|To :||Executive Council
Alternate Regional Vice-Presidents
Re: Executive Council Meeting/Presidents’ Conference – September 2012
The referred meetings will be held at the Chateau Laurier Hotel at 1 Rideau Street, Ottawa as follows:
- Council Meeting :
Arrive September 17
Meet September 18 from 9 a.m. to 5 p.m. MacDonald - Mezzanine
Meet September 19 from 9 a.m. to 5 p.m.
Meet September 23 from 9 a.m. to 12 noon Ballroom - Ground Floor
Depart September 23 after 12 noon
Council Members, please send your reports, motions, agenda items, and supporting documentation by no later than Friday, August 24 to Pierrette Labrie at firstname.lastname@example.org.
- Presidents’ Conference :
Arrive Sept. 19
Meet Sept. 20 Regional Caucus in the morning RVP to advise location
Meet 1:15 p.m. to 5:00 p.m. Ballroom - Ground Floor
Meet Sept. 21 9:00 a.m. to 5:00 p.m.
Meet Sept. 22 9:00 a.m. to 5:00 p.m.
Depart Sept. 23
Local Presidents, please send your agenda items, *motions and supporting documentation by no later than Friday, August 31 to Pierrette Labrie.
A summary of your items is required. The summary will be transcribed in the minutes as submitted.
Hotel reservations have been made at the Chateau Laurier. For any changes with your reservations, please contact Sister Pierrette Labrie at (613) 235-6704. Also, please indicate smoking or non-smoking.
An advance cheque will be mailed to you on a separate cover. All other monies owed will be paid at the conference if an expense claim is submitted prior to 11:30 a.m. on Friday, September 21. For claims received after that deadline, a cheque will follow in the mail.
You are reminded that the Presidents’ Conference ends at 5:00 on Saturday. All delegates are required to stay until the official adjournment. Any early departures that are not approved by the President or Vice-President responsible for finance may result in the loss of per diem.
Locals who wish to bring observer(s) to the Presidents’ Conference are required to email the name(s) directly to Sister Labrie by Tuesday, August 14th. Reservation requests received after this date will be subject to space availability. In the eventuality that the Chateau Laurier is sold out after August 14th, the Local will be responsible to find accommodation elsewhere. Please note that one of the workshops at this conference will focus on the duties, roles and responsibilities of Local Treasurers.
Note: * Locals are requested to send their motion(s) in advance to ensure translation and distribution in each participant’s conference kit.
**Sister Labrie will reply to each reservation received by email to ensure that all observers are registered and that accommodation is made accordingly. Please contact her if you do not receive a reply.
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