Executive Council Meeting/Presidents’ Conference – September 2013



TO: Executive Council
       Alternate Regional Vice Presidents
       Local Presidents
       UTE Staff

RE:  Executive Council Meeting/Presidents’ Conference – September 2013

The referred meetings will be held at the Chateau Laurier Hotel at 1 Rideau Street, Ottawa as follows: 

  • Council Meeting :        

      Arrive       September 22           (Sunday exceptionally)
      Meet        September 23           from 9 a.m. to 5 p.m.                      MacDonald - Mezzanine
      Meet        September 24           from 9 a.m. to 5 p.m.                       
      Meet        September 25           from 9 a.m. to 5 p.m.
      Meet        September 29           from 9 a.m. to 12 noon                    Ballroom - Ground Floor
      Depart      September 29           after 12 noon

Council Members, please send your reports, motions, agenda items, and supporting documentation by no later than Friday, August 30 to Pierrette Labrie at Labriep@ute-sei.org.

  • Presidents’ Conference :      

      Arrive        Sept. 25
      Meet         Sept. 26         Regional Caucus in the morning             RVP to advise location
      Meet                                1:15 p.m. to 5:00 p.m.                         Ballroom - Ground Floor
      Meet         Sept. 27-28    9:00 a.m. to 5:00 p.m.         
      Depart      Sept. 29

Local Presidents, please send your agenda items, *motions and supporting documentation by no later than Wednesday, September 4 to Pierrette Labrie.

A summary of your items is required.  The summary will be transcribed in the minutes as submitted.

Hotel reservations have been made at the Chateau Laurier. For any changes with your reservations, please contact Sister Pierrette Labrie at (613) 235-6704. Also, please indicate smoking or non-smoking.

An advance cheque will be mailed to you on a separate cover.  All other monies owed will be paid at the conference if an expense claim is submitted prior to 11:30 a.m. on Friday, September 27.  For claims received after that deadline, a cheque will follow in the mail.

Please note that one of the workshops at this conference will focus on the "writing of resolutions".

You are reminded that the Presidents’ Conference ends at 5:00 on Saturday.  All delegates are required to stay until the official adjournment.  Any early departures that are not approved by the President or Vice-President responsible for finance may result in the loss of per diem.


Locals who wish to bring observer(s) to the Presidents’ Conference are required to email the name(s) directly to Sister Labrie by Tuesday, August 20th.  Reservation requests received after this date will be subject to space availability.  In the eventuality that the Chateau Laurier is sold out after August 20th, the Local will be responsible to find accommodation elsewhere.


In Solidarity,

Bob Campbell

Bob Campbell
Notional President

Note: * Locals are requested to send their motion(s) in advance to ensure translation and distribution are available in each participant’s conference kit.

         ** Sister Labrie will reply to each reservation received by email to ensure that all observers are registered and that accommodation is made accordingly.  Please contact             her if you do not receive a reply.