auditor General Report on Call Centres (G. Krokosh)
18.       Staffing and Recourse (G.  Esslinger)
19.       Membership Appreciation Events & RVPs (D. Gaetz)
20.       CRA Internal Investigations (C. Crupi)
21        Regulation 20 – Grievance Process (G. Esslinger)
22.       Global Assessments (G. Esslinger)

  • Recorded Vote #1.  MOTION CARRIED UNANIMOUSLY.

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETINGS

m/s      Gary Esslinger / Greg Krokosh

That the minutes of the Executive Council Meetings of September 2017 be adopted.

  • Recorded Vote #2.  MOTION CARRIED UNANIMOUSLY.

m/s      Greg Krokosh / Brian Oldford

That the recorded vote held by email for the Trees of Hope be adopted.

  • Recorded Vote #3.  MOTION CARRIED UNANIMOUSLY.

President Brière turned the Chair over to Brother Gaetz, 1st National Vice-President.

5. PRESIDENT’S FOLLOW UP ITEMS

m/s      Marc Brière / Adam Jackson

That the follow up items be adopted.

  • Recorded Vote #4.  MOTION CARRIED.

6.   REPORT OF THE PRESIDENT

m/s      Marc Brière / Adam Jackson

That the report of the President be adopted.

  • Recorded Vote #5.  MOTION CARRIED UNANIMOUSLY.

President Brière resumed the Chair.

7.  REPORT OF THE 1st NATIONAL VICE-PRESIDENT

m/s      Doug Gaetz / Adam Jackson

That the report of the 1st National Vice-President be adopted.

  • Recorded Vote #6.  MOTION CARRIED UNANIMOUSLY.

8.  REPORT OF THE 2nd NATIONAL VICE-PRESIDENT

m/s      Adam Jackson / Doug Gaetz

That the report of the 2nd National Vice-President be adopted.

  • Recorded Vote #7.  MOTION CARRIED UNANIMOUSLY.

9.  REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s      Cosimo Crupi / Brian Oldford

That the activity reports of the RVPs and ARVPs be adopted.

  • Recorded Vote #8.  MOTION CARRIED UNANIMOUSLY.

Recess for lunch

AFTERNOON SESSION

The meeting was called back to order at 1:15 p.m. with National President Brière in the Chair. 

President Brière turned the Chair over to Brother Gaetz, 1st National Vice-President.

10.   REPORT OF THE EXECUTIVE COMMITTEE

m/s      Marc Brière / Adam Jackson

That the report of the Executive Committee be adopted.

  • Recorded Vote #9.  MOTION CARRIED UNANIMOUSLY.

President Brière resumed the Chair.

11 a)   REPORT OF THE STAFFING COMMITTEE

m/s      Jérôme Martel / Adam Jackson

That the report of the Staffing Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED UNANIMOUSLY.

11 b)   REPORT OF THE BY-LAWS COMMITTEE

m/s      Ken Bye / Jérôme Martel

That the report of the By-Laws Committee be adopted.

  • Recorded Vote #11.  MOTION CARRIED UNANIMOUSLY.

11 c)   REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s      Brian Oldford / Greg Krokosh

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #12.  MOTION CARRIED UNANIMOUSLY.

11 d)   REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s      Kimberley Koch / Linda Koenders

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #13.  MOTION CARRIED UNANIMOUSLY.

11 e)   REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s      Doug Gaetz / Brian Oldford

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #14.  MOTION CARRIED UNANIMOUSLY.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 4:00 p.m.

TUESDAY, DECEMBER 5, 2017
MORNING SESSION

The meeting was called to order at 10:00 a.m. with National President Brière in the Chair. 

The report of the Equal Opportunities Committee was postponed after the report of the Finance Committee at the request of the Chair of the Committee. There were no objections from the Executive Council.

11 f)    REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s      Linda Koenders / Greg Krokosh

That the report of the Equal Opportunities Committee be adopted.

m/s      Linda Koenders / Greg Krokosh

Recommendation #1 – That the following persons be appointed to the Committee as follows:

Aboriginal Peoples
Lisa Halbach
1st Alternate -  Kateri Garvey

Persons with Disabilities
Jim Austin
1st Alternate – Tony Crupi
2nd Alternate – Alan Craig

Women
Lea Serron

GLBT
Lorene-Ann Huard
1st Alternate – Iain MacFarlane

Racially Visible
Georges Ten
1st Alternate – Abdul Fatih
2nd Alternate- Sadiq Huda

  • Recorded Vote #19.  MOTION CARRIED UNANIMOUSLY.

m/s      Linda Koenders / Greg Krokosh

Motion to amend

m/s      Ken Bye / Cosimo Crupi

That the hotels in Recommendation #2 be removed from the report.

