Minutes of the Executive Council

June 15 - 18, 2009

MONDAY, JUNE 15, 2009
MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Betty Bannon was in the chair. In attendance: Bob Campbell, Denis Lalancette, Pamela Abbott, Terry Dupuis, Shawn Bergeron, John Kosiba, Nick Stein, Doug Gaetz, Robin Johnson, Chris Aylward, Sabri Khayat, Jean-Pierre Fraser, Pierrette Labrie and Shane O’Brien.

Brother Cosimo Crupi was absent with permission.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s  Chris Aylward/Denis Lalancette

That the hours of session be as follows:

Monday 
Tuesday
Wednesday: 
Thursday: 
9:00 a.m. -11:45 a.m.; 1:15 p.m. - 4:00 p.m.; 4:00 - 5:00 p.m. O. discussion
9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
9:00 a.m. - 11:45 a.m.; 1:00 p.m. - 5:00 p.m. NUMC
  • MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s  Robin Johnson/Jean-Pierre Fraser

That the agenda be adopted as printed with the following additions.

New Business

19. Sponsorship - Basketball New-Brunswick (D. Gaetz)

  • Recorded Vote #1.  MOTION CARRIED.

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s  Pamela Abbott/Chris Aylward

That the minutes of the Executive Council Meeting of April 2009 be adopted.

  • Recorded Vote #2.  MOTION CARRIED.

1st Vice-President Campbell assumed the Chair.

5. PRESIDENT’S FOLLOW UP ITEMS

m/s  Betty Bannon/Denis Lalancette  

That the President’s Follow up Items be adopted.

  • Recorded Vote #3.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT

m/s  Betty Bannon/Terry Dupuis

That the report of the President be adopted.

  • Recorded Vote #4.  MOTION CARRIED.

President Bannon resumed the Chair.

Brother Gaetz served notice of motion to amend the agenda.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Bannon in the chair.

That both items 17 and 19 be withdrawn from the section New Business.

That item 17 from section New Business "NSTSO Union Meeting as a Non-UTE Event" be added as item 20 under section Open Discussion.

  • MOTION CARRIED.

7. REPORT OF THE 1st VICE-PRESIDENT

m/s  Bob Campbell/Sabri Khayat

  That the report of the 1st Vice-President be adopted.

  • Recorded Vote #5.  MOTION CARRIED.

8. REPORT OF THE 2nd VICE-PRESIDENT

m/s  Denis Lalancette/Sabri Khayat

That the report of the 2nd Vice-President be adopted.

  • Recorded Vote #6.  MOTION CARRIED.

1st Vice-President Campbell assumed the chair.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s  Doug Gaetz/Terry Dupuis

That the activity report of the RVPs/ARVPs be adopted.

  • Recorded Vote #7.  MOTION CARRIED.

m/s  Doug Gaetz/Chris Aylward

That the supplemental report of the RVPs be adopted.

  • Recorded Vote #8.  MOTION CARRIED.

President Bannon resumed the chair.

m/s  Betty Bannon/Denis Lalancette

That the Executive Committee Report be postponed until President Bannon talks to the Chair of the By-Laws Committee Brother Aylward.

  • MOTION CARRIED.

Brother Dupuis served notice of motion to amend the agenda.

m/s  Terry Dupuis/Pamela Abbott

That "Sign-on Agreement in Call Centres” be added to section Open Discussion.

  • MOTION CARRIED.

1st Vice-President Campbell assumed the chair.

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s  Betty Bannon/Denis Lalancette

That the report of the Executive Committee be adopted.

m/s  Betty Bannon/Denis Lalancette

Recommendation 1:  (to delete Harassment Course, add Local Officers and PSAC Local Officers and to create a separate section dealing with the list of courses).

Amendment to Regulation 7.3 (6) NEW

(6)   (a)  The following are approved UTE Courses:

  • Staffing 
  • Grievance Handling 
  • Local Officers Course
  • OFL Return to Work Course
  • PSAC Duty to Accommodate
  • Developing Membership Activism - Modules 1.3, 1.4, 2.3, 2.4, 2.5, 2.9 and 3.1 of the PSAC Local Officers
  • Recorded Vote #9.  MOTION CARRIED.

