Minutes of the Executive Council

December 7 - 10, 2009

MONDAY, DECEMBER 7, 2009
MORNING SESSION

1. CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Betty Bannon was in the chair. In attendance: Bob Campbell, Denis Lalancette, Pamela Abbott, Terry Dupuis, Gary Esslinger, Cosimo Crupi, Nick Stein, Doug Gaetz, Robin Johnson, Chris Aylward, Sabri Khayat, Jocelyn Bouchard, Pierrette Labrie and Shane O’Brien.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s  Doug Gaetz/Chris Aylward

That the hours of session be as follows:

Monday: 9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m.   4:00 p.m. - 5:00 p.m. Open Discussion
Tuesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 p.m.
Wednesday:  9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00 or end of business
Thursday 9:00 a.m. - 11:45 a.m.; 1:30 p.m. - 5:00 NUMC

  • MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s  Gary Esslinger/Doug Gaetz

That the agenda be adopted as printed with the following additions.

New Business

18. CRA Staffing Policies - Auditor General (N. Stein)

  • MOTION CARRIED.

Open discussion

14. McNeil Decision (S. Khayat)
15. Agency Cell Phone (P. Abbott)
16. UTE LOAT Course (D. Gaetz)
17. PSTAR and PIPSC (P. Abbott)

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETING

m/s  Doug Gaetz/Pamela Abbott

That the minutes of the Executive Council Meeting of September 2009 be adopted.

  • Recorded Vote #1.  MOTION CARRIED.

m/s  Nick Stein/Gary Esslinger

That the recorded vote on overspending for 2009 – EO Regional Conferences be adopted.

  • Recorded Vote #2.  MOTION CARRIED.

1st Vice-President Campbell assumed the Chair.

5. PRESIDENT’S FOLLOW UP ITEMS

m/s  Betty Bannon/Denis Lalancette  

That the President’s Follow up Items be adopted.

  • Recorded Vote #3.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT

m/s  Betty Bannon/Denis Lalancette

That the report of the President be adopted.

  • Recorded Vote #4.  MOTION CARRIED.

President Bannon resumed the Chair.

7. REPORT OF THE 1st VICE-PRESIDENT

m/s  Bob Campbell/Denis Lalancette

That the report of the 1st Vice-President be adopted.

  • Recorded Vote #5.  MOTION CARRIED.

8. REPORT OF THE 2nd VICE-PRESIDENT

m/s  Denis Lalancette/Bob Campbell

That the report of the 2nd Vice-President be adopted.

  • Recorded Vote #6.  MOTION CARRIED.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s  Chris Aylward/Robin Johnson

That the activity reports of the RVPs/ARVPs be adopted.

  • Recorded Vote #7.  MOTION CARRIED.

1st Vice-President Campbell assumed the chair.

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s  Betty Bannon/Denis Lalancette

That the report of the Executive Committee be adopted.

  • Recorded Vote #8.  MOTION CARRIED.

President Bannon resumed the chair.

Brother Aylward served notice to amend the agenda.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Bannon in the chair.

m/s  Chris Aylward/Gary Esslinger

That Open discussion be amended to add item 18 -Technological Change Campaign.

  • MOTION CARRIED.

11 a) REPORT OF THE STAFFING COMMITTEE

m/s  Sabri Khayat/Gary Esslinger

That the report of the Staffing Committee be adopted.

  • Recorded Vote #9.  MOTION CARRIED.

11 b) REPORT OF THE BY-LAWS COMMITTEE

m/s  Chris Aylward/Sabri Khayat

That the report of the By-Laws Committee be adopted.

  • Recorded Vote #10.  MOTION CARRIED.

11 c) REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s  Pamela Abbott/Denis Lalancette

That the report of the Technological Change Committee be adopted.

  • Recorded Vote #11.  MOTION CARRIED.

11 d) REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s  Doug Gaetz/Terry Dupuis

That the report of the Employee Assistance Program Committee be adopted.

Recommendation #1:

The Committee has one (1) recommendation:

The Committee recommends that for the November 2010, National EAP Conference, the airfare be set at Tango Plus.

