Minutes of the Executive Council

TUESDAY, SEPTEMBER 26, 2017
MORNING SESSION

1.  CALL TO ORDER OF THE REGULAR MEETING

The meeting was called to order at 9:00 hours.  President Marc Brière was in the Chair. In attendance: Doug Gaetz, Adam Jackson, Kimberly Koch, Greg Krokosh, Gary Esslinger, Cosimo Crupi, Jamie vanSydenborgh, Brian Oldford, Ken Bye, Linda Koenders, Jérôme Martel, Daniel Camara, Sylvie Bastien, Annette Melanson and Pierrette Labrie.

2. HOURS OF SESSION OF THE REGULAR MEETING

m/s      Jamie vanSydenborgh / Ken Bye

That the hours of session be as follows:

Tuesday:          9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 4:00 p.m.
                        4:00 p.m. - 5:00 p.m. Open Discussion
Wednesday:    9:00 a.m. - 11:45 a.m.; 1:15 p.m. - 5:00
Sunday:           9:00 a.m. - 12:00 p.m

• MOTION CARRIED.

3. ADOPTION OF AGENDA

m/s      Greg Krokosh / Gary Esslinger

That the agenda be adopted as printed with the following additions:

New Business

No addition was made to New Business.

Open discussion

10.       Committees (Doug Gaetz)
11.       Sunlife Training (Jérôme Martel)
12.       Use of the email system (Brian Oldford)
13.       Travel from Winnipeg to Toronto Pearson Airport during strike (Ken Bye)
14.       Sunlife Retro and Adjustment (Jamie vanSydenborgh)
15        UTE Membership Numbers (Gary Esslinger)
16.       Best practice to mobilize the members in 2017 (Jérôme Martel)
17.       Waiting time for processing returns and adjustments (Jamie vanSydenborgh)
18.       CRA Staffing Practices (Gary Esslinger)
19.       PSAC Leadership Training (Jamie vanSydenborgh)
20.       UTE Courses (Gary Esslinger)

• Recorded Vote #1.  MOTION CARRIED.

4. ADOPTION OF MINUTES OF THE PREVIOUS MEETINGS

m/s      Greg Krokosh / Gary Esslinger

That the minutes of the Executive Council Meetings of June 2017 and July 18, 2017  be adopted.

• Recorded Vote #2.  MOTION CARRIED.

m/s      Greg Krokosh / Gary Esslinger

That the minutes of the Executive Council Meeting of July 22, 2017 be adopted.

• Recorded Vote #3.  MOTION CARRIED.

President Brière turned the Chair over to Brother Gaetz, 1st National Vice-President.

5.  PRESIDENT’S FOLLOW UP ITEMS

m/s      Marc Brière / Adam Jackson

That the follow up items be adopted.

• Recorded Vote #4.  MOTION CARRIED.

6. REPORT OF THE PRESIDENT

m/s      Marc Brière / Adam Jackson

That the report of the President be adopted.

• Recorded Vote #5.  MOTION CARRIED.

President Brière resumed the Chair.

7. REPORT OF THE 1^st NATIONAL VICE-PRESIDENT (Marc Brière / Doug Gaetz)

m/s      Doug Gaetz / Adam Jackson

That the report of the 1^st National Vice-President be adopted.

• Recorded Vote #6.  MOTION CARRIED.

8. REPORT OF THE 2^nd NATIONAL VICE-PRESIDENT

m/s      Adam Jackson / Doug Gaetz

That the report of the 2^nd National Vice-President be adopted.

• Recorded Vote #7.  MOTION CARRIED.

9. REPORT OF THE REGIONAL VICE-PRESIDENTS / ALTERNATES

m/s      Ken Bye / Cosimo Crupi

That the activity reports of the RVPs and ARVPs be adopted.

• Recorded Vote #8.  MOTION CARRIED.

President Brière turned the Chair over to Brother Gaetz, 1^st National Vice-President.

10. REPORT OF THE EXECUTIVE COMMITTEE

m/s      Marc Brière / Adam Jackson

That the report of the Executive Committee be adopted.

• Recorded Vote #9.  MOTION CARRIED.

President Brière resumed the Chair.

11 a)   REPORT OF THE STAFFING COMMITTEE

m/s      Ken Bye / Greg Krokosh

That the report of the Staffing Committee be adopted.

• Recorded Vote #10.  MOTION CARRIED.

11 b)   REPORT OF THE BY-LAWS COMMITTEE

m/s      Ken Bye / Doug Gaetz

That the report of the By-Laws Committee be adopted.

Recommendation

Be it resolved that Regulation No. 3 be amended as follows:

Proposed Wording

(1) (b) Each Standing Committee with the exception of the Bargaining Committee, Staffing Committee and Workforce Adjustment Committee (WFA) will have one (1) President’s Representative. The Bargaining, Staffing and WFA Committees will each have two (2) President’s Representatives; one from a TSO and one from a TC.  The Staffing Committee will have three (3) President’s Representatives; one from a TSO, one from a TC and one from a Call Centre.  All Presidents’ Representatives shall be elected in accordance with By-Law 8 Section 1 (g).

