To: Executive Council
Alternate Regional Vice-Presidents
Re: Executive Council Meeting/Presidents’ Conference – September 2018
The referred meetings will be held at the Chateau Laurier Hotel at 1 Rideau Street, Ottawa as follows:
- Council Meeting:
Arrive: September 24
Meet: September 25 from 9 a.m. to 5 p.m. MacDonald - Mezzanine
Meet: September 26 from 9 a.m. to 5 p.m.
Meet: September 30 from 9 a.m. to 12 noon Ballroom - Ground Floor
Depart: September 30 after 12 noon
Council Members, please send your reports, motions, agenda items, and supporting documentation by no later than Monday, September 10 to Sylvie Bastien at firstname.lastname@example.org
- Presidents’ Conference:
Arrive: September 26
Meet: September 27 Regional Caucus – a.m. RVP to advise location
Meet: 1:15 p.m. to 5:00 p.m. Ballroom - Ground Floor
Meet: September 28 9:00 a.m. to 5:00 p.m.
Meet: September 29 9:00 a.m. to 5:00 p.m.
Depart: September 30
Local Presidents, please send your agenda items, *motions and supporting documentation no later than Friday, August 31st to Sylvie Bastien.
A short summary of your items is required.
An advance cheque will be mailed to you on a separate cover. All other monies owed will be paid at the conference if an expense claim is submitted prior to 11:30 a.m. Friday, September 28. For claims received after that deadline, a cheque will follow in the mail.
Hotel reservations have been made at the Chateau Laurier. For any changes with your reservations, please contact Sister Sylvie Bastien at (613) 235-6704.
Locals who wish to bring observer(s) to the Presidents’ Conference are required to email the name(s) directly to Sister Bastien by Friday, August 17. Reservation requests received after this date will be subject to hotel space availability.
You are reminded that the Presidents’ Conference ends at 5:00 on Saturday. All delegates are required to stay until the official adjournment. Any early departures that are not approved by the President or Vice-President responsible for finance may result in the loss of per diem.
* Locals are requested to send their motion(s) in advance to ensure translation and distribution in each participant’s conference kit.
** Sister Bastien will reply to each reservation received by email to ensure that all observers are registered and that accommodation is made accordingly. Please contact the sister if you do not receive a reply.
Also, please be reminded that all UTE events are scent free.