|TO: :||Executive Council|
|Alternate Regional Vice-Presidents|
|Labour Relations Officers|
Re: Executive Council Meeting and Presidents’ Conference
September 14 – 19, 2004
The referred meetings will be held at the Crowne Plaza Hotel at 101 Lyon Street, Ottawa as follows:
September 14-15 from 9 a.m. to 5 p.m. in the Pinnacle – Penthouse level.
September 19 from 9 a.m. to 12:00 in the Ballroom "A" – lower level.
Hospitality Suite: September 13 – September 18 inclusive in room 2501-02-03.
Regional caucuses will be arranged by each RVP for the morning of Thursday,
September 16, 2004. Details will be provided by the RVP’s.
- Presidents’ Conference :
September 16 from 1:15 p.m. to 5 p.m. in Ballroom "A & B" – lower level.
September 17 and 18 from 9 a.m. to 5 p.m. same location.
Hospitality Suite: same as above.
Note: From now on, all delegates will be responsible for their parking charges and where appropriate will include them on their expense claim.
Hotel reservations have been made at the Crowne Plaza for the arrival of Executive Council members on Monday, September 13 and Local Presidents on Wednesday, September 15. All departures are scheduled for Sunday, September 19. For any changes with your reservations, please contact Sister Pierrette Labrie at (613) 235-6704.
Locals who wish to bring observer(s) to the Conference are required to provide the name(s) directly to Sister Labrie by Friday, August 20, 2004. Reservation requests received after this date will be subject to space availability.
Please send your reports, agenda items and supporting documentation to Pierrette Labrie preferably by E-mail at firstname.lastname@example.org or by fax to the National Office by no later than Wednesday, September 1st , 2004.
An advance cheque will be mailed to you under a separate cover. All other monies owed will be paid at the conference if an expense claim is submitted prior to 11:30 a.m. Friday, September 17. For claims received after that deadline, a cheque will follow in the mail.
You are reminded that the Presidents’ Conference ends at 5:00 on Saturday. All delegates are required to stay until the official adjournment. Any early departures that are not approved by the President or Vice-President responsible for finance may result in the loss of per diem.
Also please be reminded that all UTE events are scent free.