  • MOTION CARRIED.

Point of privilege

Brother vanSydenborgh indicated that it was St. Nicholas Day.

Point was well taken by the President.

Motion to amend

Brother Martel served motion to amend recommendation #2 to remove the cities.

President Brière ruled it out of order.

Recommendation #2 – That the following dates and sites for the three Inter-regional EO Conferences in 2018 be approved by Council:

  • August 23 - 26, Calgary, Fairmont Palliser – Pacific, Rocky Mountains, Prairies
  • November 1 - 4, Montreal, Hyatt Regency – NCR, Quebec, Montreal, Atlantic
  • November 29 – December 2, Toronto, Marriott Eaton Centre – Greater Toronto, Southwestern Ontario, Northern and Eastern Ontario

 

  • Recorded Vote #20.  MOTION CARRIED UNANIMOUSLY.

That the report of the Equal Opportunities Committee be adopted as a whole.

  • Recorded Vote #21.  MOTION CARRIED UNANIMOUSLY.

11 g)   REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s      Cosimo Crupi / Ken Bye

That the report of the Honours and Awards Committee be adopted.

  • Recorded Vote #15.  MOTION CARRIED.          

11 h)   REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s      Adam Jackson / Eddy Aristil

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #16.  MOTION CARRIED.

11 i)    REPORT OF THE FINANCE COMMITTEE

m/s      Doug Gaetz / Gary Esslinger

That the report of the Finance Committee be adopted.

m/s      Doug Gaetz / Gary Esslinger

Recommendation #1:

Be it resolved that the following line items be approved for overspending:

UTE
OVER-EXPENDITURES
DECEMBER 2017 EXECUTIVE COUNCIL

Line Item

Budget

Estimate

Overage

National Office Salaries - Office Staff

   1,477,000.00

   1,580,892.86

   103,892.86

National Office Salaries - President

       109,720.00

       116,693.81

       6,973.81

National Office Benefits - Employees

       452,000.00

       502,255.74

     50,255.74
  • Recorded Vote #17.   MOTION CARRIED.

Brother Krokosh joins the meeting.

That the report of the Finance Committee be adopted as a whole.

  • Recorded Vote #18.   MOTION CARRIED UNANIMOUSLY.                                                        

11 j)    REPORT OF THE COMMUNICATIONS COMMITTEE

m/s      Gary Esslinger / Ken Bye

That the report of the Communications Committee be adopted.

  • Recorded Vote #22.  MOTION CARRIED UNANIMOUSLY.

11 k)   REPORT OF THE BARGAINING COMMITTEE

m/s      Adam Jackson / Jamie vanSydenborgh

That the report of the Bargaining Committee be adopted.

  • Recorded Vote #23.  MOTION CARRIED UNANIMOUSLY.

11l)     REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s      Jamie vanSydenborgh / Cosimo Crupi

That the report of the Political Action Committee be adopted.

  • Recorded Vote #24.  MOTION CARRIED UNANIMOUSLY.

Recess for lunch

AFTERNOON SESSION

The meeting was called back to order at 1:15 with National President Brière in the Chair. 

11 m)  REPORT OF THE CALL CENTRE COMMITTEE

m/s      Greg Krokosh / Jamie vanSydenborgh

That the report of the Call Centre Committee be adopted.

  • Recorded Vote #25.  MOTION CARRIED.

11 n)   REPORT OF THE AD HOC UNION MANAGEMENT APPROACH (UMA) AND CONFLICT RESOLUTION COMMITTEE

m/s      Eddy Aristil / Doug Gaetz

That the report of the Ad-Hoc UMA and Conflict Resolution Committee be adopted.

  • Recorded Vote #26.  MOTION CARRIED UNANIMOUSLY.

12.  ADOPTION OF FINANCIAL STATEMENTS

m/s      Doug Gaetz / Gary Esslinger

That the Financial Statements as of October 31, 2017 be adopted.

  • Recorded Vote #27.   MOTION CARRIED UNANIMOUSLY.

13.  EXPENSE CLAIMS OVER 90 DAYS

m/s      Doug Gaetz / Gary Esslinger

That the expense claims over 90 days be accepted.

  • Recorded Vote #28.  MOTION CARRIED UNANIMOUSLY.

14.  COLLECTIVE BARGAINING

A short discussion on bargaining took place.

