To : Executive Council
Alternate Regional Vice-Presidents
Re: Executive Council Meeting/Presidents’ Conference – September 2014
The referred meetings will be held at the Chateau Laurier Hotel at 1 Rideau Street, Ottawa as follows:
Council Meeting :
Arrive September 22
Meet September 23 from 9 a.m. to 5 p.m. MacDonald - Mezzanine
Meet September 24 from 9 a.m. to 5 p.m.
Meet September 28 from 9 a.m. to 12 noon Ballroom - Ground Floor
Depart September 28 after 12 noon
Council Members, please send your reports, motions, agenda items, and supporting documentation by no later than Friday, August 29th to Pierrette Labrie at firstname.lastname@example.org.
Presidents’ Conference :
Arrive September 24
Meet Sept. 25 Regional Caucus - morning RVP to advise location
Meet 1:15 p.m. to 5:00 p.m. Ballroom - Ground Floor
Meet Sept. 26 9:00 a.m. to 5:00 p.m.
Meet Sept. 27 9:00 a.m. to 5:00 p.m.
Depart Sept. 28
Local Presidents, please send your agenda items, *motions and supporting documentation by no later than Wednesday, September 3rd to Pierrette Labrie.
A short summary of your items is required. The summary will be transcribed in the minutes as submitted.
An advance cheque will be mailed to you on a separate cover. All other monies owed will be paid at the conference if an expense claim is submitted prior to 11:30 a.m. Friday, September 26th. For claims received after that deadline, a cheque will follow in the mail.
Hotel reservations have been made at the Chateau Laurier. For any changes with your reservations, please contact Sister Pierrette Labrie at (613) 235-6704.
Locals who wish to bring observer(s) to the Presidents’ Conference are required to email the name(s) directly to Sister Labrie by Friday, August 15th. Reservation requests received after this date will be subject to hotel space availability.
You are reminded that the Presidents’ Conference ends at 5:00 on Saturday. All delegates are required to stay until the official adjournment. Any early departures that are not approved by the President or Vice-President responsible for finance may result in the loss of per diem.
Also please be reminded that all UTE events are scent free.
Note: * Locals are requested to send their motion(s) in advance to ensure translation and distribution in each participant’s conference kit.
** Sister Labrie will reply to each reservation received by email to ensure that all observers are registered and that accommodation is made accordingly. Please contact her if you do not receive a reply.