To: Executive Council
Alternate Regional Vice-Presidents
Re: Executive Council Meeting/Presidents’ Conference – September 2019
The referred meetings will be held at the Delta Hotel at 101 Lyon Street, Ottawa as follows:
- Council Meeting:
Arrive: September 23
Meet: September 24 from 9 a.m. to 5 p.m. Panorama – Penthouse Level
Meet: September 25 from 9 a.m. to 5 p.m. Panorama – Penthouse Level
Meet: September 29 from 9 a.m. to noon International Ballroom - Ground Floor
Departure: September 29 after noon
Council Members, please send your reports, motions, agenda items, and supporting documentation by no later than Monday, September 9 to Sister Sylvie Bastien at email@example.com.
- Presidents’ Conference:
Arrive: September 25
Meet: September 26 Regional Caucus – a.m. RVP to advise location
1:15 p.m. to 5:00 p.m. International Ballroom - Ground Floor
Meet: September 27 9:00 a.m. to 5:00 p.m. Workshop – Locations to be confirmed
Meet: September 28 9:00 a.m. to 5:00 p.m. International Ballroom - Ground Floor
Departure: September 29
Hospitality Suite: Pinnacle – Penthouse Level
Local Presidents, please send your agenda items, *motions and supporting documentation no later than Friday, August 30th to Sister Bastien.
A short summary of your items is required.
An advance cheque will be mailed to you on a separate cover. All other monies owed will be paid at the conference if an expense claim is submitted prior to 11:45 a.m. Friday, September 27. For claims received after that deadline, a cheque will follow in the mail.
Room reservations have been made at the Delta Hotel. For any changes with your reservations, please contact Sister Bastien at (613) 235-6704.
Locals who wish to bring observer(s) to the Presidents’ Conference are required to email the name(s) directly to Sister Bastien by Friday, August 16. Reservation requests received after this date will be subject to hotel space availability.
You are reminded that the Presidents’ Conference ends at 5:00 p.m. on Saturday. All delegates are required to stay until the official adjournment. Any early departures that are not approved by the President or Vice-President responsible for finance may result in the loss of per diem.
* Locals are requested to send their motion(s) in advance to ensure translation and distribution in each participant’s conference kit.
** Sister Bastien will reply to each reservation request received by email to ensure that all observers are registered and that accommodation is made accordingly. Please contact the Sister if you do not receive a reply.
Also, please be reminded that all UTE events are scent free.