Minutes of the Executive Council

September 15 – 16 & 20, 2009

TUESDAY, SEPTEMBER 15, 2009
MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Betty Bannon was in the chair. In attendance: Bob Campbell, Denis Lalancette, Pamela Abbott, Terry Dupuis, Shawn Bergeron, Cosimo Crupi, Nick Stein, Doug Gaetz, Robin Johnson, Chris Aylward, Sabri Khayat, Jean-Pierre Fraser, Pierrette Labrie and Shane O’Brien.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s  Robin Johnson/Chris Aylward

That the hours of session be as follows:

Tuesday 9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m.; 4:00 - 5:00 p.m. Open discussion
Wednesday 9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Sunday: 9:00 a.m. - 11:45 a.m. or closure of business

  • MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s  Terry Dupuis/Denis Lalancette

That the agenda be adopted as printed with the following additions.

New Business

17. Expense Reimbursement (D. Lalancette)

  • MOTION CARRIED.

Open discussion

30. National Appeals Center (P. Abbott)
31. Internal Affairs Investigations (IAD) (C. Crupi)

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s  Chris Aylward/Sabri Khayat

That the minutes of the Executive Council Meeting of June 2009 be adopted.

  • Recorded Vote #1.  MOTION CARRIED.

1st Vice-President Campbell assumed the Chair.

5. PRESIDENT’S FOLLOW UP ITEMS

m/s  Betty Bannon/Denis Lalancette  

That the President’s Follow up Items be adopted.

  • Recorded Vote #2.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT

m/s  Betty Bannon/Denis Lalancette

That the report of the President be adopted.

  • Recorded Vote #3.  MOTION CARRIED.

President Bannon resumed the Chair.

7. REPORT OF THE 1st VICE-PRESIDENT

m/s  Bob Campbell/Denis Lalancette

That the report of the 1st Vice-President be adopted.

  • Recorded Vote #4.  MOTION CARRIED.

8. REPORT OF THE 2nd VICE-PRESIDENT

m/s  Denis Lalancette/Bob Campbell

That the report of the 2nd Vice-President be adopted.

  • Recorded Vote #5.  MOTION CARRIED.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s  Chris Aylward/Sabri Khayat

That the activity reports of the RVPs/ARVPs be adopted.

  • Recorded Vote #6.  MOTION CARRIED.

1st Vice-President Campbell assumed the chair.

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s  Betty Bannon/Denis Lalancette

That the report of the Executive Committee be adopted.

  • Recorded Vote #7.  MOTION CARRIED.

President Bannon resumed the chair.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15.

Brother John Kosiba, Alternate RVP replaced Brother Crupi who was ill.

11 a) REPORT OF THE STAFFING COMMITTEE

m/s  Sabri Khayat/Shawn Bergeron

That the report of the Staffing Committee be adopted.

  • Recorded Vote #8.  MOTION CARRIED.

11 b) REPORT OF THE BY-LAWS COMMITTEE

m/s  Chris Aylward/Terry Dupuis

That the report of the By-Laws Committee be adopted.

m/s  Chris Aylward/Terry Dupuis

Recommendation 1

As a result of a resolution passed at the April 2008 Executive Council which reads:

Bargaining demands from the Standing Bargaining Committee:

Be it resolved that the Standing Bargaining Committee be able to submit bargaining demands for the program of the demands subject to the approval from the UTE Executive Council.

That Regulation 10.2.2 be amended to read:

10.2.2 Duties and Responsibilities

(1) The Committee:

(a) solicits, receives and organizes demands from Locals for the  National Bargaining Committee;

(b) prepares the UTE program of demands and forwards them to  the National Bargaining Committee.

NEW (c) submits bargaining demands for the program of demands subject to the approval from the Executive Council.

  • Recorded Vote #9.  MOTION CARRIED.

