Re:  Executive Council Meeting/Presidents’ Conference – September 2011

The referred meetings will be held at the Chateau Laurier Hotel at 1 Rideau Street, Ottawa as follows: 

• Council Meeting :  

  Arrive  September 26
  Meet September 27 from 9 a.m. to 5 p.m.   MacDonald - Mezzanine
  Meet September 28  from 9 a.m. to 5 p.m.
  Meet October 2   from 9 a.m. to 12 noon Ballroom - Ground Floor
  Depart  October 2 after 12 noon

Council Members, please send your reports, motions, agenda items, and supporting documentation by no later than Friday, September 2nd to Pierrette Labrie at Labriep@ute-sei.org.

• Presidents’ Conference :  

  Arrive  Sept. 28
  Meet Sept. 29 Regional Caucus in the morning   RVP to advise location
  Meet   1:15 p.m. to 5:00 p.m. Ballroom - Ground Floor
  Meet Sept.30  9:00 a.m. to 5:00 p.m. 
  Meet Oct. 1 9:00 a.m. to 5:00 p.m.
  Depart  Oct. 2 
   
  Local Presidents, please send your agenda items, *motions and supporting documentation by no later than Friday, September 9th to Pierrette Labrie.

A summary of your items is required.  The summary will be transcribed in the minutes as submitted.

Hotel reservations have been made at the Chateau Laurier. For any changes with your reservations, please contact Sister Pierrette Labrie at (613) 235-6704. Also, please indicate smoking or non-smoking.

An advance cheque will be mailed to you on a separate cover.  All other monies owed will be paid at the conference if an expense claim is submitted prior to 11:30 a.m. on Friday, September 30th.  For claims received after that deadline, a cheque will follow in the mail.

You are reminded that the Presidents’ Conference ends at 5:00 on Saturday.  All delegates are required to stay until the official adjournment.  Any early departures that are not approved by the President or Vice-President responsible for finance may result in the loss of per diem.

**OBSERVERS

Locals who wish to bring observer(s) to the Presidents’ Conference are required to email the name(s) directly to Sister Labrie by Wednesday, August 24th. Reservation requests received after this date will be subject to space availability.

In Solidarity,

Bob Campbell
National President

Note: * Locals are requested to send their motion(s) in advance to ensure translation and distribution in each participant’s conference kit.

**Sister Labrie will reply to each reservation received by email to ensure that all observers are registered and that accommodation is made accordingly.  Please contact her if you do not receive a reply.