To : Executive Council
Alternate Regional Vice-Presidents
Re: Executive Council Meeting/Presidents’ Conference – March 2016
The referred meetings will be held at the Chateau Laurier Hotel at 1 Rideau Street, Ottawa as follows:
- Council Meeting :
Arrive March 7
Meet March 8 from 9 a.m. to 5 p.m. MacDonald - Mezzanine
Meet March 9 from 9 a.m. to 5 p.m.
Meet March 13 from 9 a.m. to 12 noon Ballroom - Ground Floor
Depart March 13 after 12 noon
Council Members, please send your reports, motions, agenda items, and supporting documentation by no later than Monday, February 15thto Pierrette Labrie at firstname.lastname@example.org.
- Presidents’ Conference :
Arrive March 9
Meet March 10 Regional Caucus - morning RVP to advise location
Meet 1:15 p.m. to 5:00 p.m. Ballroom - Ground Floor
Meet March 11 9:00 a.m. to 5:00 p.m.
Meet March 12 9:00 a.m. to 5:00 p.m.
Depart March 13
Local Presidents, please send your agenda items, *motions and supporting documentation by no later than Monday, February 15th to Pierrette Labrie.
A short summary of your discussion items is required. The summary will be transcribed in the minutes as submitted.
An advance cheque will be mailed to you on a separate cover. All other monies owed will be paid at the conference if an expense claim is submitted prior to 11:30 a.m. Friday, March 11th. For claims received after that deadline, a cheque will follow in the mail.
Hotel reservations have been made at the Chateau Laurier. For any changes with your reservations, please contact Sister Pierrette Labrie at (613) 235–6704.
Locals who wish to bring observer(s) to the Presidents’ Conference are required to email the name(s) directly to Sister Labrie by Wednesday, February 3rd. Reservation requests received after this date will be subject to hotel space availability.
You are reminded that the Presidents’ Conference ends at 5:00 on Saturday. All delegates are required to stay until the official adjournment. Any early departures that are not approved by the President or Vice-President responsible for finance may result in the loss of per diem.
Also please be reminded that all UTE events are scent free.
Note: * Locals are requested to send their motion(s) in advance to ensure translation and distribution in each participant’s conference kit.
**Sister Labrie will reply to each reservation received by email to ensure that all observers are registered and that accommodation is made accordingly. Please contact her if you do not receive a reply.