Recommendation 2

As a result of Resolution 203 that was passed at the 2008 convention which reads:

Be it resolved that UTE’S National Bargaining Committee shall report back to the applicable local on all demands submitted by that local that have not been taken forward to the negotiating table; and

Be it further resolved that the local shall be provided with a brief rationale as to why such a demand or demands were not included in the final negotiation package; and

Be it further resolved that the Bargaining Committee shall report back no later than the date on which the union bargaining demands are shared with the locals.

That Regulation 10.3.2 be amended to read:

10.3.2 Duties and Responsibilities

(1) The Committee:

(a) receives the demands from the Standing Bargaining Committee, selects, modifies, writes or drafts a composite demand which represents the official position of UTE;

(b) establishes the priorities of the bargaining demands and submits them within established deadlines to the bargaining section of the PSAC;

NEW (c) prior to sharing the final program of demands with all locals, provides locals that submitted demand(s) a brief rationale for any demand(s) from that local that  are not included in the final program of demands.

  • Recorded Vote #10.  MOTION CARRIED.

That the report of the By-Laws Committee be adopted as a whole.

  • Recorded Vote #11.  MOTION CARRIED.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s  Pamela Abbott/Denis Lalancette

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #12.  MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s  Doug Gaetz/Terry Dupuis

That the report of the Employee Assistance Program Committee be adopted.

  • Recorded Vote #13.  MOTION CARRIED.

11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s  Chris Aylward/Doug Gaetz

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #14.  MOTION CARRIED.

11 f)  REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s  Shawn Bergeron/Robin Johnson

That the report of the EO Committee be adopted.

  • Recorded Vote #15.  MOTION CARRIED.

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s  Terry Dupuis/Denis Lalancette

That the report of the Honours and Awards Committee be adopted.

m/s  Terry Dupuis/Denis Lalancette

Recommendation #1 – That Cheryl Grieve of the Greater Toronto Region receive the Union of Taxation Community Service Award.

  • Recorded Vote #16. MOTION CARRIED.

Recommendation #2 – Regulation change in 24.8 Scholarships – under requirements, 1st bullet – A minimum of 500 words to a maximum of 700 words, everything else stays the same. If accepted this will also require a change to the Honours and Awards Application instructions.

  • Recorded Vote #17. MOTION CARRIED.

That the report be adopted as a whole.

  • Recorded Vote #18. MOTION CARRIED.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s  Nick Stein/Pamela Abbott

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #19. MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE

m/s  Jean-Pierre Fraser/Doug Gaetz

That the report of the Harassment Committee be adopted.

  • Recorded Vote #20. MOTION CARRIED.

11 j) REPORT OF THE FINANCE COMMITTEE

m/s  Bob Campbell/Jean-Pierre Fraser

That the report of the Finance Committee be postponed until the next day in order to provide a complete report following the meeting of September 14th.

  • MOTION CARRIED.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s  Bob Campbell/Pamela Abbott

That the report of the Communications Committee be adopted.

  • Recorded Vote #21.  MOTION CARRIED.

11 l)  REPORT OF THE BARGAINING COMMITTEE

m/s  Denis Lalancette/Terry Dupuis

That the report of the Bargaining Committee be adopted.

  • Recorded Vote #22.  MOTION CARRIED.

11m) REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s  Nick Stein/John Kosiba

That the report of the Political Action Committee be adopted.

  • Recorded Vote #23.  MOTION CARRIED.

The Political Action Committee will report and make recommendations on Sunday on the suggestions/ideas received from the Locals and those that will be submitted during the week by the Local Presidents on actions that could be taken on November 2nd to express UTE disagreement with the 1% wage decrease and the one-year extension at 1.5%.

11 n)   REPORT OF THE AD-HOC CALL CENTRE COMMITTEE

m/s  Bob Campbell/Nick Stein

That the report of the Ad-Hoc Call Centre Committee be adopted.

  • Recorded Vote #24.  MOTION CARRIED.