Recommendation 2:  to amend Regulation 8 (3) (e):

(3) (e)  provides guidance and counseling to Local Presidents and/or Local Executives when requested or when deemed necessary.  Direction may also be given by the Executive Council or the National President. 

  • Recorded Vote #10.  MOTION CARRIED.

Recommendation 3:

Whereas ICA has no administration costs, is run totally by volunteers and has no expenses paid by ICA for any of their project volunteers; and

Whereas every cent donated goes towards their projects which are completed by the Canadian volunteers and the village participants; and

Whereas the projects are completed using village technology ensuring that the projects can be maintained by the village dwellers;

Be it resolved that UTE reaffirm their commitment to ICA as their “charity of choice”.

  • Recorded Vote #11.  MOTION CARRIED.

Recommendation 4:

Be it resolved that if in a given year UTE does not receive a qualified application for travel with ICA for a student and/or member, the monies that would have been spent be donated to ICA directly.

  • Recorded Vote #12.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed items under this section.

The meeting recessed at 5:00 p.m.


TUESDAY, JUNE 16, 2009
MORNING SESSION

The meeting was called to order at 9:00 a.m. with Brother Campbell in the chair.

(Continuation of item 10) REPORT OF THE EXECUTIVE COMMITTEE

m/s  Betty Bannon/Denis Lalancette

That the report of the Executive Committee be adopted as a whole.

  • Recorded Vote #13.  MOTION CARRIED.

President Bannon resumed the chair.

11 a) REPORT OF THE STAFFING COMMITTEE

m/s  Sabri Khayat/Shawn Bergeron

That the report of the Staffing Committee be adopted.

  • Recorded Vote #14.  MOTION CARRIED.

11 b) REPORT OF THE BY-LAWS COMMITTEE

m/s  Chris Aylward/Sabri Khayat

That the report of the By-Laws Committee be adopted.

m/s  Chris Aylward/Sabri Khayat

Recommendation # 1

That the following Convention Resolutions be added to Appendix A – Resolutions of Record.

Finance Resolution 111 from the 2008 Convention

Internet access while on UTE business

BE IT RESOLVED THAT UTE endeavor to negotiate free in-room internet access in its contracts with hotels.

General Resolution 309 from the 2008 Convention

UTE EVENT - UNION LWOP

BE IT RESOLVED THAT UTE pursue negotiations with the Employer to ensure that members continue to receive their pay cheque without ‘union leave without pay’ deductions and the Employer directly invoices UTE for such ‘union leave without pay’.

  • Recorded Vote #15.  MOTION CARRIED.

Recommendation # 2

That a new appendix be added to the Regulations titled; Appendix B – Convention Finance Committee Recommendations of Record.

  • Recorded Vote #16.  MOTION CARRIED.

Recommendation # 3

That the following Convention Finance Committee Recommendation be added to Appendix –B.

Finance Recommendation # 5 from the 2005 Convention

That UTE discontinue the practice of calculating all retroactive cheques for members for union leave without pay, unless requested by the member.

Finance Recommendation # 7 from the 2008 Convention.

For all conferences, excluding Presidents’ Conference, the organizing committee shall submit, in writing to the National President, a request for funding.  The request shall include:

a) the date
b) location
c) proposed agenda
d) proposed budget
e) names of guests that require the spending of UTE funds.

  • Recorded Vote #17.  MOTION CARRIED.

Recommendation # 4

That the following Executive Council resolution be added to Appendix A –Resolutions of Record:  From September 2006

National Policy on Language

BE IT RESOLVED THAT the Union of Taxation Employees develop and adopt a National Policy that UTE does not endorse creation of this National Third Language Directory and that the employer cease making the request for employees.

  • Recorded Vote #18.  MOTION CARRIED.

Recommendation # 5

That Resolution of Record 2. Finance Committee Recommendations at Convention be deleted.

  • Recorded Vote #19.  MOTION DEFEATED.

That the report of the By-Laws Committee be adopted as a whole.