(1) (d) For the purpose of voting for the Call Centre positions, the following Locals are considered to be Call Centres:

St. John’s TSO 90001
Saint John 60005
Montreal 10008
Toronto Centre 00013
Toronto North 00048
Hamilton 00014
Ottawa Technology Centre 70030
Calgary Call Centre 30022
Edmonton 30025
Pacific Region Call Centre 20050

Surrey TC 20029
Shawinigan TC 10005

• Recorded Vote #11.  Recommendation MOTION CARRIED.

That the report of the By-Laws Committee be adopted as a whole.

• Recorded Vote #12.  MOTION CARRIED.

Recess for lunch

AFTERNOON SESSION

The meeting was called back to order at 1:15 with National President Brière in the Chair. 

11 c)   REPORT OF THE TECHNOLOGICAL CHANGE COMMITTEE

m/s      Jérôme Martel / Ken Bye

That the report of the Technological Change Committee be adopted.

• Recorded Vote #13.  MOTION CARRIED.

11 d)   REPORT OF THE EMPLOYEE ASSISTANCE PROGRAM COMMITTEE

m/s      Kimberley Koch / Linda Koenders

That the report of the Employee Assistance Program Committee be adopted.

• Recorded Vote #14.  MOTION CARRIED.

11 e)   REPORT OF THE HEALTH & SAFETY COMMITTEE

m/s      Doug Gaetz / Brian Oldford

That the report of the Health & Safety Committee be adopted.

• Recorded Vote #15.  MOTION CARRIED.

11 f)    REPORT OF THE EQUAL OPPORTUNITIES COMMITTEE

m/s      Greg Krokosh / Gary Esslinger

That the report of the Equal Opportunities Committee be adopted.

• Recorded Vote #16.  MOTION CARRIED.

11 g)   REPORT OF THE HONOURS AND AWARDS COMMITTEE

m/s      Jérôme Martel / Doug Gaetz

That the report of the Honours and Awards Committee be adopted.

• Recorded Vote #17.  MOTION CARRIED.         

11 h)   REPORT OF THE WORKFORCE ADJUSTMENT COMMITTEE

m/s      Cosimo Crupi / Doug Gaetz

That the report of the Workforce Adjustment Committee be adopted.

• Recorded Vote #18.  MOTION CARRIED.

President Brière turned the Chair over to Brother Gaetz, 1^nd National Vice-President.

11 i)    REPORT OF THE FINANCE COMMITTEE

m/s      Marc Brière / Gary Esslinger

That the report of the Finance Committee be adopted.

m/s      Marc Brière / Gary Esslinger

Recommendation # 1

Be It Resolved that the following line item be approved for overspending:

UTE
OVER-EXPENDITURES
SEPTEMBER 2017 EXECUTIVE COUNCIL

• Recorded Vote #19.   MOTION CARRIED.

That the report of the Finance Committee be adopted as a whole.

• Recorded Vote #20.   MOTION CARRIED.

President Brière resumed the Chair.

11 j)    REPORT OF THE COMMUNICATIONS COMMITTEE

m/s      Gary Esslinger / Cosimo Crupi

That the report of the Communications Committee be adopted.

• Recorded Vote #21.  MOTION CARRIED.

11 k)   REPORT OF THE BARGAINING COMMITTEE

m/s      Adam Jackson / Doug Gaetz

That the report of the Bargaining Committee be adopted.

• Recorded Vote #22.  MOTION CARRIED.

11l)     REPORT OF THE POLITICAL ACTION COMMITTEE (PAC)

m/s      Jamie vanSydenborgh / Cosimo Crupi

That the report of the Political Action Committee be adopted.

• Recorded Vote #23.  MOTION CARRIED.

11 m) REPORT OF THE CALL CENTRE COMMITTEE

m/s      Ken Bye / Jamie vanSydenborgh

That the report of the Call Centre Committee be adopted.

• Recorded Vote #24.  MOTION CARRIED.

11 n)   REPORT OF THE AD HOC UNION MANAGEMENT APPROACH (UMA) AND CONFLICT RESOLUTION COMMITTEE

m/s      Doug Gaetz / Kimberley Koch

That the report of the Ad-Hoc UMA and Conflict Resolution Committee be adopted.

• Recorded Vote #25.  MOTION CARRIED.

12. ADOPTION OF FINANCIAL STATEMENTS

m/s      Doug Gaetz / Gary Esslinger

That the Financial Statements as of April 30, 2017 be adopted.

• Recorded Vote #26.   MOTION CARRIED.

13. EXPENSE CLAIMS OVER 90 DAYS

m/s      Doug Gaetz / Gary Esslinger

That the expense claims over 90 days be accepted.

