Executive Council Meeting/Presidents’ Conference – September 2016


To :    Executive Council
           Alternate Regional Vice-Presidents
           Local Presidents
           UTE Staff

Re:      Executive Council Meeting/Presidents’ Conference – September 2016

The referred meetings will be held at the Chateau Laurier Hotel at 1 Rideau Street, Ottawa as follows: 


  • Council Meeting :        
    Arrive        September 19
    Meet         September 20           from 9 a.m. to 5 p.m.           MacDonald - Mezzanine
    Meet         September 21           from 9 a.m. to 5 p.m.
    Meet         September 25           from 9 a.m. to 12 noon       Ballroom - Ground Floor
    Depart      September 25           after 12 noon

Council Members, please send your reports, motions, agenda items, and supporting documentation by no later than Monday, August 29 to Pierrette Labrie at Labriep@ute-sei.org.

  • Presidents’ Conference :      
    Arrive        September 21
    Meet         Sept. 22         Regional Caucus - morning           RVP to advise location
    Meet                                1:15 p.m. to 5:00 p.m.                   Ballroom - Ground Floor
    Meet         Sept. 23         9:00 a.m. to 5:00 p.m.        
    Meet         Sept. 24         9:00 a.m. to 5:00 p.m.        
    Depart      Sept. 25        

Local Presidents, please send your agenda items, *motions and supporting documentation by no later than Friday, September 2 to Pierrette Labrie.

A short summary of your items is required.  The summary will be transcribed in the minutes as submitted.

An advance cheque will be mailed to you on a separate cover.  All other monies owed will be paid at the conference if an expense claim is submitted prior to 11:30 a.m. Friday, September 23.  For claims received after that deadline, a cheque will follow in the mail.

Hotel reservations have been made at the Chateau Laurier. For any changes with your reservations, please contact Sister Pierrette Labrie at (613) 235-6704.


Locals who wish to bring observer(s) to the Presidents’ Conference are required to email the name(s) directly to Sister Labrie by Wednesday, August 17.  Reservation requests received after this date will be subject to hotel space availability.

You are reminded that the Presidents’ Conference ends at 5:00 on Saturday.  All delegates are required to stay until the official adjournment.  Any early departures that are not approved by the President or Vice-President responsible for finance may result in the loss of per diem.

Also please be reminded that all UTE events are scent free.

In Solidarity,

Bob Campbell
National President

Note: * Locals are requested to send their motion(s) in advance to ensure translation and distribution in each participant’s conference kit.

**Sister Labrie will reply to each reservation received by email to ensure that all observers are registered and that accommodation is made accordingly.  Please contact her if you do not receive a reply.