  • Recorded Vote #20.  MOTION CARRIED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Bannon in the chair.

A presentation was made by Derek Leebosh from Environics Research Group to show the results of the UTE Membership Survey 2009.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s  Pamela Abbott/Denis Lalancette

That the report of the Technological Change Committee be adopted.

m/s  Pamela Abbott/Denis Lalancette

Recommendation #1

Be it Resolved that said Terms of Reference be modified as follows:

  1. That the French title ‘Termes de reference’ be modified to ‘Mandat’; and
  2. That Paragraph one (1) ‘Head Office of Revenue Canada, Taxation’ be modified to ‘Headquarters of the Canada Revenue Agency’; and
  3. That Paragraph two (2) ‘Department of National Revenue, Taxation’ be modified to ‘Canada Revenue Agency’; and
  4. That the last sentence of the French version ‘Adoptée au mois de décembre 1986’ be modified to ‘Adopté au mois de décembre 1986’
  • Recorded Vote #21.  MOTION CARRIED.

That the report of the Tech Change Committee be adopted as a whole

  • Recorded Vote #22.  MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s  Doug Gaetz/Terry Dupuis

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #23.  MOTION CARRIED.

11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s  Chris Aylward/Doug Gaetz

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #24.  MOTION CARRIED.

11 f)  REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s  Shawn Bergeron/Robin Johnson

That the report of the EO Committee be adopted.

  • Recorded Vote #25.  MOTION CARRIED.

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s  Terry Dupuis/Denis Lalancette

That the report of the Honours and Awards Committee be adopted.

  • Recorded Vote #26. MOTION CARRIED.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s  Nick Stein/Pamela Abbott

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #27. MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE

m/s  Jean-Pierre Fraser/Doug Gaetz

That the report of the Harassment Committee be adopted.

  • Recorded Vote #28. MOTION CARRIED.

11 j) REPORT OF THE FINANCE COMMITTEE

m/s  Bob Campbell/Doug Gaetz

That the report of the Finance Committee be adopted.

  • Recorded Vote #29.  MOTION CARRIED.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s  Bob Campbell/Pamela Abbott

That the report of the Communications Committee be postponed to permit a verification on the proposed recommendations.

  • MOTION TO POSTPONE CARRIED.

11 l)  REPORT OF THE BARGAINING COMMITTEE

m/s  Denis Lalancette/Pamela Abbott

That the report of the Bargaining Committee be adopted.

  • Recorded Vote #30.  MOTION CARRIED.

11m) REPORT OF THE POLITICAL ACTION (PAC) COMMITTEE

m/s  Nick Stein/John Kosiba

That the report of the Political Action Committee be adopted.

m/s  Nick Stein/John Kosiba

The following are recommendations to be adopted:

Recommendation #1

That the UTE will “NOT” endorse a political party or individual candidates in a federal election.

  • Recorded Vote #31.  MOTION CARRIED.

Recommendation #2

That the UTE PAC will develop a communiqué outlining issues of importance to the members in regards to the next federal election.

  • Recorded Vote #32.  MOTION CARRIED.

Recommendation #3

That the UTE will develop a workplace action  plan for all Locals in regards  to Bill C-10. It is intended that this plan will take place on Nov. 2/09 after receiving input from Executive Council and the Locals.

  • Recorded Vote #33.  MOTION CARRIED.

That the report be adopted as a whole.

  • Recorded Vote #34.  MOTION CARRIED.

The meeting recessed at 5:00 p.m.


WEDNESDAY, JUNE 17, 2009
MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Bannon in the chair.

(continuation of item 11 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s  Bob Campbell/Pamela Abbott

That the report of the Communications Committee be adopted.

m/s  Bob Campbell/Sabri Khayat

Recommendation #1

The Committee recommends that the Union of Taxation Employees not pursue creating a blog or chat forum on the UTE web site at this time or in the foreseeable future.

m/  Shawn Bergeron/

That recommendation #1 be amended by taking out the words ‘or in the foreseeable future’.

The amendment was lost for lack of a seconder.

  • Recorded Vote #35.  MOTION CARRIED.

