Executive Council Meeting/Presidents’ Conference – September 2014

To : Executive Council
       Alternate Regional Vice-Presidents
       Local Presidents
       UTE Staff

The referred meetings will be held at the Chateau Laurier Hotel at 1 Rideau Street, Ottawa as follows: 

• Council Meeting :  

Arrive  September 22
Meet September 23        from 9 a.m. to 5 p.m.  MacDonald - Mezzanine
Meet September 24        from 9 a.m. to 5 p.m.
Meet September 28        from 9 a.m. to 12 noon  Ballroom - Ground Floor
Depart  September 28   after 12 noon

Council Members, please send your reports, motions, agenda items, and supporting documentation by no later than Friday, August 29th to Pierrette Labrie at labriep@ute-sei.org.

• Presidents’ Conference :  

Arrive  September 24
Meet Sept. 25    Regional Caucus - morning  RVP to advise location
Meet                    1:15 p.m. to 5:00 p.m.  Ballroom - Ground Floor
Meet Sept. 26    9:00 a.m. to 5:00 p.m. 
Meet Sept. 27    9:00 a.m. to 5:00 p.m.
Depart  Sept. 28

Local Presidents, please send your agenda items, *motions and supporting documentation by no later than Wednesday, September 3rd to Pierrette Labrie.

A short summary of your items is required.  The summary will be transcribed in the minutes as submitted.

An advance cheque will be mailed to you on a separate cover.  All other monies owed will be paid at the conference if an expense claim is submitted prior to 11:30 a.m. Friday, September 26th.  For claims received after that deadline, a cheque will follow in the mail.

Hotel reservations have been made at the Chateau Laurier. For any changes with your reservations, please contact Sister Pierrette Labrie at (613) 235-6704.

**OBSERVERS

Locals who wish to bring observer(s) to the Presidents’ Conference are required to email the name(s) directly to Sister Labrie by Friday, August 15th.  Reservation requests received after this date will be subject to hotel space availability.

You are reminded that the Presidents’ Conference ends at 5:00 on Saturday.  All delegates are required to stay until the official adjournment.  Any early departures that are not approved by the President or Vice-President responsible for finance may result in the loss of per diem.

Also please be reminded that all UTE events are scent free.

In Solidarity,

Bob Campbell
National President

Note: * Locals are requested to send their motion(s) in advance to ensure translation and distribution in each participant’s conference kit.

           ** Sister Labrie will reply to each reservation received by email to ensure that all observers are registered and that accommodation is made accordingly.  Please contact her if you do not receive a reply.