12.   ADOPTION OF FINANCIAL STATEMENTS

m/s  Bob Campbell/Doug Gaetz

That the financial statements of July 31, 2009 be adopted.

  • Recorded Vote #25.  MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

No Expense Claim at this time.

14. COLLECTIVE BARGAINING

A short discussion took place.

OPEN DISCUSSION

The Council members discussed some of the items under this section.

The meeting recessed at 5:00 p.m.


WEDNESDAY, SEPTEMBER 16, 2009

MORNING SESSION

The meeting was called to order at 9:00 a.m. with Sister Bannon in the chair.

11 j) REPORT OF THE FINANCE COMMITTEE

m/s  Bob Campbell/Doug Gaetz

That the report of the Finance Committee be adopted.

m/s  Bob Campbell/Doug Gaetz

Recommendation #1

Whereas the Union of Taxation Employees By-Law 5, MEMBERSHIP DUES, Section 1 states: The monthly per capita dues for membership in UTE shall be set by the Convention.  The Executive Council may lower the monthly union dues payable to UTE when exceptional circumstances occur; and

Whereas during the debate at the last convention a commitment was made that the finance committee would monitor the proposed dues increase; and

Whereas the UTE National Finance committee has met and reviewed the budget against the up to date financial statements.

Be it resolved that the upcoming dues increase that is to come into effect on January 1st 2010 not be implemented.

  • Recorded Vote #26.  MOTION CARRIED.

Recommendation #2

Be it resolved that the following be added as a UTE Regulation:

DONATIONS/SPONSORSHIP GUIDELINES 

(1) Under the line item Donations/Sponsorships:

(i) Donations are defined, as monies given which must be helpful to a Community, Organization, Union or Individual;

(ii)  Sponsorships are defined as monies given to activities; teams or individuals where there are promotional aspects for the Union of Taxation Employees.

(2)   Requests for funds will be submitted by the member to their local, who will then transmit them to their RVP.  The RVP will forward the request to the National President with a recommendation.

(3)   The National President between Council meetings may approve Donations/Sponsorships up to $500.00 with the agreement of the First Vice President.

(i) All Donations/Sponsorship funds will be approved and expended in the Calendar year.

(4)   The Maximum sponsorship per request shall be $500.00 per year except under exceptional circumstances this may be increased by a two-thirds vote of council.

(5)   Every January a complete list of Donations/Sponsorships will be sent to all locals. (Whom, city and the amount).

(6)   All Donations/Sponsorships cheques will be made out to the Organization, Team, and Individual etc. for whom the amount was approved.

m/s  Shawn Bergeron/

That the amount be increased to $1000.00 in paragraph 4.

The motion was lost for lack of a seconder.

  • Recorded Vote #27.  MOTION CARRIED.

That the report of the Finance Committee be adopted as a whole.

  • Recorded Vote #28.  MOTION CARRIED.

NEW BUSINESS

15. NON PSAC MEMBERS OCCUPYING PSAC SP CLASSIFIED POSITION

m/s  Nick Stein/Pamela Abbott

Whereas non PSAC members have been working on PSAC classified SP jobs without dues being paid to PSAC; and

Whereas this issue has been raised at every level including National; and

Whereas CRA has not provided UTE with an answer to this issue.

Be It Resolved that UTE request that PSAC take the necessary steps to collect the dues from any non PSAC member occupying a PSAC SP classified position for a period greater than six months.

  • Recorded Vote #29.  MOTION CARRIED.

16. NEW LOCAL – PACIFIC REGION

m/s  Pamela Abbott/Nick Stein

Whereas CRA announced in July 2009 that the Vancouver Call Centre responsibility would be relocated from Vancouver TSO to Burnaby TSO; and

Whereas the members felt that this was a natural time for them to form their own local due to the fact that they are in a self contained separate building; and

Whereas the members have met the requirements for forming their own local per UTE’s Regulations.