The Committee reviewed various sites and makes the following recommendation.

Recommendation #2

The Committee recommends that the UTE National President issue a Bulletin to all Members, Locals, Executive Council and Staff informing them of a standard procedure for naming sites.  All sites should be named with the Local, City or Region before the name Union of Taxation Employees. This is to differentiate all sites from the official National site. 

  • Recorded Vote #36.  MOTION CARRIED.

That the report of the Communications Committee be adopted as a whole.

  • Recorded Vote #37.  MOTION CARRIED.

11 n)   REPORT OF THE AD-HOC CALL CENTRE COMMITTEE

m/s  Bob Campbell/Nick Stein

That the report of the Ad-Hoc Call Centre Committee be adopted.

  • Recorded Vote #38.  MOTION CARRIED.

12.   ADOPTION OF FINANCIAL STATEMENTS

m/s  Bob Campbell/Doug Gaetz

That the financial statements of April 30th, 2009 be adopted.

  • Recorded Vote #39.  MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

No Expense Claims at this time.

14. COLLECTIVE BARGAINING

A short discussion took place.

NEW BUSINESS

15. SPONSORSHIP - THUNDER BAY MINOR MIDGET KINGS AAA HOCKEY

With the consent of the Council Members the motion was withdrawn as there were no funds left in the budget.

16. AMENDMENT TO REGULATION 13.7

m/s  Doug Gaetz/John Kosiba

Be it resolved that Regulation 13.7 (1) be amended to read as follows:

13.7 DAY OFF
(1) Members of the Executive Council shall be entitled to reimbursement of one additional day for loss of wages, if loss incurred, to a maximum of six (6) days per year when they have conducted six (6) or more consecutive days on UTE authorized union business.

m/s  Terry Dupuis/Nick Stein

That this motion be referred to the Chair of the By-Laws Committee to be discussed with the National President.

  • MOTION CARRIED.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Bannon in the chair.

17. NSTSO UNION MEETING - NON UTE EVENT

With the consent of the Council Members the motion was withdrawn.

An in camera session on the Investigation Report was held.

18. INVESTIGATION COMMITTEE

m/s  Bob Campbell/Denis Lalancette

Be it resolved that the Investigation Committee Report be received.

The Council moved back into its regular session for the vote.

  • Recorded Vote #40.  MOTION CARRIED.

The session went back "in camera".’

m/s  Bob Campbell/Denis Lalancette

Be it resolved that the following recommendation be adopted:

Recommendation #1

The Review Committee recommends to the UTE Executive Council that Greg Sabat be Censured and that he issue a written letter of apology to Hicham Youssfi, (cc to Betty Bannon)  for violations of UTE By-Law 11, Section 03 (7), (13), and (15). 

  • Recorded Vote #41.  MOTION CARRIED.

The Council moved back into its regular session.

OPEN DISCUSSION

The Council members discussed items under this section.

The meeting recessed at 5:00 p.m.


THURSDAY, JUNE 18, 2009
MORNING SESSION

The meeting was called back to order at 9:00 with President Bannon in the chair.

The members of the Executive Council discussed the NUMC items in preparation of the afternoon meeting with CRA representatives.

OPEN DISCUSSION

The Council members discussed items under this section.  The following remaining items were postponed to the next Council Meeting in September.

10. PSAC Regional Conventions (C. Aylward) (1st item to be discussed)
03. Bilingual Positions and Bilingualism Level Requirement (S. Khayat)
12. RVP Expense reporting Conv. Res. 427 (C. Crupi) (See documentation)
13. PSAC National Convention (D. Gaetz)
14. UTE Clothing (N. Stein)
15. Grievance Levels (N. Stein)
16. Language of Service (S. Khayat) (See documentation in binder)
19. Grievance Philosophy (D. Gaetz)
20. NSTSO Union Meeting – Non UTE Event (D. Gaetz)
21. Sign-on Agreement in Call Centres (T. Dupuis)

The meeting adjourned at 2:30 p.m.

______________________
Betty Bannon
National President
______________________
Bob Campbell
1st National Vice-President