Minutes of the Executive Council

September 30 / October 1 & 4, 2008

TUESDAY, SEPTEMBER 30, 2008
MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Betty Bannon was in the chair. In attendance: Bob Campbell, Denis Lalancette, Robert Hume, Terry Dupuis, Shawn Bergeron, Cosimo Crupi, Jamie van Sydenborgh, Doug Gaetz, Robin Johnson, Chris Aylward, Sabri Khayat, Jean-Pierre Fraser, Pierrette Labrie and Shane O’Brien.

Brother Stein and Sister Abbott were absent with permission.

2. HOURS OF SESSION OF THE REGULAR MEETING

M/S Doug Gaetz/Jamie van Sydenborgh

That the hours of session be as follows:

Tuesday: 9:00 a.m. - 11:45 a.m. 1:15 p.m. - 4:00 p.m.  
    4:00 p.m. - 5:00 p.m. Open Discussion
Wednesday:  9:00 a.m. - 11:45 a.m. 1:15 p.m. - 5:00 p.m.  
Sunday: 9:00 a.m. - 11:45 a.m.    
  • MOTION CARRIED.

3. ADOPTION OF AGENDA

M/S Shawn Bergeron/Sabri Khayat

That the agenda be adopted as printed with the following additions.

New Business

21. Donation – Rébecca Beaumont (D. Lalancette)

Discussion Items

28. Regional Collection Procedures (R. Johnson)
29. Air Canada (D. Gaetz)

  • Recorded Vote #1.  MOTION CARRIED.

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETINGS

M/S Bob Campbell/Denis Lalancette

That the minutes of the Executive Council Meeting of June and July 2008 be postponed until proper documentation is available.

  • MOTION CARRIED.

1st Vice-President Campbell assumed the Chair.

5. PRESIDENT’S FOLLOW UP ITEMS

M/S B. Bannon/Denis Lalancette  

That the President’s follow up report be adopted.

  • Recorded Vote #2.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT

M/S B. Bannon/Denis Lalancette

That the report of the President be adopted.

  • Recorded Vote #3.  MOTION CARRIED.

President Bannon resumed the Chair.

7. REPORT OF THE 1st VICE-PRESIDENT

M/S Bob Campbell/Denis Lalancette

That the report of the 1st Vice-President be adopted.

  • Recorded Vote #4.  MOTION CARRIED.

8. REPORT OF THE 2nd VICE-PRESIDENT

M/S Denis Lalancette/Bob Campbell

That the report of the 2nd Vice-President be adopted.

  • Recorded Vote #5.  MOTION CARRIED.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

M/S Doug Gaetz/Cosimo Crupi

That the activity report of the RVPs/ARVPs be adopted.

  • Recorded Vote #6.  MOTION CARRIED.

M/S Doug Gaetz/Cosimo Crupi

That the supplemental report of the RVPs be adopted.

  • Recorded Vote #7.  MOTION CARRIED.

1st Vice-President Campbell assumed the chair.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Bannon in the chair.

10. REPORT OF THE EXECUTIVE COMMITTEE

M/S B. Bannon/Denis Lalancette

That the report of the Executive Committee be adopted.

  • Recorded Vote #8.  MOTION CARRIED.

President Bannon resumed the chair.

11 a) REPORT OF THE STAFFING COMMITTEE

M/S Sabri Khayat/Terry Dupuis

That the report of the Staffing Committee be adopted.

  • Recorded Vote #9.  MOTION CARRIED.

11 b) REPORT OF THE BY-LAWS COMMITTEE

M/S Chris Aylward/Sabri Khayat

That the report of the By-Laws Committee be adopted.

M/S Chris Aylward/Sabri Khayat

Recommendation 1

REGULATION NO. 9
9.1 DUTIES OF THE ALTERNATE REGIONAL VICE-PRESIDENTS

(1) The Alternate Regional Vice-Presidents:

(e) may attend an Executive Council held at the same time as a President’s Conference once each year in the course of his or her mandate;

New

(e) may attend an Executive Council Meeting held at the same time as a President’s Conference once each year, from July to July, in the course of his or her mandate beginning in July of convention year to July of the following convention, for a maximum of three meetings.

  • Recorded Vote #10.  MOTION CARRIED.

That the report be adopted as a whole.

  • Recorded Vote #11.  MOTION CARRIED.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

M/S Denis Lalancette/Jean-Pierre Fraser

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #12.  MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

M/S Doug Gaetz/Jamie van Sydenborgh

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #13.  MOTION CARRIED.

11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE

M/S Chris Aylward/Doug Gaetz

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #14.  MOTION CARRIED.

11 f)  REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

M/S Shawn Bergeron/Terry Dupuis

That the report of the EO Committee be postponed until the report is available.

  • MOTION CARRIED.