  • Recorded Vote #12.  MOTION CARRIED.

That the report of the EAP Committee be adopted as a whole.

  • Recorded Vote #13.  MOTION CARRIED.

11 e) REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s  Chris Aylward/Doug Gaetz

That the report of the Health & Safety Committee be adopted.

  • Recorded Vote #14.  MOTION CARRIED.

11 f)  REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s  Robin Johnson/Pamela Abbott

That the report of the EO Committee be adopted.

m/s  Robin Johnson/Pamela Abbott

Recommendation 1:

Be it Resolved that UTE will reference the members of the "Gay and Lesbian" Community in all matters as the "Gay, Lesbian, Bi-sexual and Transgendered" (GLBT).

  • Recorded Vote #15.  MOTION CARRIED.

That the report of the EO Committee be adopted as a whole.

  • Recorded Vote #16.  MOTION CARRIED.

11 g) REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s  Terry Dupuis/Robin Johnson

That the report of the Honours and Awards Committee be adopted.

m/s  Terry Dupuis/Robin Johnson

Recommendation #1

Be it resolved that Barb Stewart receive the Godfroy Côté Award as per attached.

  • Recorded Vote #17. MOTION CARRIED.

That the report be adopted as a whole.

  • Recorded Vote #18. MOTION CARRIED.

11 h) REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s  Nick Stein/Pamela Abbott

That the report of the Workforce Adjustment Committee be adopted.

  • Recorded Vote #19. MOTION CARRIED.

11 i) REPORT OF THE HARASSMENT COMMITTEE

m/s  Cosimo Crupi/Doug Gaetz

That the report of the Harassment Committee be adopted.

The issue of filing harassment grievances and/or complaints has been referred to the Committee by the National President.

  • Recorded Vote #20. MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed some of the items under this section.

Sister Abbott served notice to amend the agenda.

The meeting recessed at 5:00 p.m.


TUESDAY, DECEMBER 8, 2009
MORNING SESSION

The meeting was called to order at 9:00 a.m. with Sister Bannon in the chair.

m/s  Pamela Abbott/Chris Abbott

That Open Discussion be amended to add item 19 – Youth within our Union.

  • MOTION CARRIED.

11 j) REPORT OF THE FINANCE COMMITTEE

m/s  Bob Campbell/Terry Dupuis

That the report of the Finance Committee be adopted.

  • Recorded Vote #21. MOTION CARRIED.

11 k) REPORT OF THE COMMUNICATIONS COMMITTEE

m/s  Bob Campbell/Pamela Abbott

That the report of the Communications Committee be adopted.

  • Recorded Vote #22.  MOTION CARRIED.

11 l)  REPORT OF THE BARGAINING COMMITTEE

m/s  Denis Lalancette/Terry Dupuis

That the report of the Bargaining Committee be adopted.

  • Recorded Vote #23.  MOTION CARRIED.

11m) REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s  Nick Stein/Cosimo Crupi

That the report of the Political Action Committee be adopted.

The Chair of the Committee thanked the membership for their great work on the campaign.

  • Recorded Vote #24.  MOTION CARRIED.

Brother Gaetz served notice to amend the agenda.

11 n)   REPORT OF THE AD-HOC CALL CENTRE COMMITTEE

m/s  Bob Campbell/Nick Stein

That the report of the Ad-Hoc Call Centre Committee be adopted.

  • Recorded Vote #25.  MOTION CARRIED.

12.   ADOPTION OF FINANCIAL STATEMENTS

m/s  Bob Campbell/Cosimo Crupi

That the financial statements of October 31, 2009 be adopted.

  • Recorded Vote #26.  MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

m/s  Bob Campbell/Cosimo Crupi

That the Expense Claim over 90 days be accepted.

  • Recorded Vote 28.  MOTION CARRIED.

m/s  Doug Gaetz/Cosimo Crupi

That New Business be amended to add item 19 – Donation to strike museum workers and that the item be dealt with immediately.

  • MOTION CARRIED.

