To :  Executive Council
         Alternate Regional Vice-Presidents
         Local Presidents
         UTE Staff

The referred meetings will be held at the Chateau Laurier Hotel at 1 Rideau Street, Ottawa as follows: 

• Council Meeting :
  Arrive      March 17
  Meet        March 18     from 9 a.m. to 5 p.m.            MacDonald - Mezzanine
  Meet        March 19     from 9 a.m. to 5 p.m.
  Meet        March 23     from 9 a.m. to 12 noon        Ballroom - Ground Floor
  Depart    March 23     after 12 noon

Council Members, please send your reports, motions, agenda items, and supporting documentation by no later than Friday, February 21st to Pierrette Labrie at labriep@ute-sei.org.

• Presidents’ Conference :
  Arrive        March 19
  Meet         March 20       Regional Caucus - morning          RVP to advise location
  Meet                                1:15 p.m. to 5:00 p.m.                      Ballroom - Ground Floor
  Meet         March 21       9:00 a.m. to 5:00 p.m.         
  Meet         March 22       9:00 a.m. to 5:00 p.m.         
  Depart      March 23      

Local Presidents, please send your agenda items, *motions and supporting documentation by no later than Monday, February 24th to Pierrette Labrie.

A short summary of your items is required.  The summary will be transcribed in the minutes as submitted.

An advance cheque will be mailed to you on a separate cover.  All other monies owed will be paid at the conference if an expense claim is submitted prior to 11:30 a.m. Friday, March 21st.  For claims received after that deadline, a cheque will follow in the mail.

Hotel reservations have been made at the Chateau Laurier. For any changes with your reservations, please contact Sister Pierrette Labrie at (613) 235-6704.

**OBSERVERS

Locals who wish to bring observer(s) to the Presidents’ Conference are required to email the name(s) directly to Sister Labrie by Wednesday, February 12th.  Reservation requests received after this date will be subject to hotel space availability.

You are reminded that the Presidents’ Conference ends at 5:00 on Saturday.  All delegates are required to stay until the official adjournment.  Any early departures that are not approved by the President or Vice-President responsible for finance may result in the loss of per diem.

Also please be reminded that all UTE events are scent free.

In Solidarity,

Bob Campbell
National President

Note: * Locals are requested to send their motion(s) in advance to ensure translation and distribution in each participant’s conference kit.

           ** Sister Labrie will reply to each reservation received by email to ensure that all observers are registered and that accommodation is made accordingly.  Please contact her if you do not receive a reply.