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE

M/S Terry Dupuis/Denis Lalancette

That the report of the Honours and Awards Committee be adopted.

M/S Terry Dupuis/Denis Lalancette

Recommendation #1

24.X  U.T.E. COMMUNITY SERVICE AWARD

(1) The award shall be a suitably inscribed framed certificate.

(2) Nominees must:

(a) be members in good standing of U.T.E.;
(b) demonstrated their dedication and commitment to their cause(s).

(i) Definition of dedication and commitment:

(1) involvement in their cause(s) for at least two (2) years;
(2) serving as an example;

(3) The application shall contain the following;

(a) name of the nominee;
(b) who the submission is from;
(c)  introduction of the nominee;
(d) short biography;
(e) detailed information as to the nominee’s activities in the community.
(f)  detailed information indicating the time devoted and the level of achievement.

24.X.X Presentation

(1) The award shall be presented at a Local, Regional or National event by a Union Official.

  • Recorded Vote #15.  MOTION CARRIED.

That the report be adopted as a whole.

  • Recorded Vote #16.  MOTION CARRIED.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

M/S Chris Aylward/J. van Sydenborgh

That the report of the Workforce Adjustment Committee be postponed until Brother Stein returns.

  • MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE

M/S Shawn Bergeron/Jean Pierre Fraser

That the report of the Harassment Committee be adopted.

  • Recorded Vote #17. MOTION CARRIED.

11 j) REPORT OF THE FINANCE COMMITTEE

M/S Bob Campbell/Cosimo Crupi

That the report of the Finance Committee be adopted.

  • Recorded Vote #18.  MOTION CARRIED.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE

M/S Bob Campbell/Sabri Khayat

That the report of the Communications Committee be adopted.

  • Recorded Vote #19.  MOTION CARRIED.

11 l)  REPORT OF THE BARGAINING COMMITTEE

M/S Denis Lalancette/Jean-Pierre Fraser

That the report of the Bargaining Committee be adopted.

  • Recorded Vote #20.  MOTION CARRIED.

11m) REPORT OF THE POLITICAL ACTION (PAC) COMMITTEE

M/S Cosimo Crupi/J. van Sydenborgh

That the report of the Political Action Committee be adopted.

  • Recorded Vote #21.  MOTION CARRIED.

11n)  REPORT OF THE AD HOC CALL CENTRE COMMITTEE

M/S Bob Campbell/Doug Gaetz

That the report of the Ad Hoc Call Centre Committee be adopted.

  • Recorded Vote #22.  MOTION CARRIED.

12.   ADOPTION OF FINANCIAL STATEMENTS

M/S Bob Campbell/Cosimo Crupi

That the financial statements of August 31, 2008 be adopted.

  • Recorded Vote #23.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed some of the items under this section.

M/S Jean-Pierre Fraser/Chris Aylward

That item 27 and 9 under Open Discussion be dealt with as items 1 and 2 on the agenda.

  • MOTION CARRIED.

M/S Terry Dupuis/J. van Sydenborgh

That item 16 becomes item 3 on the agenda.

  • MOTION DEFEATED.

The meeting recessed at 5:00 p.m.


WEDNESDAY, OCTOBER 1, 2008
MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Bannon in the chair.

(Continuation of Item 4. ADOPTION OF MINUTES OF THE PREVIOUS MEETINGS

M/S Sabri Khayat/Shawn Bergeron

That the minutes of the Executive Council Meeting of June 2-5, 2008 be adopted.

  • Recorded Vote #24.  MOTION CARRIED.

M/S Chris Aylward/Doug Gaetz

That the minutes of the Executive Council Meeting of July 19, 2008 be adopted.

  • Recorded Vote #25.  MOTION CARRIED.

(Continuation of item 11 f) REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

M/S Shawn Bergeron/Terry Dupuis

That the report of the EO Committee be adopted.

M/S Shawn Bergeron/Terry Dupuis

Recommendation #1

Women’s Representative:  Gesine Fuchs  NCR (Ottawa TSO)
Alternate:  Marcelle Perron Québec (Jonquière)

  • Recorded Vote #26.  MOTION CARRIED.

During recent discussions, the Committee recognized that having only one Alternate for each position may not be prudent.  There have been times in the past whereby the position of a Representative and/or the Alternate has remained vacant.  To this end we recommend the following:

Recommendation #2

The Committee recommends that for future selections and nominations of the Equity Representatives that a second Alternate also be chosen.

  • Recorded Vote #27.  MOTION CARRIED.

That the report be adopted as a whole.

  • Recorded Vote #28.  MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

M/S   Bob Campbell/Denis Lalancette

That the expense claims over 90 days be adopted.

  • Recorded Vote #29.  MOTION CARRIED.

14. COLLECTIVE BARGAINING

A short discussion took place.