19. DONATION TO STRIKE MUSEUM WORKERS

m/s  Doug Gaetz/Bob Campbell

Be it Resolved that UTE provide a $25.00 food voucher for each striking worker at the two museums and that the money be taken out of surplus.

  • Recorded Vote #27.  MOTION CARRIED UNANIMOUSLY.

Recess for lunch


AFTERNOON SESSION

The meeting was called back to order at 1:15 with President Bannon in the chair.

14. COLLECTIVE BARGAINING

A discussion took place on whether or not Council wishes to change its position with respect to UTE Bulletin 21/03 on Incremental Pay Rates and PSAC Bulletin 02/07 on Payout of unused sick leave won’t address underlying issue.

15. AMENDMENT TO REGULATION 13.4 (2)

m/s  Chris Aylward/Terry Dupuis

Be it Resolved that Regulation 13.4 (2) be amended as follows:

(2) If members have been authorized by the President or designate to travel by means other than by air then reasonable loss of wages required to have the member arrive at the destination at a reasonable hour will be reimbursed.  This time will vary from none to one-half (1/2) day, with one-half (1/2) day being the exception to the rule.

  • Recorded Vote #29.  MOTION CARRIED.

16. APPOINTMENT OF AUDITORS

m/s  Bob Campbell/Cosimo Crupi

Be it resolved that we appoint Andrew Foreman from the firm Raymond Chabot Grant Thornton as auditors for fiscal year 2009.

  • Recorded Vote #30.  MOTION CARRIED.

17. REGIONAL CONFERENCES’ BUDGET 2010

m/s  Bob Campbell/Cosimo Crupi

Whereas the Executive Council passed a recommendation to change the allocation of the Regions’ budgets using the following formula:

Percentage based on 50% of the budget allocated 1% per local, 10% of the budget allocated based on the percentage of total members and the final 40% of the budget for travel allocated by a combination of a 2% baseline and other factors. If the number of locals increases then the percentage of the members will be reduced so that every local will always have 1% of the budget.

Be it resolved that the following be the Regional Budget allocations for the year 2010.
NOTE (Pacific increased by one new local.)

(Total budget amount $360,000.00).

Pacific

12.59%

$45,337.06

Rocky Mountain

08.99%

$32,381.82

Prairie

08.33%

$29,990.22

Greater Toronto

07.86%

$28,926.00

Southwestern Ontario

09.10%

$32,743.68

Northern & Eastern Ontario

10.39%

$37,414.54

National Capital

07.92%

$28,518.55

Montréal

10.58%

$38,079.42

Québec

09.92%

$35,709.57

Atlantic

14.31%

$51,529.14

Total

100%

$360,000.00

  • Recorded Vote #31.  MOTION CARRIED.

18. CRA STAFFING POLICIES – AUDITOR GENERAL

m/s  Nick Stein/Cosimo Crupi

Whereas, the membership of UTE have been complaining of the CRA Staffing Policies for many years, and

Whereas, the UTE has brought our concerns to the CRA at all levels of the organization without success.

Be It Resolved that the UTE prepare a comprehensive document outlining the concerns of the CRA Staffing Policies and send this to the Auditor General of Canada; and
 
Be It Further Resolved that this document be sent to the Auditor General no later than the March 2010 sitting of the UTE Executive Council.

m/s  Pamela Abbott/Chris Aylward

That the second Be it Resolved be amended to show that March 2010 be replaced by no later than 3 months after the implementation of end-state.

  • MOTION TO AMEND CARRIED.
  • Recorded Vote #32.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5:00 p.m.


WEDNESDAY, DECEMBER 9, 2009
MORNING SESSION

The meeting was called to order at 9:00 a.m. with President Bannon in the chair.

CRA Representatives made a presentation on Preventing and Resolving Harassment Awareness Session - A joint Union Management Initiative.

OPEN DISCUSSION

The Council members discussed the remaining items under this section.

The Executive Council Members went over the NUMC Agenda Items in preparation of the next day meeting.

The meeting adjourned at 4:00 p.m.

______________________
Betty Bannon
National President
______________________
Bob Campbell
1st National Vice-President