Be it resolved that the members of the Burnaby TSO Call Centre form their own local the "Burnaby Fraser Call Centre Local" as per UTE Regulation 2.

  • Recorded Vote #30.  MOTION CARRIED.

17. REIMBURSEMENT OF EXPENSES

The motion was withdrawn by the mover.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5:00 p.m.


SUNDAY, SEPTEMBER 20, 2009

MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Bannon in the chair.

Brother Jocelyn Bouchard, Alternate RVP replaced Brother J.P. Fraser who was absent with permission of Council.

Addendum to the REPORT OF THE POLITICAL ACTION COMMITTEE

The Political Action Committee met on September 18 and 19 to review following resolution passed at the Presidents’ Conference and to make a proposal to Executive Council in regards to the planned actions for November 2, 2009.

Be it resolved that all activities that will be set up by the CRA, to underscore the 10th anniversary of the creation of the CRA be boycotted by the UTE locals across Canada in order to express our disagreement with this 1% wage decrease and the one-year extension at 1.5%; and

Be it further resolved that the National UTE not cooperate with CRA managers for promoting all activities that could take place before or after November 1, 2009 for underscoring this 10th anniversary; and

Be it finally resolved that all officers of the UTE Locals across Canada instruct all their members to boycott all activities for the 10th anniversary of the CRA.

m/s  Nick Stein/Cosimo Crupi

Recommendation #1

The PAC recommends that the resolution passed be endorsed by Executive Council with two changes. In the 1st Be It Resolved, add in the first sentence “… that will be set up by the CRA on November 2/09, …”. In the 3rd Be It Resolved, in the last sentence change the word “instruct” to “suggest”.

  • Recorded Vote #31.  MOTION CARRIED.

The Committee reviewed the suggestions/ideas submitted by Locals and those submitted from the Presidents Conference and we are recommending the following plan:

m/s  Nick Stein/Cosimo Crupi

Recommendation #2

Group Grievance – the wording to this will be developed by the UTE National Office (if the National Office feels regular grievances are better suited for this, the PAC is agreeable). The members will be asked to sign the grievance during the week of November 2-6/09. The Locals will collect the grievance & forward them to the UTE National Office.

Buttons – these will have the phrase, “Respect the Law and Our Collective Agreement”. The buttons will be ordered by UTE & distributed to the Locals by October 26/09; there will be both English & French buttons made.

Wear Black – all members will be asked to wear black clothing on November 2.

Returning of Current Agreement – at a plant-gate on Nov 2nd, pre-addressed envelopes will be given to the members with a blank spot for their MP’s name & the mailing address for the MP at the House of Commons. Also inside this envelope will be a communiqué explaining to the members the background of Bill C-10 and the main issue of the government opening & not respecting a signed collective agreement.

All of the above four suggestions will be sent to the Locals with specific instructions on how these actions would be rolled out. Locals will be encouraged to develop their own actions but these actions must be sent to the National Office through their respective RVP.

m/s  Chris Aylward/Terry Dupuis

That the recommendation be divided to deal with the group grievance separately from the three (3) other suggestions.

MOTION TO DIVIDE DEFEATED.

  • Recorded Vote #32.  MAIN MOTION CARRIED.

Recommendation # 3

At the regional level, we are asking that all RVPs ask their respective Regional A/Cs what happened to the millions of dollars saved from the wage rollback. This could be done at a Regional UMC or by other contact or meeting.

  • Recorded Vote #33.  MOTION CARRIED.

Recommendation #4

At the national level, we are asking that a pop-up or video with the National President be prepared for our web and be ready for Nov 2/09.

  • Recorded Vote #34.  MOTION CARRIED.

That the addendum be adopted as a whole.

  • Recorded Vote #35.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the remaining items under this section.

The meeting adjourned at 11:45 a.m.

______________________
Betty Bannon
National President
______________________
Bob Campbell
1st National Vice-Presiden