15. UNFINISHED BUSINESS FROM CONVENTION

M/S   J. van Sydenborgh/Chris Aylward

That the unfinished business be dealt with as a block and that the pending committee recommendations of non-concurrence be adopted.

Bargaining Committee:

Non-Concurrence
202, 205, 209, 211, 212, 213, 214, 215, 216, 220, 222. 223, 224, 226, 227, 228, 229, 230, 231, 233, 234.
 

  • Recorded Vote #30.  MOTION CARRIED.

General Committee:

M/S Bob Campbell/Denis Lalancette

Concurrence:
323, 324, 325, 327, 330, 331, 334 & 335 (1st Be it Resolved), 345, 347, 349, 350, 351, 352, 353, 355, 357, 358, 359, 360, 366.

That recommendation of concurrence in resolution 334 (1st Be it Resolved) be adopted.

  • Recorded Vote #31.  MOTION DEFEATED.

That recommendation of concurrence in resolution 335 (1st Be it Resolved) be adopted.

  • Recorded Vote #32.  MOTION CARRIED.

That recommendation of concurrence in resolution 352 be adopted.

M/S Bob Campbell/Terry Dupuis

That the two (2) Be it Resolved be divided as it cannot be done within 30 days.

  • MOTION CARRIED.

BE IT RESOLVED THAT an outside independent enquiry be held into the Alliance Executive Committee’s perceived lack of action and delay in obtaining medical prescription cards for our members.

  • Recorded Vote #33.  MOTION CARRIED.

BE IT FURTHER RESOLVED THAT this investigation be completed and the results be reported back within 30 days of acceptance of this resolution.

  • Recorded Vote #34.  MOTION DEFEATED.

That recommendation of concurrence in resolution 353 be adopted.

  • Recorded Vote #35.  MOTION CARRIED.

That recommendation of concurrence in resolution 366 be adopted.

  • Recorded Vote #36.  MOTION DEFEATED.

M/S Bob Campbell/Denis Lalancette

That the recommendations of concurrence in the remaining resolutions be adopted as a block.

  • Recorded Vote #37.  MOTION CARRIED.

M/S Bob Campbell/Denis Lalancette

That the following resolutions in bold be dealt with separately.

Non-Concurrence
301, 302, 303, 304, 305, 306, 307, 310, 313, 315 (2nd Be it Resolved), 316, 317, 318, 319, 321, 326, 328, 329, 334 & 335 (2nd Be it Resolved), 337, 340, 344, 346, 348, 354, 356, 362, 364, 365, 367.

M/S Bob Campbell/Denis Lalancette

That recommendation of non-concurrence in resolution 334 (2nd Be it Resolved), be   adopted.

  • Recorded Vote #38.  MOTION CARRIED.

That recommendation of non-concurrence in resolution 335 (2nd be it resolved) be adopted.

  • Recorded Vote #39.  MOTION CARRIED.

That recommendation of non-concurrence in resolution 344 be adopted.

  • Recorded Vote #40.  MOTION DEFEATED.

M/S Chris Aylward/Cosimo Crupi

That recommendation of concurrence in resolution 344 be adopted.

  • Recorded Vote #41.  MOTION CARRIED.

That recommendation of non-concurrence in resolution 354 be adopted.

  • Recorded Vote #42.  MOTION DEFEATED.

M/S Bob Campbell/Denis Lalancette

That recommendation of concurrence in resolution 354 be adopted.

  • Recorded Vote #43.  MOTION CARRIED.

M/S Bob Campbell/Denis Lalancette

That the recommendations of non-concurrence in the remaining resolutions be adopted as a block.

  • Recorded Vote #44.  MOTION CARRIED.

By-Laws Committee:

Dealing with Regulations only are the following resolutions:

Non-Concurrence:
441, 442, 443(b), 445, 450, 451, 452(a), 452(b), 453, 454, 457(a), 458(a), 461, 467, 468.

That recommendation of non-concurrence in resolution 441 be adopted.

  • Recorded Vote #45.  MOTION CARRIED.

That recommendation of non-concurrence in resolution 442 be adopted.

  • Recorded Vote #46.  MOTION CARRIED.

That recommendation of non-concurrence in resolution 443(b) be adopted.

  • Recorded Vote 47#.  MOTION CARRIED.

That recommendation of non-concurrence in resolution 445 be adopted.

  • Recorded Vote #48.  MOTION CARRIED.

That recommendation of non-concurrence in resolution 450 be adopted.

  • Recorded Vote #49.  MOTION CARRIED.

That recommendation of non-concurrence in resolution 451 be adopted.

  • Recorded Vote #50.  MOTION CARRIED.

That recommendation of non-concurrence in resolution 452(a) be adopted.

  • Recorded Vote #51.  MOTION CARRIED.

That recommendation of non-concurrence in resolution 452(b) be adopted.

  • Recorded Vote #52.  MOTION CARRIED.

