Executive Council Meeting/Presidents’ Conference – March 2016

Bulletin
01/16

To :     Executive Council
            Alternate Regional Vice-Presidents
            Local Presidents
            UTE Staff

Re:      Executive Council Meeting/Presidents’ Conference – March 2016

The referred meetings will be held at the Chateau Laurier Hotel at 1 Rideau Street, Ottawa as follows: 

  • Council Meeting :    
    Arrive        March 7
    Meet         March 8                  from 9 a.m. to 5 p.m.           MacDonald - Mezzanine
    Meet         March 9                  from 9 a.m. to 5 p.m.
    Meet         March 13                from 9 a.m. to 12 noon       Ballroom - Ground Floor
    Depart      March 13                after 12 noon

Council Members, please send your reports, motions, agenda items, and supporting documentation by no later than Monday, February 15thto Pierrette Labrie at labriep@ute-sei.org.

  • Presidents’ Conference :      
    Arrive        March 9
    Meet         March 10      Regional Caucus - morning           RVP to advise location
    Meet                               1:15 p.m. to 5:00 p.m.                  Ballroom - Ground Floor
    Meet         March 11       9:00 a.m. to 5:00 p.m.        
    Meet         March 12       9:00 a.m. to 5:00 p.m.        
    Depart      March 13      

Local Presidents, please send your agenda items, *motions and supporting documentation by no later than Monday, February 15th to Pierrette Labrie.

A short summary of your discussion items is required.  The summary will be transcribed in the minutes as submitted.

An advance cheque will be mailed to you on a separate cover.  All other monies owed will be paid at the conference if an expense claim is submitted prior to 11:30 a.m. Friday, March 11th.  For claims received after that deadline, a cheque will follow in the mail.

Hotel reservations have been made at the Chateau Laurier. For any changes with your reservations, please contact Sister Pierrette Labrie at (613) 235–6704.

**OBSERVERS

Locals who wish to bring observer(s) to the Presidents’ Conference are required to email the name(s) directly to Sister Labrie by Wednesday, February 3rd.  Reservation requests received after this date will be subject to hotel space availability.

You are reminded that the Presidents’ Conference ends at 5:00 on Saturday.  All delegates are required to stay until the official adjournment.  Any early departures that are not approved by the President or Vice-President responsible for finance may result in the loss of per diem.

Also please be reminded that all UTE events are scent free.

In Solidarity,

Robert Campbell's signature

Bob Campbell
National President

Note: * Locals are requested to send their motion(s) in advance to ensure translation and distribution in each participant’s conference kit.     

         **Sister Labrie will reply to each reservation received by email to ensure that all observers are registered and that accommodation is made accordingly.  Please contact her if you do not receive a reply.