15.      TRUSTEE REPORT – TROIS-RIVIÈRES LOCAL 10027

m/s      Jérôme Martel / Doug Gaetz

Visit to the Trois-Rivières site on October 30, 2017.
Attended the local union-management meeting via teleconference.
I spoke with a number of members and distributed the UTE calendars.
I also left my business card with all the members.
I had some great discussions with a number of people who could potentially take over the helm. In the meantime, I identified some people who would be able to hold the fort for me.
I have someone on site (who was previously a union steward), who refers people to me as needed and who keeps me informed about important things happening on the floor.
That person and I, plus the manager, agreed that I would organize a chicken dinner with the members before the Christmas holidays.
I assisted a number of members with Sun Life and with returns to work and performance problems. There are also a few cases for whom the workload was transferred to Shawinigan who are still in Trois-Rivières for duty-to-accommodate reasons and with whom I am in contact.
After the deadline for the report, I was able to find three (3) people who agreed to assist the Local during this transitional period as acting officers.

  • Recorded Vote #29.  MOTION CARRIED UNANIMOUSLY.

Brother vanSydenborgh serve a motion to amend the agenda.

Point of Privilege

Sister Koenders mentioned that December 6 is National Day of Remembrance and Action on Violence Against Women.

Point of privilege is well taken by President Brière.

The meeting recessed at 5 p.m.

WEDNESDAY, DECEMBER 6, 2017
MORNING SESSION

The meeting was called to order at 9:00 a.m. with National President Brière in the Chair. 

m/s      Jamie vanSydenborgh / Doug Gaetz

That the agenda be amended with the addition of Extension of Trois-Rivières Trusteeship under new business.

  • MOTION TO AMEND CARRIED.

16. REGIONAL CONFERENCES’ BUDGET FOR THE YEAR 2018

m/s      Doug Gaetz / Gary Esslinger

Be it resolved that the following be the Regional budget allocations for the year 2018:

Total budget amount -  $400,000.00
 

Pacific

  13.07%

$  52,285.00

Rocky Mountains

    9.51%

$  38,054.00

Prairie

    8.30%

$  33,187.00

Greater Toronto

    7.02%

$  28,094.00

Southwestern Ontario

  10.03%

$  40,118.00

Northern & Eastern Ontario

    8.82%

$  35,277.00

National Capital

    10.49%

$  41,970.00

Montreal

  9.85%

$  39,389.00

Quebec

    9.63%

$  38,501.00

Atlantic

  13.28%

$  53,118.00

Total

100.00%

$400,000.00
  • Recorded Vote #30.  MOTION CARRIED UNANIMOUSLY.

President Brière turned the Chair over to Brother Gaetz, 1nd National Vice-President.

17.   INVESTIGATION REPORT

m/s      Marc Brière / Adam Jackson

At the request of the Council the session went " in camera ".

That the Investigation Committee report be accepted.

m/s      Marc Brière / Adam Jackson

Recess for lunch

AFTERNOON SESSION

The meeting was called back to order at 1:15 p.m. with Brother Gaetz, 1st National Vice-President in the Chair. 

  • Recorded Vote #31.  MOTION DEFEATED.
  • Recorded Vote #32.  MOTION DEFEATED.

President Brière resumed the Chair.

The Council then moved back into its regular session.

OPEN DISCUSSION

The Council members discussed the open discussion under this section.

At the request of the Council the session went " in camera ".

The Council then moved back into its regular session.

Motion to Amend

m/s      Adam Jackson / Doug Gaetz

That the agenda be amended with the addition of a resolution to determine the 2020 UTE Triennial Convention under New Business.

  • MOTION TO AMEND CARRIED.

18.       EXTENSION OF TROIS-RIVIÈRES TRUSTEESHIP

m/s      Doug Gaetz / Adam Jackson

Whereas Local 10027 is currently in Trusteeship since May 24, 2017;

Whereas Jérôme Martel’s mandate as the Local trustee is expiring whilst some work remains to be done to re-establish a Local executive.

Be it resolved that the trustee mandate be extended in accordance with UTE By-Law 13.

  • Recorded Vote #33.  MOTION CARRIED UNANIMOUSLY.

19. RESOLUTION TO DETERMINE THE 2020 UTE TRIENNIAL CONVENTION

m/s      Adam Jackson / Doug Gaetz

Be it resolved that the 2020 UTE Triennial Convention be held in Winnipeg, Manitoba.

  • Recorded Vote #34.  MOTION CARRIED.

Point of order

Brother Bye stated that Brother Martel is bringing up an issue with the budget that was previously passed at the previous Convention.  

Point of order is well taken by President Brière.

OPEN DISCUSSION (cont’d) 

The Council members discussed the items under this section.

The meeting recessed at 5 p.m.

THURSDAY, DECEMBER 7, 2017
MORNING SESSION

The meeting was called to order at 9:00 a.m. with National President Brière in the Chair to discuss the items for the afternoon meeting of the National Union-Management Consultation. 

The meeting adjourned at 11:45 a.m.

_____________________________                               ___________________________

Marc Brière                                                                           Doug Gaetz
National President                                                               First National Vice-President

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