M/S Bob Campbell/Shawn Bergeron

That recommendation of non-concurrence in the remaining resolutions be adopted as a block.

MOTION CARRIED.

  • Recorded Vote #53.  MOTION CARRIED.

16. APPOINTMENTS TO UTE STANDING COMMITTEES

M/S Bob Campbell/Denis Lalancette

Be it resolved that the following Committee appointments be ratified:

Collective Bargaining

Chair: Denis Lalancette 
Jean-Pierre Fraser

Communications

Chair:Bob Campbell
Sabri Khayat

By-Laws

Chair: Chris Aylward
Sabri Khayat  

Finance

Chair: Bob Campbell
Doug Gaetz
Cosimo Crupi

Equal Opportunity

Chair: Shawn Bergeron
Robin Johnson

Political Action

Chair: Nick Stein
Cosimo Crupi

Workforce Adjustment

Chair: Nick Stein
Pamela Abbott

Health & Safety

Chair: Chris Aylward
Doug Gaetz

Employee Assistance Programme 

Chair: Doug Gaetz
Terry Dupuis  

Honours & Awards

Chair: Terry Dupuis
Robin Johnson
Denis Lalancette

Technological Change

Chair: Pamela Abbott
Denis Lalancette

Harassment

Chair: Cosimo Crupi
Jean-Pierre Fraser

Staffing

Chair:   Sabri Khayat
Shawn Bergeron

  • Recorded Vote #54.  MOTION CARRIED.

17. APPOINTMENT OF AUDITORS

M/S Bob Campbell/Denis Lalancette

Be it resolved that we appoint Andrew Foreman from the firm Raymond Chabot Grant Thornton as auditor for fiscal year 2008.

  • Recorded Vote #55.  MOTION CARRIED.

18. SILVER STICK HOCKEY TOURNAMENT

M/  J. van Sydenborgh/

That this motion be withdrawn.

Brother Aylward served notice to amend the agenda.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Bannon in the chair.

M/S Chris Aylward/Pamela Abbott

That Regulation no.3 be added on the agenda as item 22 under New Business.

  • MOTION CARRIED.

19. INTERNATIONAL CHILDREN’S AWARENESS (I.C.A)

M/S Denis Lalancette/Terry Dupuis

Whereas the UTE has joined with this charity as their sponsor; and

Whereas fund-raising campaigns to assist this organization have had moderate success.

Be it resolved that the UTE pays (an amount defined by the Finance Committee) per UTE item sold; and

Be it resolved that the Finance Committee determine the best way to apply this amount to each item, i.e. should we add this amount to the base price or should it simply be included in the base price, depending on the impact on finances, which the Finance Committee will be able to identify.

M/S   Bob Campbell/Pamela Abbott

That this motion be postponed until Item 4 - ICA - under Open Discussion is dealt with.

  • MOTION CARRIED.

20. SELECTION OF EXECUTIVE COMMITTEE RVPs

M/S Denis Lalancette/Sabri Khayat

That this motion be withdrawn.

  • MOTION CARRIED.

21. DONATION - RÉBECCA BEAUMONT

M/S Denis Lalancette/Jean-Pierre Fraser

That this motion be withdrawn.

  • MOTION CARRIED.

22. REGULATION NO. 3

M/S Denis Lalancette/Sabri Khayat

That this motion be postponed until the next meeting of the Executive Council in December 2008 to present the proper wording to amend the regulation.

  • MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the remaining items under this section.

19. INTERNATIONAL CHILDREN’S AWARENESS (I.C.A)

M/S Denis Lalancette/Terry Dupuis

Be it resolved that the UTE pays (an amount defined by the Finance Committee) per UTE item sold; and

Be it resolved that the Finance Committee determine the best way to apply this amount to each item, i.e. should we add this amount to the base price or should it simply be included in the base price, depending on the impact on finances, which the Finance Committee will be able to identify.

M/S Chris Aylward/Sabri Khayat

That this motion be referred to the Finance Committee.

  • MOTION CARRIED.

SATURDAY, OCTOBER 4, 2008

AFTERNOON SESSION

The meeting was called to order at 5:00 a.m. with President Bannon in the chair.

M/S Doug Gaetz/Chris Aylward

That a $100 gift for AGMs be added to the agenda as discussion item #30.

  • MOTION CARRIED.

ITEMS SUBMITTED BY THE LOCAL PRESIDENTS

None have been submitted.

(Continuation of item 11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

M/S Nick Stein/Pamela Abbott

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #56.  MOTION CARRIED.

M/S Nick Stein/Cosimo Crupi

That discussion items 6 and 7 be postponed to the December 2008 Executive Council Meeting.

  • MOTION CARRIED.

The meeting adjourned at 5:45 p.m.

_____________________ ______________________
Betty Bannon
National President
Bob Campbell
1st National Vice-President