• Recorded Vote #27.  MOTION CARRIED.

Sister Koch served motion to amend the agenda.

14. COLLECTIVE BARGAINING

A short discussion on bargaining took place.

Brother Martel served motion to amend the agenda.

15.  UNFINISHED BUSINESS FROM CONVENTION 2017

m/s      Doug Gaetz / Gary Esslinger

That all remaining resolutions of non-concurrence from Convention 2017 be dealt with as a block.

Resolutions:

Finance:        None
Bargaining:   None
By-Laws:        None
General:         Non-concurrence: 304(b), 305(b), 306, 307, 308, 313, 314, 315, 316, 317, 318

The remaining resolutions are provided under a separate file.

• Recorded Vote #28.  MOTION CARRIED.

That the unfinished business from Convention 2017 of non-concurrence be adopted.

• Recorded Vote #29.  MOTION CARRIED.

The late Resolution “Life Member Privileges Regulation 24” accepted at Convention was postponed until further notice by Council.

President Brière turned the Chair over to Brother Gaetz, 1^nd National Vice-President.

16. APPOINTMENTS TO UTE STANDING COMMITTEES

m/s      Marc Brière / Adam Jackson

That the following Committee appointments be ratified:

• Recorded Vote #30.  MOTION CARRIED.

President Brière resumed the Chair.

17. APPOINTMENT OF AUDITORS - 2017

m/s      Doug Gaetz / Gary Esslinger        

That we appoint Andrews & Co. as auditor for the fiscal year 2017.

• Recorded Vote #31.  MOTION CARRIED.

18. SIGNING AUTHORITIES

m/s      Doug Gaetz / Gary Esslinger

That the signing authorities be as follows:

Marc Brière, Doug Gaetz, Daniel Camara and Shane O’Brien.

• Recorded Vote #32.  MOTION CARRIED.

19.  TRUSTEE REPORT – TROIS-RIVIÈRES LOCAL 10027

m/s      Jérôme Martel / Doug Gaetz

As per Regulation 25.1 #3, the trustee shall provide a written report to each Executive Council Meeting on their activities and the status of the trusteeship.

I had several telephone discussions with members on different issues.

Managers keep me informed of various issues affecting employees.

There is a person in place who was part of the executive before the trusteeship that still acts as a point of contact, she refers me members who have needs.

I went to Trois-Rivières on September 7, 2017 and met with most of the members, some of whom expressed interest in forming a local. One of them wanted to check if the involvement was possible with his family situation (young child).

In the meantime, I have obtained all the electronic materials and documents for the accounting of 2016.

I managed to get the signatories to the account changed.

I intend to return to Trois-Rivières shortly to meet with the members and discuss the possibility of assigning an executive in interim until the next elections, if the number is sufficient.

• Recorded Vote #33.  MOTION CARRIED.

OPEN DISCUSSION

The Council members discussed the items under this section.

The meeting recessed at 5 p.m.

WEDNESDAY, SEPTEMBER 27, 2017
MORNING SESSION

The meeting was called to order at 9:00 a.m. with National President Brière in the Chair. 

m/s      Kimberley Koch / Greg Krokosh

That the agenda be amended with the addition of Contracting Out from Headquarters SP Positions under open discussion.

• MOTION TO AMEND CARRIED.

m/s      Jérôme Martel / Eddy Aristil

That the agenda be amended with the addition of UTE Christmas Tree at the Chateau Laurier under open discussion.

• MOTION TO AMEND CARRIED.

Sister Koch served motion to amend the agenda.

(cont’d) 15. UNFINISH BUSINESS FROM CONVENTION.

BE IT RESOLVED that UTE fully fund the attendance of each Life Member for 5 conventions subsequent to their retirement or departure from UTE and invite each Life Member to all other conventions at their own expense.

m/s      Doug Gaetz / Cosimo Crupi

That the Late Resolution “Life Member Privileges Regulation 24” accepted by the floor at Convention be tabled as it was not debated by a committee and therefore no committee recommendation was put forward.

• Recorded Vote #34. MOTION TO TABLE CARRIED.

(cont’d) OPEN DISCUSSION

The Council members discussed the items under this section.

Recess for coffee break

m/s      Kimberley Koch / Greg Krokosh

That the agenda be amended with the addition of Purchasing Ergonomic Equipment under Open Discussion.

• MOTION AMEND CARRIED.

(cont’d) OPEN DISCUSSION

The Council members discussed the items under this section.

Recess for lunch

AFTERNOON SESSION

The meeting was called back to order at 1:15 p.m. with National President Brière in the Chair. 

(cont’d) OPEN DISCUSSION

The Council members discussed the remaining items under this section.

The meeting adjourned at 4:15 p.m.

_____________________________                               ___________________________
Marc Brière                                                                      Doug Gaetz
National President                                                           First National Vice-President